Project Officer

Vacancy Announcement VA19P062V01 ProjectOfficer

BMP Maghreb

PostingDate: 17 May 2019 st

DeadlineforApplications: 31 May2019

DutyStation: Valletta,Malta

ProposedStart Date: As soon as possible

Contract Duration: 15 August2021

Type of Post: International OrganisationalOverview:

The International Centre forMigration Policy Development (ICMPD) is an international organisation tasked with promoting innovative, comprehensive and sustainable migration policies. With 17 MemberStatesand over60 projectsactivethroughoutEurope,Africa,AsiaandLatinAmerica, ICMPD isagrowingandever-morerelevantpresenceinitsfield.Theorganisation’sgreatestassetsareits200+ staffmembers,whopersonifyitsvaluesofcommitment,integrity,partnership,respect,andinnovation inactionsand decisions.

Project Overview:

TheBorderManagementProgrammefortheMaghrebRegion(BMPMaghreb)isaregionalprogramme implemented in North Africa(with an initial focus on Tunisiaand Morocco) within the framework of the European Union Trust Fund for Africa (EUTF). It targets national border agencies and related institutionof Tunisiaand Morocco that are in the front-linein the management of borders, irregular migrationandthe protectionofvulnerablemigrants,withtheaimofmitigatingvulnerabilitiesarising fromirregularmigrationandcombattingirregularmigration.

Pleasenotethatthispositionissubjecttoapprovalandavailabilityofprojectfunds. Job Description:

The Project Officer is responsible for the implementation and coordination of project reporting activities.S/hesupportsplanningofprojectactivitiesandcoordinatesimplementationincollaboration withprojectstakeholders,beneficiaries,expertsandpartners.

TheProjectOfficeradministersprojectinputsaccordingtotheapprovedprojectdocumentation,work plansandbudgets,andinlinewithICMPD´srulesandbusinessprocessesaswellaspartneranddonor agreements.S/heisresponsibleforatimelyachievementofhigh-qualityoutputswithintheassigned areaofwork.

S/hecontributestoproductionofsubstantiveprojectcontent andpreparesinputstodonorandother substantivereports.TheProjectOfficercontributestooverallplanningoftheprojectandparticipates inprojectcommunicationsactivitiespreparingcontentandinputs.TheProjectOfficerassessesproject resultsandformulatesinputstothedevelopmentofnewinitiatives.

1Tasks and Responsibilities:

1. PlanningandImplementationofActivities:

Plan and organise activitiesin the assignedareaof work in line with the project´s work plan ensuringthetimelyaccomplishmentofworkoutputs;

Identify bottlenecks.Propose solutions and correctiveaction when required and take action to implement;

Analyse and synthesise information forimplementation of project activities and coordinate taskswithpartnersin theassignedareaofwork;

Draft projectreportsandcorrespondence;

Initiate and follow up on mobilisation of experts, goods and services and capacity building. PrepareinputstoTermsof Referencesandspecifications;

Organiseconsultantselectionprocessesandinterviewpanels;

Coordinate work of experts, consultants and contractors ensuring that content and outputs are producedtimely,accordingtoprojectworkplanandICMPD´s qualitystandards; Organise project events,meetings, workshops and otheractivities in linewithproject’s work planin theassignedareaofwork.Draft agenda,identifyparticipantsandresourcepersons; Preparebackgroundmaterialsforprojecteventssuchmeetingfoldersandinputstospeeches and presentations;

Contribute to development of the project’s communications and visibility plan. Prepareand coordinatepreparationofinputstoitsimplementation;

Maintainup-to-dateprojectinformationincludinginICMPDprojectmanagementtool; Keepprojectassistant(s)informedabouttheprojectimplementationprogress. 2. ProjectAdministrationandCompliance:

Initiate and follow-up on recruitment processes of consultants according to ICMPD´s consultantmanagementprocedures;

Support management of consultant and procurement contracts. Confirm receipt of services and initiate payments according to agreed payments schedule. Ensure preparation of timesheets for project consultants. Evaluate the performance of consultants according to consultant’sperformancemanagementsystem;

Maintainprojectdocumentationelectronicallyandonphysicalfile.

3. ProjectContent,ReportingandContributiontoProjectDevelopment:

Review,commentuponandreviseworkoutputsofconsultantsandcontractors; Prepareprojectreports,presentations,briefs;

Contributetoproductionofprojectcontentby:

- Compilingdata,informationandundertakingdeskstudies;

- DraftingdocumentsandinputstodocumentsaccordingtoICMPD´squalitystandards; - Disseminatingfindings.

Contribute to review and assessment of project results by identifying and recording best practices/lessonslearned.

Key Results:

Projectactivitiesintheassignedareaof workorganisedand implementedaccordingto work plan;

Project inputs administered according to ICMPD´s rules and processes and donor requirements;

2 Processes with external stakeholders, partners, consultants and contractors managed promptly;

Deliverablesofprojectconsultantsandcontractorsmonitoredandcontrolled; Qualitativeandtimelycontributionstoformulationofprojectcontentandreportingprovided; Qualitative contributions made towards assessment of project results and identification of lessonslearned.

Incumbent Profile:

Aminimumof3yearsofposition-relevantworkexperienceinthefieldofprojectmanagement and reporting;

Substantiveknowledgeofbordermanagementandmigrationissuesisanasset; Solidanalytical,draftingandorganisationalskills;

Good communicationsandproblem-solvingskills;

Experience in stakeholderrelations management, specificexperience in North Africa is an asset;

Professionaltraininginprojectcyclemanagementinanasset;

StrongICTskillsinMS applications;

Willingnesstotravel.

CorporateQualifications:

Experienceininternationalcontext;

Proficiencyin(verbal/written)EnglishandFrench,proficiencyinArabicisanasset; Master´s degreerelatedtotheareaof work.

Compensation:

ICMPD offers an attractive compensation package. This position is classifiedat IP2 Grade, with an annualnet-basesalarystarting at EUR 43,512. Additionalbenefitsinclude participationintheICMPD Provident Fund, Health and Accident Insurance, six weeks’ annual leave and, where applicable, dependent’sandmobilityallowances.

Application Procedure:

Interested candidatesare requested to submit theirapplication in English throughthe ICMPDonline

recruitmentsystemathttp://www.icmpd.org/work-for-us/current-vacanciesbymidnight(CET)ofthe closing date specified above. Forthis purpose, candidates will first need to registerwith the ICMPD website.Oncetherelevantdatahasbeenentered,candidateswillbeabletoapplyforvacancies. Pleasenotethatinthecourseoftheonlineapplication,themotivationletterandpersonalCVmustbe uploaded in the EuropeAid format in English. The template is available for download at http://www.icmpd.org/work-for-us/.

Allapplicantsareencouragedtoapplyassoonas possibleafterthevacancyhasbeenpostedandwell before the deadline stated above. Applications received afterthe published deadline, and offline applicationssubmittedviaemail,faxorpost,willnotbeconsidered.

Due to the high volume of applications, only short-listed candidateswill be contacted and applicants are expectedtobeavailableforapersonal/telephoneinterview.

In theeventofatechnicalissuewithyourapplication,pleaseemailrecruitment@icmpd.org. GeneralInformation:

ICMPDretainsthediscretiontore-advertisethevacancyorto canceltherecruitment. Thispositionmayentailfrequenttraveltohighriskareasat shortnoticefortheexecutionofthe tasksand duties,whichmaywarrantadherencetosecurityprotocols,and/orhealthprocedures. 3