Project Manager
Manila
- Organization: UNDP - United Nations Development Programme
- Location: Manila
- Grade: Mid level - SB-5 (SC10/SC11), Service Contract, Local Contractors Agreement
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Occupational Groups:
- Crisis Prevention and Recovery
- Crisis Response
- Project and Programme Management
- Managerial positions
- SUPPORT TO PEACEBUILDING AND NORMALIZATION (SPAN)
- Closing Date: Closed
Background
The Support to Peacebuilding and Normalization (SPAN) Programme will contribute to the achievement of the objectives of the Government’s comprehensive peace process, particularly in a) accelerating the implementation of critical aspects of the Normalization Annex of the CAB; b) enhancing the capacities of LGUs for conflict prevention and peacebuilding; and c) increasing access of vulnerable sectors to critical social services, including increased opportunities for education among youth in Marawi. By accelerating the achievement of results relative to the Normalization process, SPAN will help sustain confidence-building and stability on the ground, and help strengthen joint platforms for the transition process of the MILF towards self-governance through political rather than military means. By increasing capacities for conflict prevention and peacebuilding and responding to the critical needs of vulnerable sectors, SPAN will help establish conflict-sensitive and peace-promoting governance.
In partnership with the Office of the Presidential Adviser on the Peace Process (OPAPP), UNDP will implement the SPAN through the National Acceleration Modality (NAM) over a period of one year. The Programme will be implemented in areas covered by the Comprehensive Agreement on Bangsamoro (CAB) and the Autonomous Region in Muslim Mindanao (ARMM).
UNDP seek for a project manager based in Manila who will lead the day-to-day operations of the project and its required outputs, oversee the work of project staff and coordinate with project partners.
Under the overall supervision of the Team Leader for RPBU, the Project Manager will work with OPAPP, to deliver distinct outputs of the project, to ensure the quality implementation - from capacity building, management of human and financial resources, oversee the monitoring, evaluation and communication framework towards achievement of delivery targets.
Duties and Responsibilities
Summary of Key Functions:
- Strategic management of the program and provide day-to-day financial and administrative support for the delivery of the Program’s activities
- Develop and maintain effective working relationships and coordination with key counterparts to ensure the successful implementation of the project.
- Oversee the successful implementation of all the components of the SPAN programme.
1. Ensure strategic management of the program and provide day-to-day financial and administrative support for the delivery of the Program’s activities focusing on achievement of the following results:
- Provide quality leadership in the overall coordination and management of SPAN Programme;
- Contribute to the development and monitoring of action plans in order to identify and resolve issues on financial delivery towards the full and optimal utilization of project funds;
- Lead the identification of project issues, challenges and risks, appropriate recommendations and implements them;
- Prepare progress monitoring reports (e.g. donor reports), activity designs, briefing papers, technical reports, meeting documentation, situation updates, official correspondences, M&E documents, and other documentation as may be required in project implementation;
- Organize and participate in workshops, needs assessments, consultations, planning sessions and provide technical inputs as maybe necessary;
- Undertake communication assignments such as writing of articles, press releases, development of knowledge products and other related activities;
- Mentor and coach team members as they perform their duties;
- Perform other tasks as may be assigned by the supervisors.
2. Develop and maintain effective working relationships and coordination with key counterparts to ensure the successful implementation of quality assurance focusing on achievement of the following results:
- Network and build strong working relations with Government, UN, and donor partners;
- Establish, develop and maintain mutually beneficial strategic partnerships with NGOs, civil society and community groups, the press and media, the business sector, etc.;
- Establish networks with experts of UN System, international development organizations, and prominent private sector organizations;
- Link with other UNDP projects and work closely with the UNDP Programme teams and Operations team to support efficient delivery of project activities in line with strategic objectives.
3. Oversee the successful implementation of all the components of the SPAN programme focusing on achievement of the following results:
Overall project management:
- Manage the realization of project outputs agreed upon through activities;
- Provide direction and guidance to project team(s)/ responsible party (ies);
- Liaise with the Project Board or its appointed Project Assurance roles to assure the overall direction and integrity of the project;
- Identify and obtain any support and advice required for the management, planning and control of the project;
- Responsible for project administration;
- Liaise with any suppliers;
Running the project
- Plan the activities of the project and monitor progress against the initial quality criteria.
- Mobilize goods and services to initiative activities, including drafting TORs and work specifications;
- Monitor events as determined in the Monitoring & Communication Plan, and update the plan as required;
- Manage requests for the provision of financial resources by UNDP, using advance of funds, direct payments, or reimbursement using the FACE (Fund Authorization and Certificate of Expenditures);
- Monitor financial resources and accounting to ensure accuracy and reliability of financial reports;
- Manage and monitor the project risks as initially identified in the Project Brief appraised by the LPAC, submit new risks to the Project Board for consideration and decision on possible actions if required; update the status of these risks by maintaining the Project Risks Log;
- Be responsible for managing issues and requests for change by maintaining an Issues Log.
- Prepare the Project Quarterly Progress Report (progress against planned activities, update on Risks and Issues, expenditures) and submit the report to the Project Board and Project Assurance;
- Prepare the Annual review Report, and submit the report to the Project Board and the Outcome Board;
- Based on the review, prepare the AWP for the following year, as well as Quarterly Plans if required.
Closing the Project
- Prepare Final Project Review Reports to be submitted to the Project Board and the Outcome Board;
- Identify follow-on actions and submit them for consideration to the Project Board;
- Manage the transfer of project deliverables, documents, files, equipment and materials to national beneficiaries;
- Prepare final Combined Delivery Report / FACE for signature by UNDP.
Competencies
Core
Innovation - Ability to make new and useful ideas work
Creates new and relevant ideas and leads others to implement them
Leadership - Ability to persuade others to follow
Plans and acts transparently, actively works to remove barriers
People Management - Ability to improve performance and satisfaction
Models high professional standards and motivates excellence in others
Communication –
Ability to listen, adapt, persuade and transform
Gains trust of peers, partners, clients by presenting complex concepts in practical terms to others
Delivery - Ability to get things done while exercising good judgement
Critically assesses value and relevance of existing policy / practice and contributes to enhanced delivery of products, services, and innovative solutions
Technical/Functional
Advocacy and Activations
Ability to design and implement strategic short/long term campaigns and carry out customized activations to highlight UNDP's position and support issue-based advocacy.
Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise
Partnership
Ability to engage with other agencies, donors, and other development stakeholders and forge productive working relationships
Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise
Management and Coordination
Ability to manage and coordinate campaigns and people with inspiration. Believe in and promote diversity in the workplace and reshaping the workforce to meet need.
Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise
Knowledge Management
Ability to capture, develop, share and effectively use information and knowledge
Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise
Required Skills and Experience
Education:
- Master’s degree in social sciences, including Public Administration, Political Science, Public Policy and Management, or engineering. Or Bachelor’s degree in relevant field with additional 2 years of experience in lieu of Master’s degree.
Experience:
- A minimum 5 years of work experience in project management and coordination, preferably in peacebuilding and conflict prevention.
- Demonstrated capacity in project financial management including preparation of budgets, annual work plans, and financial reporting is required
- Proven experience of effective partnership development with national counterparts, development partners and civil society is required;
- Relevant technical experience in constitutional development, electoral processes, and working with civil society organizations is an asset.
- Proficiency in standard software applications Word, Excel, PowerPoint, Outlook etc. is required
- Previous experience in UN is an advantage.
Language Requirements:
- Excellent written and verbal English language skills. Fluency in Pilipino
Disclaimer
Disclaimer
UNDP is committed to gender equality in its mandate and its staffs and encourages. Further, UNDP is a United Nations organization whose staff are expected to uphold the highest standards of integrity, neutrality and impartiality. This includes respect for and commitment to human rights, diversity, and non-violent means of dealing with all kinds of conflict. UNDP staff are expected to uphold these values at all times, both at work and outside.
UNDP has zero tolerance of harassment, discrimination, sexual abuse, abuse of authority and exploitation.
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General Information
UNDP is committed to gender equality in its mandate and its staffs and encourages applications from qualified candidates and persons with disabilities.
UNDP is a United Nations organization whose staff are expected to uphold the highest standards of integrity, neutrality and impartiality. This includes respect for and commitment to human rights, diversity, and non-violent means of dealing with all kinds of conflict. UNDP staff are expected to uphold these values at all times, both at work and outside. Only persons who fully and unconditionally commit to these values should consider applying for UNDP jobs.
UNDP has zero tolerance of sexual abuse, abuse of authority and exploitation.
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