Requisition ID: req5011
Job Title: Finance Assistant
Sector: Finance
Employment Category: Fixed Term
Employment Type: Full-Time
Open to Expatriates: No
Location: Awassa, Ethiopia
Job Description
The finance Assistant has the overall responsibility of assisting a smooth implementation of day to day accounting transactions and ensuring implementation of donors' rules and regulations and IRC finance policies & procedure.
Major duties and responsibilities:
- Effects all cash payments and collections made outside of the office (travel to field office)
- Prepares check and effect payments after approval from the designated official.
- Responsible to maintain files of financial records, agreements and other documents.
- Records all cash in office, petty cash and bank transactions on excel format using the correct codes and forward to Finance Officer for review.
- Keeping all used and unused finance vouchers in a safe place.
- Keep the petty cash fund in the safe box and replenish timely when reaches its minimum balance as per the IRC policy.
- Prepare cash transfer request and submit for Finance Officer/Manager for review.
- Track the status of personal advances and ensures their timely settlement.
- Assist the Finance Officer/ Manager in preparation of the reports.
- Carries out cash count at the end of every week and at any interval as per the IRC policy.
- Reconcile cash balance per records with the result of cash count.
- Make sure taxes and any other liabilities paid timely.
- Keep filing systems in which documents could be readily available and easily traced.
- Make sure each month financial documents scan are remain in the field office and filed before document send to Addis.
- Give attention to detailed accuracy and neatness in documentation.
- Perform financial duties in line with IRC Program, Personnel & Finance Regulations.
- Make sure that all finance documents are stamped with IRC Ethiopia Paid OR Received stamp we send to Addis.
- Prepare any finance related outgoing letters.
- Replace Finance Officer/Manager in her/his absence and undertake all duties as necessary.
- Do all tasks assigned by the Finance Officer and Finance Manager.
Qualifications
- BA Degree in accounting a minimum One year / Accounting Diploma minimum three years’ experience.
- Ability to communicate well English.
- Operating MS office applications.
- Operating excel, Word and Access is required. Knowledge of Sun Accounting system and/or other accounting software is advantageous.
- Strong organizational and interpersonal skills.
- Positive and professional attitude, able to organize, maintain composure and prioritize work under pressure, able to coordinate multiple tasks and maintain attention to detail.
- Experience working in hardship areas and Ability to work under pressure and stressful situations.
