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Senior Administrative Officer

Cairo

  • Organization: FAO - Food and Agriculture Organization of the United Nations
  • Location: Cairo
  • Grade: Senior level - P-5, International Professional - Internationally recruited position
  • Occupational Groups:
    • Operations and Administrations
    • RNE
  • Closing Date: Closed

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IMPORTANT NOTICE\: Please note that Closure Date and Time displayed above are based on your personal device date and time settings

The length of appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to the extension of appointments.

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• FAO is committed to achieving workforce diversity in terms of gender and nationality
• People with disabilities are protected from any type of discrimination during any stage of employment, including the recruitment phase
• All applications will be treated with the strictest confidentiality
• The incumbent may be re-assigned to different activities and/or duty stations depending on the evolving needs of the Organization.

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Organizational Setting


The Regional Office for RNE is responsible for leading FAO's response to regional priorities for food security, agriculture and rural development through the identification, planning and implementation of FAO's priority activities in the region. It ensures a multidisciplinary approach to programmes, identifies priority areas of action for the Organization in the Region and, in collaboration with departments and divisions at Headquarters, develops, promotes and oversees FAO's strategic response to regional priorities. RNE also advises on the incorporation of regional priorities into the Organization's Programme of Work and Budget and implements approved programmes and projects in the region, monitors the level of programme implementation and draws attention to problems and deficiencies. RNE develops and maintains relations with region-wide institutions including the Regional Economic Integration Organizations (REIOs). The Regional Office supports regional policy dialogue on food security, agriculture and rural development issues, facilitates the emergence of regional partnerships, and supports capacity development and resource mobilization for food security, agriculture and rural development in the region.


Reporting Lines

The Senior Administrative Officer reports to Deputy Regional Representative for Near East and North Africa.

Technical Focus

Coordination and leadership of administrative-related duties at the sub regional level.

Key Results

Leadership, technical and policy expertise for the planning, development and implementation of Office work, projects, products, and services in accordance with FAO Strategic Objectives and in alignment with the Organization's Gender Policy. .

Key Functions

• Advises the Assistant Director General/Regional Representative (ADG/RR) in the preparation/formulation of FAO's regional programme of work and budget and that these are in line with RNE work plans and in compliance with the approved Programme of Work;
• Advises the ADG/RR in the general administration and smooth functioning of the Regional Office as well as provide advice on a full range of management and administrative matters with an emphasis on the effective planning and utilization of human and financial resources;
• Supports the Shared Services Centre (SSC) hub, the Offshore Systems Development Centre (OSDSC), RNE/ECTAD and other regional projects;
• Monitors availability of funds for RP programme and field projects; Oversees preparation, monitoring and revision of Regional Office budget; Ensures that financial commitments, expenditures and periodic budgetary reports are controlled and in line within established limits;
• Identifies operational, administrative and other constraints which may affect programme implementation and propose solutions to improve quality, timeliness, cost effectiveness;
• Ensures the maintenance of a reliable IT infrastructure and strategy for the Regional Office;
• Supports the organization of the Regional Conference, World Food Day celebrations, and other important meetings;
• Liaises with HQ units to resolve complex issues and with the Internal and External Auditors; Prepares management replies to audit observations and queries, liaises with other UN agencies in Cairo on common services and participates in UN OMT meetings;
• Ensures the maintenance of the office premises and space requirements. Ensures that premises have adequate security and are MOSS and E-MOSS compliant;
• Provides advice and administrative support to the Sub-Regional Office, FAO Country and Liaison offices in the Region;
• Performs other related duties as required.
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CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements
• Advanced University degree in in business or public administration, accounting or a related field;
• Ten years of relevant experience in financial management, administration and planning
• Working knowledge of English, French or Spanish and limited knowledge of one of the other two or Arabic, Chinese, Russian

Competencies

• Results Focus
• Leading, Engaging and Empowering Others
• Communication
• Partnering and Advocating
• Knowledge Sharing and Continuous Improvement
• Strategic Thinking

Technical/Functional Skills

• Extent and relevance of experience in financial management, administration and planning
• Work experience in more than one location or area of work, particularly in field positions is essential
• Extent and relevance of experience in monitoring and evaluating work programme and resources
This vacancy is now closed.
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