By continuing to browse this site, you agree to our use of cookies. Read our privacy policy

Program Management Specialist

Washington D.C.

  • Organization: WHO - World Health Organization
  • Location: Washington D.C.
  • Grade: Mid level - P-3, International Professional - Internationally recruited position
  • Occupational Groups:
    • Project and Programme Management
    • Evidence and Intelligence for Action in Health
  • Closing Date: Closed

OBJECTIVE OF THE OFFICE/DEPARTMENT

This requisition is for employment at the Pan American Health Organization (PAHO)/Regional Office of the World Health Organization (WHO)

The Department of Evidence and Intelligence for Action in Health (EIH) is responsible for leading the Organization into the modern era of information for health, including data management, forecasting and scenario setting, using cutting edge information technology. EIH will be responsible for setting models, norms and standards for strengthening governance mechanisms for information systems for health in line with the Organization’s policies and strategies for integrated and interoperable systems. The Department will participate in the monitoring of the health-related Sustainable Development Goals (SDGs), and measurement of inequity and inequality in health. The Department will gather and provide strategic information and intelligence to develop and support the implementation of evidence-based policies and sound decisions on public health matters in collaboration with all Pan American Sanitary Bureau (PASB) entities, Member States and partners. EIH will coordinate internal PASB efforts, and collaborate with WHO, and other UN and Inter-American system agencies to support the needs of Member States and the Secretariat in the areas under its responsibility.

DESCRIPTION OF DUTIES

Under the direct supervision of the Director, Evidence and Intelligence for Action in Health (EIH), the incumbent is responsible for the following duties and responsibilities\:


Strategic advice and support\:
  • Provide strategic analysis, advice and support to the entity Director in all programmatic areas under the purview of the EIH Department;
  • Support preparation for, and participate in\: inter-programmatic and cross-organizational working groups; PAHO management meetings; and other internal and external fora, at the request of the entity Director and in furtherance of operational objectives of the entity;
  • Support the entity Director in the management of special initiatives and projects

Program Management\:
  • Provide technical support in the overall program management functions, including management of procedures and tools to develop the biennial work plan; engage in corporate efforts for strategic and operational planning, budgeting and resource coordination;
  • Ensure that projects managed by the entity are executed according to action plans and within established guidelines and dates; ensure timely submission of financial and progress reports in accordance with donor agreements;
  • Coordinate the implementation of the entity’s Biennial Work Plan (BWP); ensure that the responsible advisors provide required planning data and information to adequately assess and report on implementation of projects’ expected results, products/services, etc.;
  • Support the preparation of various written outputs, e.g., draft background papers, analyses, sections of reports and studies and other inputs to technical publications. Provide assistance in the preparation of documents for Governing Bodies meetings;
  • Review project proposals and agreements, ensuring that these are aligned with the Organization’s program of work and priorities;
  • Provide knowledge management and communications services to the entity, including management of web site(s), online media presence, presentations, etc., in support of the entity’s program of work;
  • Participate actively in the Program Management Network (PMN) led by PBU; and in the Resources Mobilization Network (RMN) led by ERP;
  • Provide technical support to the EIH Director and technical advisors in the formulation, implementation, monitoring and assessment of public health policies, strategies, plans and programs to respond to the programmatic priorities of the Organization;

Administration\:
  • Provide support for the management and control of all administrative services and operations of the entity. Such services and operations include budgeting, finance, procurement, human resources management, conference management, and office space and equipment arrangements;
  • Assist the EIH Director in the allocation of financial, human, and physical resources. Monitor and analyze financial/non-financial data to assess options for solutions to financial, administrative and human resources issues;
  • Oversee the financial management systems of the entity; prepare budgetary forecasts; establish control and report structures by monitoring commitments and ensuring the processing of obligating documents that adhere to operational plans;
  • Develop reports to highlight and clarify changes in resource utilization plans; recommend alternate plans/funding strategies and discuss potential problems that could arise from programming;
  • Oversee all human resources staffing actions including staff and contingent workers; lead and coordinate the preparation of Human Resources Plans and all processes for recruitment of personnel assigned to the entity;
  • Provide guidance on administrative and financial rules and regulations, practices and procedures, and other administrative processes and services. Ensure compliance with internal controls of the Organization;
  • Represent the entity and liaise with other offices of the Organization regarding administrative matters and provide inputs and recommendations;
  • Serve as the HR Partner and/or Finance and Compensation partner within the entity in corporate information system;
  • Work in close coordination and interaction with the entity’s Administrative Assistants;
  • Perform other related duties, as assigned.

REQUIRED QUALIFICATIONS

Education\:

Essential\: A bachelor’s degree in a health or social science, business administration, management, international relations or related field from a recognized university.

Desirable\: A master’s degree in public health, public administration, management or a related field from a recognized university would be an asset.

In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO, only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link\: http\://www.whed.net/. PAHO will also use the databases of the Council for Higher Education Accreditation http\://www.chea.org and College Navigator, found on the website of the National Centre for Educational Statistics, https\://nces.ed.gov/collegenavigator to support the validation process.


Experience\:

Essential\: Seven years of combined national and international experience in the fields of health planning, project management, monitoring and evaluation, including experience in strategy formulation and strategic resource allocation.

Desirable\: Working in functions related to the health development sector would be an asset.


SKILLS\:
PAHO Competencies\:
  • Overall attitude at work - Maintains integrity and takes a clear ethical approach and stance; demonstrates commitment to the Organization’s mandate and promotes the values of the Organization in daily work and behavior; is accountable for work carried out in line with own role and responsibilities; is respectful towards, and trusted by, colleagues and counterparts.
  • Respecting and promoting individual and cultural differences - Treats all people with dignity and respect. Relates well to people with different cultures, gender, orientations, backgrounds and/or positions; examines own behavior to avoid stereotypical responses; considers issues from the perspective of others and values their diversity.
  • Teamwork - Creates team spirit; promotes collaboration and open communication in the team; proactively supports others; welcomes team responsibilities and drives team results; promotes knowledge sharing in the team. Proactively identifies conflicts and facilitates their resolution in a respectful manner; tactfully resolves conflicts between or with others and takes action to reduce any possible tension; effectively builds a rapport with individuals and teams, establishing good personal and professional relationships, as well as minimizing risk of potential conflict.
  • Communication - Foresees communication needs of audience and targets message accordingly. Facilitates open communication; encourages others to share their views openly and takes time to understand and consider their views. Writes down ideas in a clear, structured, logical and credible way; drafts and supports the development of guidelines, policies and procedures. Shares relevant information openly and ensures that the shared information is understood; considers knowledge sharing as a constructive working method and demonstrates awareness of the Organization.
  • Knowing and Managing Yourself - Remains objective and focused even in a “changing and moving” environment; continues to display positive behavior when facing some constraints; keeps challenges in perspective. Effectively controls own emotions, avoiding displaying them inappropriately; continues to show positive attitude when producing individual results, as well as supporting team’s work; continues to be collaborative with others, even in stressful and challenging circumstances. Sees feedback as a key element in personal and professional development; displays a high level of self-awareness in response to positive and negative feedback, accepts negative feedback positively, moving forward quickly and constructively. Seeks all relevant information for decision making from a wide range of sources; quickly learns new competencies and skills that expand role capability; shows rapid understanding of new and/or complex information relevant to job.
  • Producing Results - Monitors own and others’ work in a systematic and effective way, ensuring required resources and outputs. Aligns projects with Organization’s mission and objectives. Consistently solves own and team’s problems effectively as needed. Challenges self and team to deliver high quality results, in line with Organizational goals. Welcomes challenges to produce new results. Shows awareness of own role and clarifies roles of team members in relation to project’s expected results. Shows awareness of own role and clarifies roles of team members in relation to project’s expected results. Consults counterparts as required and takes responsibility for work of own team. Demonstrates a good understanding of the impact of team’s and own work on external and internal counterparts. Proactively engages in projects and initiatives, accepting demanding goals, in line with Organizational Strategies and Program of Work. Demonstrates accountability for work of team and sets an example, while explicitly articulating lessons learnt for own and team’s benefit.
Technical Expertise\:
  • Practical knowledge of results-based management concepts and tools and their applications; especially related to outcome formulation and indicator development.
  • Theoretical and practical knowledge of international technical cooperation, with emphasis on the negotiation and management of international cooperation programs and projects.
  • Mature judgment, strong technical, analytical and conceptual skills; demonstrated ability to assess, analyze, synthesize and provide recommendations on key technical issues.
  • Ability to integrate managerial and technical inputs into recommendations for decision-making processes; ability to manage multiple issues and tasks in a complex organizational environment.
  • Ability to create and advocate innovative approaches to facilitate and enhance project management capacity, as well as monitoring of these processes.
  • Excellent organizational and analytic skills combined with strong professional oral and writing skills including the development of reports, oral presentations, and technical/persuasive documents for consideration at the highest levels of the Organization.
Languages\:

Very good knowledge of Spanish or English with a working knowledge of the other language. Knowledge of French and/or Portuguese would be an asset.


IT Skills\:

Demonstrated ability to effectively use a computer and utilize software programs such as Microsoft Office Word, Excel, PowerPoint, SharePoint and Outlook. Other IT skills and knowledge of other software programs such as Visio and Project would be an asset. At least two years’ experience working directly with enterprise resource planning (ERP) systems would be an asset.

REMUNERATION
Annual Salary\: (Net of taxes)
US$ 60,233.00 post adjustment

Post Adjustment\: 47.6% of the above figure(s). This percentage is to be considered as indicative since variations may occur each month either upwards or downwards due to currency exchange rate fluctuations or inflation.


ADDITIONAL INFORMATION

This vacancy notice may be used to fill other similar positions at the same grade level.

Only candidates under serious consideration will be contacted.

A written test may be used as a form of screening.

Any appointment/extension of appointment is subject to PAHO Staff Regulations, Staff Rules and e-Manual.

For information on PAHO please visit\: http\://www.paho.org
PAHO/WHO is committed to workforce diversity.

PAHO/WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

PAHO/WHO offers an attractive compensation package including an annual net salary and post adjustment, which reflects the cost of living in a particular duty station and exchange rates (subject to mandatory deductions for pension contributions and health insurance). Other benefits include\: 30 days annual leave, dependency benefits, pension plan and health insurance scheme. Benefits for internationally recruited staff may include home leave, travel and removal expenses on appointment and separation, education grant for dependent children, assignment grant and rental subsidy.

Candidates appointed to an international post with PAHO are subject to mobility and may be assigned to any activity or duty station of the Organization throughout the world.

All applicants are required to complete an on-line profile to be considered for this post.

Candidates will be contacted only if they are under serious consideration. A written test and/or interview will be held for this post. The post description is the official documentation for organization purposes.


This vacancy is now closed.
However, we have found similar vacancies for you: