Prog Associate (Prog Delivery)
Dili
- Organization: UNDP - United Nations Development Programme
- Location: Dili
- Grade: Administrative support - GS-6, General Service - No need for Higher Education - Locally recruited position
-
Occupational Groups:
- Operations and Administrations
- Project and Programme Management
- PROGRAMME ASSOCIATE
- Closing Date: Closed
Background
Duties and Responsibilities
- Collection, analysis and presentation of background information for interventions with regard to programme delivery.
- Presentation of background information for work plans, budgets, proposals on implementation arrangements.
- Creation of a project in Atlas, preparation of required budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial close of a project.
- Provision of guidance to the executing agencies on routine implementation of projects.
- Presentation of information for audit of DIM projects; supports implementation of audit recommendations.
- Regularly tracks and monitors operational processes required of Programme Delivery Team to ensure effective programme/projects implementation.
- Support to direct implementation, for procurement, recruitment, payments, etc.
- Review of DIM projects Financial Reports; preparation of non-PO vouchers for development projects.
- Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
- Creation of requisitions in Atlas for development projects, register of goods receipt in Atlas for development projects.
- Making budget check for requisitions, POs and vouchers.
- Combined Delivery Report (CDR) finalized and signed.
- Provision of supports in recruitment and recruitment of project personnel, consultants and interns.
- Analysis of information on donors, preparation of donor profiles.
- Track and report on mobilized resources. Review of contributions agreement, managing contributions in Atlas.
- Organization of trainings for the operations/ projects staff on programme.
- Synthesis of lessons learnt and best practices in programme.
- Sound contributions to knowledge networks and communities of practice.
Competencies
Competencies and Selection Criteria | Description of Competency at Level Required (For more comprehensive descriptions please see the competency inventory) |
Core | |
Innovation Ability to make new and useful ideas work | Level 1: Support (Reliable Replication) |
Leadership Ability to persuade others to follow | Level 1: Support (Reliable Replication) |
People Management Ability to improve performance and satisfaction | Level 1: Support (Reliable Replication) |
Communication Ability to listen, adapt, persuade and transform | Level 1: Support (Reliable Replication) |
Delivery Ability to get things done | Level 2: Execute & Learn (Perform defined tasks) |
Technical/Functional | |
Primary | |
Operational Efficiency Ability to identify and execute opportunities to improve operational efficiency | Level 1: Support (Reliable Replication) |
Quality Assurance Ability to perform administrative and procedural activities to insure that quality requirements and goals are fulfilled | Level 2: Execute & Learn (Perform defined tasks) |
Office Administration Ability to manage day-to-day office activities (including but not limited to travel management, facilities and asset management, policy and procedures maintenance) to meet operational needs | Level 1: Support (Reliable Replication) |
Secondary | |
Knowledge Management Ability to efficiently handle and share information and knowledge | Level 1: Support (Reliable Replication) |
Team Building Ability to work effectively with diverse groups of professionals towards common goals | Level 1: Support (Reliable Replication) |
Required Skills and Experience
Education:
- Secondary Education. Specialized certification in Accounting and Finance or University Degree in Business or Public Administration, Economics, Political Sciences and Social Sciences would be desirable, but is not a requirement.
Experience:
- 6 years of relevant administrative or programme experience is required at the national or international level. Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and knowledge of spreadsheet and database packages, experience in handling of web based management systems.
Language Requirements:
- Fluency in English and Tetum. Working knowledge of Portuguese would be an advantage.
Disclaimer
Important applicant information
All posts in the GS categories are subject to local recruitment.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Workforce diversity
UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.
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