Associate Project Officer

Vacancy Announcement VA19P053V01 AssociateProjectOfficer

EU-IndiaCooperation and DialogueonMigration and Mobility Iran-EUDialogueon Migration and Refugees

PostingDate: 15 May 2019 th

DeadlineforApplications: 15 June 2019

DutyStation: Brussels,Belgium

Start Date: 1 August2019

Contract Duration: 12 months (withpossibilityofextension)

Type of Post: International OrganisationalOverview:

The International Centre forMigration Policy Development (ICMPD) is an international organisation tasked with promoting innovative, comprehensive and sustainable migration policies. With 17 MemberStatesand over60 projectsactivethroughoutEurope,Africa, AsiaandLatinAmerica,ICMPD isagrowingandever-morerelevantpresenceinitsfield.Theorganisation’sgreatestassetsareits200+ staffmembers,whopersonifyitsvaluesofcommitment,integrity,partnership,respect,andinnovation inactionsand decisions.

Project Overview:

ICMPDis inviting all interested candidates to applyforthe Associate ProjectOfficer forthe EU-India Cooperation and Dialogue on Migration and Mobility and Iran-EU Dialogue on migration and refugees.

The Support to implementation of Iran-EU dialogue Project on migration and refugees action is expected to ensure that Migration and Refugee policy is evidence-driven, contributing to durable solutionsinIran,contributingtoimprovingmigrationgovernanceinthecountryandstrengtheningthe Iran-EUDialogueonMigrationandRefugeeissues.Thiswillbeachievedthroughincreasedknowledge, exchangeofexperiences,developmentoftrainingcapacitiesandacademicexchangeandcooperation, leadingtoagreaterunderstandingofmigrationissuesonbothsides.

The India-EU Cooperation and Dialogue on Migration and Mobility Project aims at operationalizing EU supportforbettermanagementofmobilityandlegalmigrationbetweentheEUand India,as well as to prevent and address the challenges related to irregular migratory flows. It is expected that throughtheimplementationofconcretecooperationinsupportofpoliticalprocessesliketheHLDMM and the CAMM, the project will reinforce the continuity and sustainabilityof migration and mobility cooperationbetweentheEUand India.

ThepositionisforeseentosupportaprojectteamcomposedofaProjectManagerandProject Officerthatcollectivelywillimplementtwoprojectsoutlinedabove.

Pleasenotethatthispositionissubjecttoapprovalandavailabilityofprojectfunds. 1Job Description:

TheAssociateProjectOfficersupportstheimplementationofprojectactivities.S/hecontributesto organisationofprojectactivitiesandadministrationofprojectinputsaccordingtotheapproved projectdocumentation,workplansandbudgets,andinlinewithICMPD´srulesandbusiness processes.

TheAssociateProjectOfficersupportscoordinationofactivitieswithpartners,beneficiariesand otherstakeholdersaswellastheorganisationandmonitoringoftheworkprogressofproject consultantsandcontractors,s/hecollectsinputsandfollowsupondeliverables. TheAssociateProjectOfficercontributestotheformulationofsubstantiveprojectoutputsand contentand to theimplementationofprojectcommunicationsactivities.S/hepreparesinputsto draftsof newinitiativesanddonorandothersubstantivereports.

TheAssociateProjectOfficerworksunderthesupervisionoftheProjectManagerandinclose collaborationwithothermembersoftheprojectandSilkRoutesteam.

Tasks and Responsibilities:

1. ImplementationofProjectActivities:

Contribute to the timely accomplishment of project outputs in the assigned field of work by organising,coordinatingandimplementingprojectactivities;

Support day-to-day planning and the follow-up with partners and stakeholders on implementationofprojectactivities;

Supporttherecruitmentandmobilisationofexperts,goodsandservices,capacitybuildingand grantsschemes,includingpreparationofinputstoTermsofReferencesandspecificationsand followuponrecruitmentandcontractingprocess;

Support coordination of experts, consultants and contractors’ work. Follow up on processes and workdeliverables;

Contribute to preparation of substantive inputs to project events such as speeches and presentations and provide support to the organisation of events, meetings, workshops and otheractivities;

Draft inputstoprojectcorrespondence.

2. ProjectAdministrationandCompliance:

Implement administrative activities and processes in accordance with ICMPD rules and establishedbusinessprocesses;

Support management of expert and procurement contracts. Confirm receipt of servicesand initiatepaymentsaccordingtoagreedpaymentsschedule;

Maintainprojectdocumentationelectronicallyandonphysicalfile;

Support the project manager in the monthly monitoring of project expenditures and key performanceindicators,inaccordancewithdonorrequirements;

Update on a quarterly basis the project website/social media, monitor and collect performanceindicators,andshareregularlyinformProjectManager.

3. ProjectContent:

Supporttheformulationofanalyticalandsubstantiveprojectinputs.Compileinformationand documentationanddraftinputs;

Prepareinputstobriefs,backgroundpapers,presentations,speeches;

Conductdeskresearch,collectandanalyseinformationandpreparedocuments; 2 Editand proof-readdocuments;

Compilematerialsandinputsforcommunicationsactivities;

Supportinthe disseminationofprojectcontentthroughvariouschannels;

Updateprojectcontacts database;

Provideinputstonewprojectproposals,workplansandbudgets.

Key Results:

Project activities in the area of work assigned organised and implemented according to project’sworkplan;

Timelyandqualitativecontributionsmadetoproductionofprojectoutputs; Timelyandqualitativecontributionstoproductionofprojectcontentdeliveredintheassigned areaofwork;

Timely support provided to coordination of project implementation with project partners, beneficiaries,andotherstakeholders

Incumbent Profile:

A minimumof1yearof position-relevantworkexperienceinimplementationofprojectsin thefieldofmigration;

Substantiveknowledgeofmigrationissues;

StrongskillsinMS applications.

ExperiencewithSAPisanasset;

Professionaltraininginprojectcyclemanagementisanasset;

Good analyticalanddraftingskills;

Good organisational skills, experience working with tight deadlines in unfamiliar settings duringmeetings/activitiesoutsideoftheBrusselsMissionofICMPD;

Willingnesstotravel(onshort-notice)tomedium/highriskcountries(overweekends). CorporateQualifications:

Experienceininternationalcontext;

Proficiencyin(verbal/written)English,proficiencyinFarsiorHindiisan asset; Master´s degreerelatedtotheareaof work.

Compensation:

ICMPD offers an attractive compensation package. This position is classifiedat IP1 Grade, with an annualnet-basesalarystarting at EUR 35,484. AdditionalbenefitsincludeparticipationintheICMPD Provident Fund, Health and Accident Insurance, six weeks’ annual leave and, where applicable, dependent’sandmobilityallowances.

Application Procedure:

Interested candidatesare requested to submit theirapplication in English throughthe ICMPDonline

recruitmentsystemathttp://www.icmpd.org/work-for-us/current-vacanciesbymidnight(CET)ofthe closing date specified above. Forthis purpose, candidates will first need to registerwith the ICMPD website.Oncetherelevantdatahasbeenentered,candidateswillbeabletoapplyforvacancies. Pleasenotethatinthecourseoftheonlineapplication,themotivationletterandpersonalCVmustbe uploaded in the EuropeAid format in English. The template is available for download at http://www.icmpd.org/work-for-us/.

Allapplicantsareencouragedtoapplyassoonas possibleafterthevacancyhasbeenpostedandwell before the deadline stated above. Applications received afterthe published deadline, and offline applicationssubmittedviaemail,faxorpost,willnotbeconsidered.

3Due to the high volume of applications, only short-listed candidateswill be contacted and applicants are expectedtobeavailableforapersonal/telephoneinterview.

In theeventofatechnicalissuewithyourapplication,pleaseemailrecruitment@icmpd.org. GeneralInformation:

ICMPDretainsthediscretiontore-advertisethevacancyorto canceltherecruitment. Thispositionmayentailfrequenttraveltohighriskareasat shortnoticefor theexecutionofthe tasksand duties,whichmaywarrantadherencetosecurityprotocols,and/orhealthprocedures. 4