Business Support Assistant G5

Why work at WFP

SAVING & CHANGING LIVES ❤
Make a difference, the world will notice.
We are driven by our mission to fight world hunger and feed people’s dreams of a brighter future.

GLOBAL COMMUNITY 🌍
Build bridges that unite people across the world.
Being part of a global, diverse and multicultural community like WFP, will continuously expose you to new ideas and perspectives.
How we deliver our mission in a deep respect for personal and cultural differences and close collaboration between every member of our global team, will certainly enrich your experience and knowledge on so many levels. 

UNLIMITED POSSIBILITIES 💡
Unlock possibilities you never thought you'd find.
WFP goes anywhere it is needed and does whatever it takes to get the job done.

LIFE-CHANGING EXPERIENCE ⭐
Reach beyond yourself and discover your true potential.
WFP offers the kind of life-changing experiences you’re unlikely to find in many other organizations.

Join us to make a difference
Watch this video to know more about us!!
Link: https://www.youtube.com/watch?v=3mzGbaRAhz8&feature=youtu.be

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

In emergencies, WFP gets food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters. After an emergency, WFP uses food to help communities rebuild their shattered lives. On average, WFP reaches more than 80 million people with food assistance in 75 countries each year. The organization has a global footprint, deep field presence and local knowledge and relationships necessary to provide access to nutritious food and contribute to the lasting solutions, especially in many of the world’s most remote and fragile areas.

JOB PURPOSE

At WFP Regional Bureau in Cairo, we provide strategic and technical guidance to WFP operations in 17 countries: Algeria, Armenia, Egypt, Iran, Iraq, Jordan, Kyrgyzstan, Lebanon, Libya, Morocco, Palestine, Syria, Sudan, Tajikistan, Tunisia, Turkey, and Yemen.

We are looking for an enthusiastic Business Support Assistants who can respond independently to queries and problems with only general guidance. The ideal candidate is able to use judgment in dealing with unforeseen problems on a daily basis. The successful candidate should have experience and knowledge in providing the highest standards of services to his/her customers at different levels in the organization. He/She will provide coordination and administrative services to support efficient and effective services for the respective Unit.

KEY ACCOUNTABILITIES (not all-inclusive)

1. Collate information for inclusion in reports, documents and correspondence, to support the effective work of other staff.

2. Respond to standard queries and provide timely and accurate guidance.

3. Process and manage routine administrative and financial tasks in various functional areas, to contribute to the effective and timely management of resources

4. Manage and maintain records and databases, to ensure information is organized and readily available for staff.

5. Maintain relationships with a range of individuals through the provision of business support to assist in information sharing and service delivery to staff.

6. Proof-read reports, documentation, correspondence, etc., making changes in line with established guidelines where appropriate.

7. Contribute to the improvement of business procedures and processes.

8. Collect and perform basic analysis of data to contribute to quality business information management.

STANDARD MINIMUM QUALIFICATIONS

Education:

Completion of a first university degree in Management, Economics or any other relevant field.

Experience:

Five or more years of progressively responsible work experience in general administrative work.

Knowledge & Skills:

• Knowledge of specialized common business practices and methods gained through relevant technical training and experience.
• Ability to develop and maintain relationships with a range of individuals in order to provide a high-quality support service.
• Ability to carry out basic data analysis and independently rectify problems requiring attention.
• Ability to monitor and record financial transactions.
• Good communication skills required to give and receive information and work with a variety of individuals.
• Ability to maintain confidentiality.

Language:

Fluency (Level C) in English and Arabic is required.
 

OTHER JOB REQUIREMENTS:

In total 5 positions under different functions [Regional Director Management team, Programme Strategy & Performance, and Enabling Services] will be filled through this recruitment. Specific duties will be discussed and further defined upon appointment in line with standard requirements as outlined above.

TERMS AND CONDITIONS

Job Title: Business Support Assistant 
Type & Level of Contract: Fixed Term - GS-5
Duration: One (1) year renewable 
Unit/Division: multiple units 
Duty Station(City, Country): Regional Bureau in Cairo (RBC), Egypt

DEADLINE FOR APPLICATIONS

Interested candidates are invited to submit their application no later than Sunday 9 June 2019.

.

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

.

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.