Administrative Assistant (Asset Management & Protocol), G5 Hargeisa

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WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

Posting Dates:

Opening Date:                           22nd May 2019                                                   Closing Date:          4th June 2019

Organizational Background:

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

The World Food Programme Somalia activities include food assistance for relief, emergency school feeding, nutrition and food assistance for assets creation through provision of in-kind and cash-based transfers.

This position is open to qualified Somali candidates only. Female candidates are encouraged to apply.

Duties and Responsibilities:

Under the direct supervision of the Administration/Finance Officer and overall supervision of the Head of Area Office, the incumbent will be responsible for the following duties:

1. Record Assets and inventory items in the corporate database and regularly update the system to capture real-time movement of assets;
2. Conduct quarterly review of asset records and compile list of old, obsolete/disposable items for the Area office and submit to Local Property Board for disposal action;
3. Prepare and maintain records for new inventory items, verify against the Purchase Order, invoice and delivery note for assets purchases at the Area Office;
4. Promptly raise Good Receipt Notes (GRN) in WINGS II; attach inventory labels on the procured assets/ inventory items and assign to the responsible units/users;
5.  In coordination with the Asset team conduct physical count of Assets as per corporate timelines and make recommendations to Management accordingly;
6. Ensure that any transfers of WFP property to government counterparts, cooperating partners, retailers and staff are duly approved and recorded in the WFP corporate system;
7. Provide accurate update and proper accountability of SCOPE equipment monthly, maintain tracking sheet and forward certified and approved copy to liaison office;
8. Maintain internal records for all assets and consumable items to ensure that stock levels are well monitored and replenished promptly;
9. Review working conditions of assets and initiate formal repair/service requests while maintaining proper records for all services carried, supervise work carried out by contractors servicing WFP equipment;
10. Act as Protocol Focal Point and liaise with government institutions for all official communications, including immigration and customs related services;
11. Promptly and accurately prepare Purchase Requisitions, Service entry sheets/Goods Receipt Notes and Payments request for Administrative related services;

Minimum Qualifications:

Application Instructions:

Interested and qualified candidates are requested to submit online applications through E-recruitment :

Applications that do not meet the above requirements will be disregarded. Only shortlisted candidates will be contacted.

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Female applicants and qualified applicants from developing countries are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.