Project Assistant
Khulna
- Organization: UNDP - United Nations Development Programme
- Location: Khulna
- Grade: Administrative support - SB-2 (SC3/SC4), Service Contract, Local Contractors Agreement
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Occupational Groups:
- Administrative support
- Project and Programme Management
- Environment&Disaster Reduction
- EXPANDING THE PROTECTED AREA SYSTEM TO INCORPORATE IMPORTANT AQUATIC ECOSYSTEMS PROJECT
- Closing Date: Closed
Background
Duties and Responsibilities
- Support to Project Planning and Management;
- Support for implementation of project;
- Support to project management;
- Logistic support to the Project;
- Assist to prepare Annual Work Plan (AWP) and budget revisions of the project;
- Ensure uploading of Atlas Project Budget and Multiyear budget in line with project approved AWPs;
- Prepare quarterly Fund Authorization and Certification of Expenditures (FACE) and ensure timely submission to UNDP;
- Assist the Project Team for preparation of quarterly, annual progress reports, Project Implementation Report (PIR);
- Act as a Project focal Point and support to prepare monthly Project Reporting to Government, IMED, ADP etc. report for the project and ensure timely submission to the Government;
- Assist Project Management in settlements of DSA and other claims of staff and other service providers as per UNDP rules;
- Assist in preparation Project HR and Procurement Plan and maintain periodic revisions.
- Assist the Project Manager for in quality and on time procurement of goods and services including Micro-purchasing;
- Assist Project Manager for procurement of office stationeries and expendables under the project;
- Draft necessary correspondence both in English and Bengali with local agencies and stakeholders as applicable;
- Maintain close linkages with relevant agencies and stakeholders;
- Assist the National Project Director and Project Manager for project management related activities including liaison with different government agencies/UNDP CO/donor partners, NGOs and other key stakeholders, as directed;
- Prepare meeting minutes;
- Prepare payment request for Project DCoS Activities.
- Maintain all files and records of the project in both electronic and hard copies;
- Prepare monthly leave records for the project staff and international consultants;
- Support to the Project Managers by drafting ToRs of Project Consultants;
- Manage Project Non-Expendable and Expendable Items inventory and update on regular interval;
- Obtain Annual Physical verification on the Project Non-Expendable Inventory,
- Provide logistical support to the National Project Director, Project Manager, and international consultants in organizing training events, workshops, and seminars;
- Assist international, short-term consultants by organizing their travel schedules, arranging meetings with different stakeholders, and book hotel accommodations;
- Coordinate and arrange monitoring travel of Gob officials under the project;
- Arrange Official Field Trip for GoB, Project and UNDP Officials;
- Assist in creating and maintaining the project-related database and intranet ensuring that the content is updated and meets the requirements of project;
- Support to Project ICT Trouble shootings;
- Provide substantive support to the Project Manager for overall implementation. Any other functions, responsibilities or portfolio which may be assigned by the Project Manager or UNDP management.
Competencies
- Promotes UN’s values and ethical standards (tolerance, integrity, respect, results orientation, impartiality);
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
- Consistently approaches work with energy and a positive, constructive attitude;
- Demonstrates good oral and written communication skills.
- Actively works towards continuing personal learning and development;
- Excellent communication skills (written and oral);
- Sensitivity to and responsiveness to all partners;
- Respectful and helpful relations with all UN/UNDP staff.
- Ability to provide administrative functions;
- Mandatory knowledge of Windows and Microsoft Office.
- Focuses on results and responds positively to feedback;
- Consistently approaches work with energy and a positive, constructive attitude;
- Demonstrates openness to change and ability to manage complexity;
- Self development, Initiative taking
- Acting as a team player and facilitating team work.
Required Skills and Experience
- Bachelor’s degree, preferably in Finance, Accounting, Management etc.
- A minimum of five years of experience with two years’ relevant experience in field of administration or programme support service;
- Persons having administration and financial experience in a large and complex project will be preferred;
- Experience in writing reports, documentation, record keeping;
- Working experience with UN or INGO will be given preference;
- Experience in handling of web-based management systems;
- Experience in Vehicle Management and Assets Management will be given preference.
- Fluency in written and spoken English and Bangla.
- Experience in working with all Microsoft Office programmes.
Disclaimer
Important applicant information
All posts in the SC categories are subject to local recruitment.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
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