Field Programme Assistant
Havana
- Organization: FAO - Food and Agriculture Organization of the United Nations
- Location: Havana
- Grade: Administrative support - Administrative Services and Support - Generally no need for Higher Education
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Occupational Groups:
- Administrative support
- Project and Programme Management
- FAO Representation in Cuba, FLCUB
- Closing Date: Closed
22012201
IMPORTANT NOTICE\: Please note that Closure Date and Time displayed above are based on your personal device date and time settings
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The length of appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to the extension of appointments
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FAO is committed to achieving workforce diversity in terms of gender and nationality
People with disabilities are protected from any type of discrimination during any stage of employment, including the recruitment phase
All applications will be treated with the strictest confidentiality
Organizational Setting
The main aim of the FAO country offices, which are headed by an FAO Representative, is to assist governments to develop policies, programs and projects to achieve food security and to reduce hunger and malnutrition, to help develop the agricultural, fisheries and forestry sectors, and to use their environmental and natural resources in a sustainable manner.
Main Purpose
The Field Programme Assistant performs a wide range of routine operational, administrative, and financial functions in support of the formulation, delivery, monitoring and reporting of the Organization's field programme and projects being developed and implemented in the country, throughout the Project Cycle.
The Field Programme Assistant reports to a professional staff member and receives guidance from a higher graded Field Programme Assistant FAOR. He/she acts independently in routine matters. Supervision received is focused on the quality of the work performed and provides for on-the-job learning.
The Field Programme Assistant interacts with a wide variety of colleagues within the office providing routine operational support, including related administrative and financial services.
• In line with the revised Project Cycle, help ensure data concerning the office's field programme portfolio is up-to-date in the Field Programme Management Information System (FPMIS), with relevant project documentation uploaded as appropriate;
• Collect and compile data from FPMIS on programme/project activities to support reporting on field programme/project delivery;
• Assist in drafting initial project budgets, revisions and amendments, and inputting the data into FPMIS; provide information on programme/project expenditures and status of field programme/project budgets;
• Process, format and proof-read project/programme reports, documents, publications and correspondence from draft texts, related to the field programme;
• Make arrangements for field programme-related meetings, seminars and events\: implement logistics, prepare correspondence, compile and distribute documents, make administrative arrangements;
• Initiate and follow up on administrative and financial actions related to field programme/project staff/NHSR recruitment, management and support; travel; payments; and procurement;
• Review and direct correspondence, calls and queries to appropriate contacts; provide background information; respond to routine enquiries;
• Perform other duties as required.
The incumbent's work impacts on the timely and efficient delivery of the field programme entrusted to the office.
Education\: Secondary School Education
Experience\: Three years of relevant experience in financial and/or administrative support work.
Languages\: Working knowledge (Level C) of Spanish and limited knowledge (Level B) of English
IT Skills\: Good knowledge of the MS Office applications, Internet and office technology equipment
• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement
• Good knowledge of corporate information systems, especially as related to project information management
• Good knowledge of common administrative and financial rules and regulations
• Good knowledge of communication and documentation standards
• Knowledge in supporting the execution, monitoring evaluating and reporting of projects financed by key partners and stakeholders
• Demonstrated knowledge to support the development of follow-up meetings with national counterparts, key partners of FAO, donors and other UN agencies
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FAO staff are expected to adhere to FAO Values of Commitment to FAO,
Respect for All and Integrity and Transparency
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