Data Management Associate - G6 - Temporary Appointment

This position is advertised position is opened to internal and external applicants. Data Management Associate

ORGANIZATIONAL CONTEXT

Seven years into the Syria crisis, Lebanon remains the country hosting the largest number of refugees per capita, with over one million Syrian refugees, and around 20,000 refugees of Iraqi, Sudanese, Ethiopian and other origins, in addition to the Palestine refugees under UNRWA¿s mandate.  There are no formal camps for Syrian refugees in the country, and refugees are living in hundreds of communities and locations across the country.

The refugee response is led by the Government and local actors, supported by the international community. As the designated lead agency in the refugee response, UNHCR has established a sector-based structure in Beirut and in the field. The structure brings together over 100 UN agencies, national and international NGO partners in identifying and agreeing on the strategic priorities to address the needs of Syrian refugees and other affected populations. The Lebanon national response falls under the Regional Refugee and Resilience Plan (3RP), whereby UNHCR guides the refugee response and UNDP facilitates the resilience and stabilization component.

The UNHCR operational response in Lebanon is one of the largest for the organization. Media attention and the frequency of influential high-profile visitors is high. Aside from the country office in the capital city of Beirut, UNHCR has offices in Mt Lebanon, Qobayat, Tripoli, Tyre and Zahle.

The position is supervised by a professional staff member who provides the incumbent with general guidance and workplans. The incumbent works quite independently with an oversight from the supervisor. The position may directly supervise some support staff.

Contracts are mainly with the colleagues in the same duty station to exchange information and to discuss the work plans. External contacts are with the national and local authorities for gathering and exchange of data.

FUNCTIONAL STATEMENT

Accountability

- The Office has reliable and up-to-date data on persons of concern.
- Standard and ad-hoc reports are produced. Trends and patterns of data are analysed and interpreted.

Responsibility

- Manage the use, maintenance and technical support of databases used in the operation, including planning and overseeing data collection, input and verifications; production of standard and ad hoc reports.
- Generate statistical reports based on the standard reporting formats and ad-hoc reports, charts and tables as required by the management.
- Provide training, as necessary, to UNHCR staff as well as staff-members of implementing partners in relevant aspects of data management.
- May be required to coordinate with the GIS officer to ensure that data collection is compatible with GIS.
- Archive and backup database systems; ensure security of databases; perform database administrator functions.
- Assist in development of new applications/Databases needed by the UNHCR Offices/Units in area of responsibilities in order to perform their tasks smoothly.
- Ensure that the clients' databases are up-to-date by identifying and keeping what is relevant and accurate in an accessible manner.
-May be required to support return activities including reconciliation of return lists, update of return database, verification of return information and coordination with field offices on return related issues. Prepare statistical and ad-hoc reports to ensure accurate information on returns is available and shared with relevant offices.
- May be required to work on assistance related activities in close coordination with the Basic Assistance Unit and Protection Unit.
- Perform other duties as required.

Authority

- Develop forms and tools for data collection and analysis.
- Have access to relevant data and records.

ESSENTIAL MINIMUM QUALIFICATIONS AND PROFESSIONAL EXPERIENCE REQUIRED

- Completion of Secondary Education with certificate/training in Information Technology & Database Management.
- Minimum 6 years of previous relevant experience.
- Excellent knowledge of computer software and database applications.
- Fluency in English and working knowledge of another relevant UN language or local language.

(In offices where the working language is not English, excellent knowledge of  UN working language of duty station and working knowledge of English.)

DESIRABLE QUALIFICATIONS & COMPETENCIES

- Training Skills.
- Knowledge of UNHCR programmes and activities.
- Technical GIS knowledge. Please also note that English is essential for this Job Opening. Only short-listed candidates will be contacted. UNHCR does not charge a fee at any stage of the recruitment process (application, interview, processing, training, etc.). UNHCR strongly encourages applications from qualified female applicants, as well as form individuals with special needs. Shortlisted candidates may be required to sit for written test and/or oral interview.

UNHCR seeks to ensure that male and female employees are given equal career opportunities. UNHCR is committed to achieving workforce diversity in terms of gender, nationality and culture. All applications will be treated with the strictest confidentiality. Interested qualified internal and external candidates meeting the requirements of the Job Descriptions posted online can apply no later than 26 May 2019 Midnight Geneva Time.