Monitoring & Reporting Special

The recently revitalized peace process offers new opportunities for South Sudan to realise transformational change and move beyond the cycles of conflict and violence that have propagated widespread aid dependency. Providing immediate and flexible financing to maximise the potential of the current political environment, the South Sudan Multi Partner Trust Fund for Reconciliation, Stabilization, and Resilience (South Sudan RSRTF) has been established to enable integrated programmes that together lessen the destructive drivers of conflict and develop more peaceful and self-reliant communities.

The Fund pioneers an innovative whole of system, area-based programming approach to support comprehensive and durable approaches to overcome fragility, political instability and societal disintegration. The approach ensures a collective effort across political, security and development actors, within and outside of the United Nations system. In so doing, the Fund will build stronger foundations for implementation and consolidation of the R-ARCS and foster stable political and security environments in which to pursue increased resilience focused programming and seize enhanced recovery and development opportunities.

The Trust Fund builds on the vision of the Secretary General to forge greater coherence across the United Nations system and will promote more coordinated, coherent and integrated peacebuilding efforts among the United Nations mission and the United Nations country team. The programmatic framework of the South Sudan RSRTF is anchored in the United Nations Cooperation Framework (UNCF), and will support delivery of critical components of the Mandate of the UN Mission in South Sudan (UNMISS).

The Fund is governed by a Steering Committee which functions as the key decision-making body. It provides strategic guidance and holds ultimate accountability that the fund achieves its programmatic objectives. The SC is chaired by the Deputy Special Representative to the Secretary-General (DSRSG), UN Humanitarian and Resident Coordinator (HC/RC). The Secretariat is embedded within the Office of the DSRSG/RC/HC at UNMISS. In addition to providing administrative support to the Steering Committee for fund operations, the Fund Secretariat fulfils a technical function and provides programmatic support. The main Secretariat functions include facilitating Steering Committee meetings, managing funding allocation processes, reviewing submissions, and tracking implementation progress. The Secretariat also coordinates with the Administrative Agent to produce and distribute narrative and financial reports.

Reporting to the Fund Manager, the duties and responsibilities of the Monitoring & Reporting Officer will include: 

·         Under the supervision of the Fund Manager ensure compliance with monitoring and reporting requirements in place for the South Sudan Multi Partner Trust Fund for Reconciliation, Stabilization, and Resilience;

·         Ensure implementation and compliance with policies and standard guidelines in accordance with SC decisions and endorsed RSRTF guiding documents;

·         Liaise with NGO, UN partners as well as ARGs and UNMISS field offices to follow-up on project progress and overall Fund progress;

·         Ensure timely overall project reporting, including acting as the lead for the Fund's annual report exercise;

·         Conduct regular field visits to project sites to monitor implementation RSRTF funded projects, ensuring that implementation is in line with the project proposal and the grant agreement;

·         Systematically compile and prepare information updates on project status keeping the Fund Manager and the SC, donors and relevant stakeholders abreast of Fund activities;

·         Lead the collection of information and preparation of information products on the Fund such as dashboards, newsletters and/or interim and annual reports by contacting partners or analysing available project data as required;

·         In coordination with the Strategic Planning Officer and Roving Field Coordination Officer, support ARGs with relevant tools and capacity development for planning, monitoring, evaluation and reporting;

·         Under the supervision of the Fund Manager, manage arrangements for third party monitoring for RSRTF funded projects as required;

·         Support the timely implementation of the funding allocation process through support to review and revision of concepts, strategies and programme/project proposals and compliance with programme document requirements;

·         Support and participate in lessons learned exercises, audits and evaluations and other research activities and studies in consultation with relevant partners and stakeholders;

Perform other duties as assigned.

Professionalism – Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning & Organizing - Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.

Communication - Speaks and writes clearly and effectively; Listens to others, correctly interprets messages from others and responds appropriately; Asks questions to clarify and exhibits interest in having two-way communication; Tailors language, tone, style and format to match audience; Demonstrates openness in sharing information and keeping people informed.

Teamwork - Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education:

Advanced university degree (Master’s degree or equivalent) in political science, international relations, social science, economics, law, public administration, or a related field. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree

Experience:

A minimum of 5 years progressively responsible experience in humanitarian / development programming, political affairs, conflict resolution or other related area is required; as is experience in project administration, monitoring and reporting; Proven familiarity with use of project/programme management tools and techniques as well as excellent drafting and communication skills is essential; Preferred experience or knowledge of South Sudan context. As a minimum the successful candidate must demonstrate experience within conflict and/or post-conflict settings; Knowledge of donors and resource mobilization experience is desirable; Experience with the UN common system is desirable.

Language Requirements:

English and French are the working languages of the United Nations.  For this position, Fluency in oral and written English is required.

Application Procedure:

To start the application process, applicants are required to register at http://jobs.undp.org by creating a personal profile and completing UNDP Personal History Form. Please note that UNDP only accepts degrees from accredited educational institutions. Only applications received through http://jobs.undp.org will be considered and applications received after closing date will not be considered. Due to the large number of applications received for UNDP South Sudan vacancies, only applicants short-listed for written test and interview will be contacted.

General Information

UNDP is committed to gender equality in its mandate and its staffs and encourages applications from qualified female candidates and persons with disabilities.

UNDP is a United Nations organization whose staff are expected to uphold the highest standards of integrity, neutrality and impartiality. This includes respect for and commitment to human rights, diversity, and non-violent means of dealing with all kinds of conflict. UNDP staff are expected to uphold these values at all times, both at work and outside. Only persons who fully and unconditionally commit to these values should consider applying for UNDP jobs.

UNDP has zero tolerance of sexual abuse, abuse of authority and exploitation.

The United Nations does not charge fees at any stage of the recruitment process (application, testing, interviewing, etc). The United Nations does not concern itself with information related to bank accounts.

Important information for US Permanent Residents ('Green Card' holders)

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment. 

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

Scam warning

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web