Supply Chain Officer

   

   

The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfilment of the wish to return home.     

The Danish Refugee Council was founded in Denmark in 1956, and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Our vision is a dignified life for all displaced.     

All of our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, and honesty and transparency.  

   

   

   Who are we?     

   

     

Danish refugee council has been operating in Libya and Tunisia since 2011 focusing on protection of the displaced and conflict affected population. These include refugees, asylum seekers and economic migrants in Tripoli area and in the south west of the country, the population in and around Sirte affected by unexploded ordnance (UXOs) and to an increasing extent on the legal and illegal migrants and stateless populations in Libya. DRC/DDG has its head office in Tripoli and a field office in Sabha. Sabha is located 800 km south of Tripoli and is a central transit point for migrants and is home to large numbers of minority groups and stateless populations.   

   

   

   

   

   

The aim of the position is to offer support to the Supply Chain Team leader  in managing and delivering an efficient and effective logistics services including procurement, fleet management and compound management in Tripoli. This focuses to ensure DRC’s standard policies and best practice is adhered to. 

 

 

   

   

 • Help ensure that DRC’s Fleet, Warehousing and Procurement policies, systems and guidelines are 

implemented, used and adhered to. 

• Provide logistics support to the program staff as required 

• Travel within Tripoli when requested 

• Maintain safety of property 

 

 

• Arrange the vehicles movements for national and international staff in Tripoli and around based on 

DRC safety procedures and roles. 

• Ensures the safe operation of the fleet through daily check of vehicles, regularly check for the 

generator. 

• Ensure that all DRC/DDG Tripoli vehicles, generators are regularly serviced. 

• Ensure proper recording with regular follow up on fleet management (e.g. log books, fuel 

consumption, fuel monitoring reports...etc) according to DRC’s Logistics guide line, in a regularly bases. 

• Ensure that DRC/DDG Tripoli vehicles are equipped with all the safety equipment (e.g. fire 

extinguisher, first aid kit, etc) 

• Responsible for managing all the hired vehicles rental contracts. 

• Responsible for monitoring drivers working hours and shifts of duties 

• Liaise with Senior Logistics Officer on any issues with regards to the vehicles and generators. 

• Work closely with Senior Logistics Officer to supervise DRC and hired Drivers to ensure vehicles are properly maintained and ready for use. 

 

 

 

• Participate in the joint verification of procured goods and equipment and to ascertain the items 

conformity to Technical Specifications and Quantities, with projects team’s coordination 

• Organize and rearrange the goods/equipment’s in the warehouse and the office stores. 

• Produce stock movement reports according to DRC reporting policy and formats. 

• Ensure proper recording with regular follow up on warehousing management (e.g. Release Orders , Stock 

Cards, Warehouse Register Book -etc) according to DRC’s Logistics guide line. 

 

 

 

• Tagging all new procured assets and make sure they are listed in the asset inventory list (assets database) at the time of procurement. 

• Responsible for issuing and delivering the assets to the final destination. 

• Maintain and update the inventory list (assets database). 

 

• Focal point for the worldwide shipments arrivals at Tripoli (airport-port) ,overseeing local customs 

clearance of imports, until delivery of the goods and the official handover of items against signature of 

receipt. 

• Support the senior logistic officer of collecting quotations, and submitted the procurement documents 

to the suppliers. 

• Ensure that DRC procurement procedures and processes are followed in the DRC Tripoli office 

including filing and archives are in use and maintained according to the DRC and project-specific 

regulations. 

• Together with the Senior Logistics Officer, oversee the furnishing of office and Guest house 

• Work closely with Senior Logistics Officer in supervision of maintenance and repairs of DRC compound 

• Organize the installation of equipment i.e. generators, AC, etc. 

• Ensure DRC compound is always clean and tidy.  

 

 

• Translate relevant documents as requested. 

• Other duties as requested by Senior Logistics Officer. 

• Deputise for the above, when required. 

• IT support when required. 

 

   

    

   

a) Strong communication skills, with good written and spoken English 

b) Confident and proficient in the use of MS Office (particularly Excel and Word) 

c) Experience of establishing strong working relationships with colleagues from different functions and 

cultures 

d) Experience of a flexible approach to managing and prioritising a high workload and multiple tasks in 

a fast paced environment with tight deadline 

e) least 1 year experience in a similar position in Libya. 

 

 

   

   

In this position, you are expected to demonstrate DRC’ five core competencies:  

   

Striving for excellence: You focus on reaching results while ensuring an efficient process.      

Collaborating: You involve relevant parties and encourage feedback.      

Taking the lead: You take ownership and initiative while aiming for innovation.      

Communicating: You listen and speak effectively and honestly.      

Demonstrating integrity: You act in line with DRC’s vision and values.   

   

   

   

Type of Contract: National Contract 

   

Contract length: 7 months  ( with possibility of extension based on performance)  

   

Designation of Duty Station: Tripoli 

 

Start date: June 01st, 2019  

   

   

   

Application process  

   

All applicants must upload a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email will not be considered.  

   

   

Closing date for applications: May 29th , 2019