Logistics Associate

Peace and Security Cluster

The UNOPS Peace and Security Cluster (PSC) is a principal service provider in the field of mine action with the United Nations Mine Action Service (UNMAS), UNDP, UNICEF, Governments of mine-affected countries and other mine action partners. The Head of Cluster is responsible to administer, provide support and oversight of the day-to-day management of the Project Field offices, both according to the client requirements and in line with UNOPS rules and regulations. It is headed by the Head of Cluster who has the overall authority and accountability for the performance of the Peace and Security Cluster on behalf of its clients.

United Nations Mine Action Service (UNMAS) DRC

The Democratic Republic of Congo (DRC) has suffered nearly two decades of turmoil, particularly in the eastern provinces. The use of landmines was a feature during the conflict and Explosive Remnants of War from the fighting remain a hazard.

UNMAS established its presence in the DRC in 2002 to provide support to the Peacekeeping Mission (MONUSCO) and to conduct humanitarian mine action. It continues to work with all actors involved in mine action and weapons and ammunition management and safety issues.

* CANDIDATES WITH NO UN OR UNOPS EXPERIENCE ARE STRONGLY ENCOURAGED TO APPLY!

Under the supervision of the Logistics Officer/Support Services Officer, your duties and responsibilities will be to:

Efficient Logistics Support:

• Work in close collaboration with support services staff, administration staff, and other programme staff, as well as with staff of other UN agencies and implemented partners, to exchange information and ensure consistent service delivery.
• Support in the monitoring of all UNMAS DRC Programme logistics requirements between Goma HQ and regional offices including coordinating and gathering information of incoming shipment, distribution and transfer of equipment to other locations, in accordance with UNOPS policies and procedures.
• Provide assistance to assess and organize logistics section in terms of transport requirements, receipt, handling, storage and distribution of equipment and establishes proper warehousing and recording systems including assets.
• Work in collaboration with programme and operations team to provide logistics support  to the Programme.
• Upon request from internal clients, issue equipment and supplies. 
• Ensure proper documentation for approvals and receipt of goods/equipment are maintained.
• Work, collaborate, and assist to report to the asset section for the global inventory of the Programme.
• Provide logistics support to ongoing air and land operations in the field;
• Implement a Proof of delivery (POD) for the shipment to the fields. 
• Assist to record and file all shipment and shipping documents and contribute in weekly reports on equipment and materials received.

Coordination of Custom Clearance:

• Liaise with Procurement Section and Entebbe Logistics Support Base for the timely reception of International Shipping documents.
• Prepare the reception of international shipments, and liaise with MONUSCO Movcon Section for tax exemptions, customs clearances, and the timely delivery of consignment to the beneficiaries in DRC.
• Follow up customs clearance documents and approvals with MONUSCO Movcon and Freight Forwarders.
• Ensure all consignment is released upon arrival in country.
• Assist in the transport of goods from the customs point to the UNMAS warehouse or the regions.
• Assist in preparation of exemption requests for subcontractors and personal effects for UNMAS Staff.
• Serve as the focal point for assembling, tagging, labeling, and arrangement for the shipment of goods and materials and prepare relevant report.
• Provide support in registration, insurance, and tags to assets  upon arrival in DRC.
• Handle incoming shipments, unpack boxes, and ensure the Receive and Inspection Report (RIR) is done upon arrival.

 Assets Management:

• Assist in the maintenance of the logistical filing system to include all equipment information, maintenance schedules, and logs documentation,
• Ensure that inventories of assets, equipment, and consumables are recorded, monitored and updated.
• Provide support to the assets and expendable verification exercises in HQ Goma, as well as in the regions.
• Provide accurate UNMAS and UNOPS reports within deadlines.
• Report on cargoes ensuring they are prepared and accurate and detailed packing list is attached before shipment.
• Assist in the inspection of all goods and materials upon receipt.
• Maintain an effective electronic filing system for all assets related actions such as; RIR, Reports and supporting documents, ROU, Disposal approved documents and Proofs, Assets inventory documentation etc;
• Perform other duties as assigned.

* CANDIDATES WITH NO UN OR UNOPS EXPERIENCE ARE STRONGLY ENCOURAGED TO APPLY!

• A First level university degree (Bachelor’s Degree or equivalent) in Logistics,  Management, Supply Chain Management or other related field with a minimum of 2 years of relevant work experience; OR
• Secondary School (high school or equivalent)  with a minimum of 6 years of relevant experience.

Experience

• Relevant experience is defined as experience in logistics, custom clearance, warehouse management, inventory management, or another related field.

Language

• Fluency in French (write, speak, and read) is required.
• Intermediate proficiency in English (speak, write, and read) is required.

• Qualified female candidates are strongly encouraged to apply.
• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.  Recruitment/internship in UNOPS is contingent on the results of such checks.

We value our people and recognize the importance of balancing professional and personal demands. UNOPS has a progressive policy on work-life harmonization and offers flexible working options. This applies to UNOPS personnel on all contract types across the globe.

UNOPS mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.
Within these three core areas of expertise, UNOPS provides its partners with advisory, implementation and transactional services, with projects ranging from building schools and hospitals, to procuring goods and services and training local personnel. UNOPS works closely with governments and communities to ensure increased economic, social and environmental sustainability for the projects we support, with a focus on developing national capacity.

Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices in development, humanitarian and peacebuilding contexts, always satisfying or surpassing partner expectations.

With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it. A flexible structure and global reach means we can quickly respond to our partners' needs, while offering the benefits of economies of scale.