Administration Senior Assistant (two regular positions), Multiple positions

The Government of the Republic of Serbia and European Investment Bank (EIB) signed three financial agreements worth 200 million Euros for the Project “Modernization, Development, Expansion and Extension of clinical centres in the cities of Belgrade, Novi Sad, Nis and Kragujevac” (Four Clinical Centres in Serbia Project). The Project started in 2007 but due to the size and complexity, as well as limited resources and capacities of the Project Implementation Unit (PIU), established within the Ministry of Health at the start of the Project, the implementation is well behind planned timelines.

In order to support Project’s ‘back on track’ and to effectively use above mentioned loans from EIB, the Government of Republic of Serbia has requested UNOPS to provide technical assistance support in project management and infrastructure project management to assist in the planning and implementation of the Four Clinical Centres in Serbia Project, financed by the Government of Republic of Serbia and European Investment Bank (EIB).

The technical assistance includes the capacity building of the Ministry of Health and it’s Project Implementation Unit (PIU) to implement donor and international financial institutions funded projects based on project management principles in the future.

UNOPS Serbia Operations Centre is planning to fill two positions based on this Vacancy Announcement in the following cities: Belgrade and Novi Sad.

Under the guidance of the Project Operations Manager and the supervision of the Site Engineer, the Administration Senior Assistant is responsible for the following:

• Assist with daily administration tasks and document filing
• Draft and organize minutes of meetings when and as required
• Assist Site Engineer and PIU personnel to prepare contracts, agreements and agreements amendments in full compliance of Project’s procurement/contracting activities related to reconstruction of clinical centre
• Assist in monitoring contract delivery for Clinical Centre Site
• Assist PIU personnel in maintaining the contract files containing all agreements, contracts, amendments, proposals, milestone reports, correspondence, inventories and other documents relating to the contracts for Clinical Centre Site
• Assist PIU personnel in verifying contractors insurance documents
• Assist Site Engineer and PIU personnel in the process of contract management  for Clinical Centre Site, including, but not limited to the processes of verification of services delivered against contractual requirements, verification of insurance and goods procured, evaluation of subcontractor’s personnel qualification and certification of reports and payments
• Assist to administer technical/financial reports (and in certain cases, invoices) for Clinical Centre Site
• Track all reporting/invoicing/payment status for each contract for Clinical Centre Site

Education

• Secondary School with a minimum of five years of relevant experience is required; OR
• First-level University Degree (Bachelor's Degree or equivalent) in finance, economics, business administration with a minimum of one year of relevant experience; OR
• Advanced University Degree (Master’s Degree or equivalent) in finance, economics, business administration;

Work Experience

• Minimum five years of professional experience in activities related to contracts management is required. As indicated above, the First-level or Advanced University Degree may substitute some or all of the required years of experience.
• Experience with International Financing Institutions is desired

Language Requirements

• Serbian as native language, fluency in English is required

This is a local position, it is therefore open to Nationals of Serbia and to individuals who have a valid residence/work permit.
Contract type: Ongoing ICA
Contract level: Local ICA 5
Contract duration: Open-ended subject to organizational requirements, availability of funds and/or to satisfactory performance

For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx 

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types.
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.

In Serbia, UNOPS has been active since 2000, became the Project Centre (RSPC) in 2012, and was reclassified, due a growing portfolio, to Operations Centre (RSOC) at the beginning of 2017. Since 2017, RSOC operations have expanded to North Macedonia, Georgia and Montenegro.

UNOPS has been a reliable partner primarily of the Government of Serbia, and later of the Governments of North Macedonia, Georgia and Montenegro, in providing support for demanding socio-economic reforms and facilitating accession to the European Union.

Currently, the RSOC is implementing 13 projects focussed on sustainable socio-economic development, creation of more favourable environment for employability, business and infrastructure growth, increased security, improved education, enhanced social inclusion either via enabling durable housing solutions or providing access to health, education and jobs for the most vulnerable population. All projects have good governance and gender equality as transversal themes. UNOPS projects are contextualised within the broader Sustainable Development Goals framework and objectives.