Global Reporting Coordinator (OSH)

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

BACKGROUND AND PURPOSE OF THE ASSIGNMENT:

WFP has the opportunity and the obligation to leverage data and technology to better ensure the environments where team members live, and work are adhering to Occupational Safety and Health standards. In March 2015 the High-Level Committee on Management (HLCM) approved the Occupational Safety and Health (OSH) Framework – United Nations Common System. This Framework gives effect to the request of the HLCM for developing OSH Policy in the UN System while describing common principles for an Occupational Safety and Health (OSH) management system and facilitating the adoption of an OSH system across the UN Organizations.

WFP is committed to developing and implementing a Global OSH Risk Management System with the main objectives of:

• reducing the incidence of work-related injuries and ill-health and to limit their severity and impact;
• improving the physical and mental well-being of staff members;
• establishing defined workplace safety and health rights, responsibilities and duties;
• establishing and updating, when necessary, occupational safety and health standards and guidance;
• providing an accurate representation of workplace incidents, injuries and illnesses;
• integrating safety, health and well-being considerations into organizational processes and decision-making;
• ensuring that staff receive training and support related to workplace safety, health and well-being.

The OSH Global Reporting Coordinator will have a key role during the OSH MS Development and Implementation Phases regarding global reporting system to be implemented at WFP worldwide.

This position, based in Rome, Italy, will report directly to the OSH Programme Manager and will be responsible for the following:

ACCOUNTABILITIES/RESPONSIBILITIES:

• Act as nexus between WFP OSH branch and the Global Solution implementation team (third-party/ provider), assuring WFP OSH requirements are covered by the new system and the implementation schedule is followed up
• Provide trainings and technical assistance (when possible) to Global Solution’s users worldwide
• Ensure that incidents/accident reports are correctly uploaded into the system
• Monitor and collaborate with HQ and Field staff during the reporting process, providing necessary assistance to reduce deviations and delays in reporting process
• Manage OSH alerts, “lessons learned” database, risk register, incident/accident database, assessments, audits and inspections programmes, and CA/PA/OI database (Corrective Actions/Preventive Actions/Opportunities for Improvements), ensuring these databases are up-to-date
• CA/PA/OI Action Plan follow-up, registering deviations and implementing corrective measures when possible
• Develop and maintain up-to-date OSH incidents/accidents indicators and KPI’s – OSH dashboard
• Develop and keep up-to-date OSH database, records and archiving of WFP OSH related documents, register, information and data
• Implementing OSH website mobile app and train user worldwide
• Liaise closely with all OSH Focal Points in order to gather and collate accurate data about OSH activities and incidents
• Consolidate and analyse data on programme implementation and indicators (e.g. health, safety, reporting incidents accurately) in order to facilitate the preparation of periodic reports, i.e. Sitreps, activity-specific reports, as required
• Prepare information as required for engaged stakeholders
• Draft and/or check reports
• Other, as required

This position will require to travel to the field and offices to conduct safety visits, surveys, assessments to field locations to assist in trainings and help staff with regard of Global Reporting Solution.

DELIVERABLES AT THE END OF THE CONTRACT:

• Full implementation of an OSH Global Reporting Solution within all WFP project locations
• Identified focal points and relevant stakeholders fully trained in incident/accident reporting
• Fully functional OSH database in place 

QUALIFICATIONS & EXPERIENCE REQUIRED:

Female applicants and qualified applicants from developing countries are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.