Portfolio Intern, Multiple positions

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.

Based in Geneva, the Europe and Central Asia Regional Office (ECR) supports UNOPS offices throughout the region through: management, financial and programmatic oversight of global and country-specific portfolios, clusters and operations centres, including hosting services; fund and management advisory services; project implementation; procuring goods and services; and managing human resources.

ECR ensures that projects are executed to the highest standards, providing a shared knowledge base and ensuring that best practices and lessons learned are disseminated between business units and projects across the entire region.

 ECR strategy is to:

• Strengthen UNOPS role in operationalizing the Sustainable Development Goals with particular emphasis on health, environment and economic development.
• Position UNOPS in the Balkan sub-region, the Caucasus and Central Asia.
• Strengthen the implementation of ECR global and regional programmes, with revitalized partnerships in infrastructure, procurement and project management.

ECR operates global portfolios from offices in Geneva, Brussels and New York, and country-specific programmes from its operations and project centres located in Eastern Europe and Central Asian countries.

Supporting the effective and efficient functioning of the team through:

• Creating & managing transactions in UNOPS ERP system in line with financial decisions of UNOPS – including payment processing.
• Assist with drafting both narrative and financial reports and conducting financial data analyses for reporting to management.
• Supporting procurement processes as directed by the Portfolio Manager and the Associate Portfolio Support Officer – learning the e-sourcing system and facilitating processes to acquire goods and services required by programmes.
• Assist with processes related to management of contracts and contract administration
• Support efforts related to business development – including assisting ongoing efforts with new and existing donors.
• Help ensure the effective capture, tracking and organization of information and sharing of information, also promoting business continuity
• Support HR processes – including organizing files, logistics and analysis
• Support with contact database and filing system management and update
• Assist with the organization, implementation of and follow up to (small, medium and large) events, briefings, video/audio conference calls and webinars.
• Assist with the administration of travels for personnel and delegates: this will include assist with travel booking, payment of per diem and general assistance to the travelers
• Contribute to the efforts undertaken by the hosted entities to mainstream gender equality.  
• Assist & support any specific exercises and projects requiring additional / ad-hoc assistance: this will include working on multi-partner projects requiring admin support.
• The above is only a preliminary outline of potential tasks which may be revised in view of emerging exercises or necessary tasks

• All applicants must be enrolled in a university programme such as Bachelor, Masters or Ph.D. (or the equivalent) or have graduated from such studies within three (3) years prior to the applications date of the internship.

• Applicants are not required to have professional work experience but experience working in operational/ administrative areas highly desired.
• Capacity to prioritise assignments and strong commitment to teamwork and results.
• Proficiency in the use of the standard Microsoft Office Suite (Word, Outlook, Powerpoint, Excel)

• Fluency in written and oral English required. Working knowledge of other UN languages is an asset – particularly French.

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

APPLICATIONS WITHOUT A MOTIVATION LETTER WILL NOT BE CONSIDERED.