Finance Assistant-Area Office Jerusalem- Finance-For Roster Purposes-INTERNAL Ad.

Vacancy Announcement

Finance Assistant, Grade 10

For Roster Purposes

Open for INTERNAL candidates Only

Deadline for Applications

30 May 2019

Contract Status & •Duration

Fixed-Term Appointment for 3 years including 1 year probation period, with the possibility of further extension, subject to the availability of funds, satisfactory performance and continuing need.

Vacancy Announcement Number

VN/WB/048/2019/I

Duty Station & Department

Area Office Jerusalem- Finance

UNRWA is committed to achieving gender parity at all levels of staffing under the current UN-wide gender agenda and strongly encourages applications from qualified women.

UNRWA welcomes applications from qualified candidates with disabilities.

UNRWA, the largest United Nations operation in the Middle East with over 30,000 staff working across five areas of operation, is looking for highly committed professionals wishing to make a change.

UNRWA's human development goals

UNRWA is funded almost entirely by voluntary contributions from UN member states, regional bodies, business foundations and individual contributions. UNRWA has identified four human development goals as the focus of the Agency's operations in committing to fostering human development of Palestine refugees by helping them to: lead long and healthy lives, acquire knowledge and skills, achieve decent standards of living and enjoy human rights to the fullest possible extent.

How can you make a difference? 

You will be joining a team of around 5,000 staff in the West Bank Field Office working to foster the human development of some 800,000 registered Palestine refugees.••

The incumbent of this post is responsible to the Claims Examination Officer (CEO) in Fields and the Accounting Control Officer or Budget Officer.

The main responsibilities include:

In accordance with established Agency policy and procedures, the• incumbent:

For CLAIMS:

•         Examines claims and other supporting documents; verifies their authenticity and accuracy based on the applicable financial rules and regulations;• prepares accounting vouchers in Accounts Payable or General Ledger Module in the FMS after verifying the existence of budget allotments, hard commitments, and/or account balances as applicable;

•         Checks, classifies payroll transactions including Home-Office-Home (HOH) deductions and private telephone calls deductions and prepares them in Excel format to be entered into the Payroll Module;

•         Prepares cash and bank payment vouchers in respect of each and every claim after scrutiny and checking; performs necessary diligence work based on the supporting documents provided and in compliance with payment terms as stipulated in purchase orders, service contracts, construction contracts and special service agreements;

•         Maintains the records of all agreements between the Agency and external entities and separated staff members ensuring that all payments are properly made under these agreements;

•         Calculates, checks, reconciles and analysis related financial data;

•         Prepares prepayments, debit notes and adjustment vouchers in accounts payable module in respect of internal and external vendors;

•         Assists the supervisor in processing temporary assistants and casual laborers payroll.

•         Assists the supervisor in reconciling payroll codes and processes necessary Journal Vouchers in the General Ledger Module.

•         Drafts correspondence related to his/her functions.

•         Performs such other duties as may be assigned;

For ACCOUNTS/ BUDGET:

•         Certifies the availability of funds and raises the necessary Hard Commitments (HCs) and Soft Commitments (SCs) in the Budget module;

•         Compiles and analyzes budget statistics and other related financial information as required;

•         Prepares and maintains records of VAT claims to local authorities and submits monthly reports thereof using Financial Management System (FMS)/ Procurement Inventory Management System (PIMS) procedures; follows-up on VAT refund and raises necessary actions to clear pending claims against governments;

•         Updates the fixed Assets Module records of UNRWA's assets and processes necessary actions in general ledger to account for newly acquired, transferred and surveyed equipment;

•         Edits supply documentation including List of Requirements (LORs), List of Requirement Consolidated (LRC) and Purchase Orders (POs) and raises necessary obligations in the PIMS;

•         Enters, verifies and retrieves budgetary data in the Budget module and supports Administrative Officers in how to add Budget Estimate Sheets (BESs) into Budget module and to provide them with necessary support;

•         Prepares the monthly bank reconciliation report; performs cash counts in all locations and takes necessary corrective action as required.

•         Enters, verifies and retrieves accounting data in the new finance system.

•         Maintains the field accounting vouchers and acts as custodian and ensures that all vouchers are filed serially.

•         Drafts correspondence related to his/her functions.

•         Performs such other duties as may be assigned.

Conditions of service

•

Monthly basic salary JD 673.5. Other benefits include monthly Provident Fund contribution (15% of basic salary paid by the Agency), compulsory medical insurance, 30 days of annual leave, and dependency allowance (if applicable).

To qualify for this position, you will need:

Education

Two years diploma in accountancy, finance and Business Administration.

Preference will be given to BA holders in accountancy, finance and Business Administration.

Work

experience

At least five years' experience in accounting, bookkeeping and financial matters.

Language(s)

Good command of spoken and written English and Arabic.

You will also need to demonstrate the following competencies:

•         Ability to use computers and work on various Microsoft Applications such as Excel & Word.

•         Ability to take initiative and maintain cordial relationships with all concerned.

•         Ability to cope with multiple tasks effectively.

•         Excellent communication skills.

Desirable Qualification

•         Association of Accounting Technician (AAT) proficiency at foundation level or any other professional qualification.

•         Working experience with UNRWA Finance Management System (FMS) or other computerized finance systems.

•

Equivalency:

Candidates with an equivalent combination of relevant academic qualifications, professional training and progressive work experience may also be considered.

For guidance on how to prepare for competency-based interviews:

••••••••••• https://careers.un.org/lbw/home.aspx?viewtype=AYI

How to apply

To start the application process, applicants are required to register at http://jobs.unrwa.org by creating a personal profile and completing UNRWA Personal History Form. Only applications received through http://jobs.unrwa.org will be considered. Due to the large number of applications received for UNRWA vacancies, only applicants short-listed for interview will be contacted. Please ensure that the e-mail address and mobile phone number that you will indicate in your Personal History Profile are accurate, candidates shortlisted for test or interview can be contacted by e-mail or phone.

It is the responsibility of the candidate to provide correct, accurate and up to date information in his/her application form. Any incorrect or misleading data may lead to disqualify the candidate.

The United Nations does not charge fees at any stage of the recruitment process. The United Nations does not concern itself with information related to bank accounts.

•

General information

This vacancy notice is open to internal candidates only. As an Area post, preference will be given to local candidates already based in the duty station of the post.

UNRWA is a United Nations organization whose staff are expected to uphold the highest standards of integrity, neutrality and impartiality. This includes respect for and commitment to human rights, diversity, and non-violent means of dealing with all kinds of conflict. UNRWA staff are expected to uphold these values at all times, both at work and outside. Only persons who fully and unconditionally commit to these values should consider applying for UNRWA jobs. UNRWA is a non-smoking work environment.

The Agency reserves the right not to make an appointment, to make an appointment at a lower grade, or to make an appointment with a modified job description.

On appointment, all individuals will be asked to sign a self-attestation, confirming that they have not committed, been convicted of, or prosecuted for, any criminal offence and that they have not been involved, by act or omission, in the commission of any violation of international human rights law or international humanitarian law.

Date of issue: 14 May 2019