Administrative Officer

OBJECTIVES OF THE PROGRAMME

To ensure that effective management of GAVI funds as per applicable WHO rules and procedures.

DESCRIPTION OF DUTIES

Under the overall guidance of the WHO Country Representative and direct supervision of the Operations officer, cluster lead, zones the incumbent supports efficient and effective management of the GAVI funds. Specifically the incumbent will\:--> Provide operational support in the areas of Budget/planning, transport planning, assets management, office maintenance as well as the day to day running of the primary State of assignment and coordinate other States within the zone;--> Edit correspondence as well as other documentation prepared for WHO Country Representative's signature, ensuring compliance with rules, regulations and procedures and initiate responses, as appropriate;--> Facilitate other field based payments in support of Measles Rubella Initiative (MRI) and other activities and rendering accurate and timely reports; --> Support in the preparation of briefing documents/materials, papers and reports for use on official trips or special meetings;--> Create and update on monthly basis the master list of key MRI activities that will include the events of partners that required WHO attention/participation and share it with the Cluster lead and the technical and administrative officers;--> Attend meetings with the team, whenever necessary, prepare minutes and ensure timely and efficient follow up on implementation of ensuing actions;--> Perform quality check of GSM transactions reassigned or on request for WR approval;--> Perform any other duties as requested.

REQUIRED QUALIFICATIONS

Education

Essential\: University degree in Accounting, Management Sciences, Business Administration or Finance. For WHO staff only, equivalent professional training or self-study/work experience.
Desirable\: A postgraduate degree in business administration or professional training.

Experience

Essential\: At least2 years of proven experience in the area of administration, finance and accounting.
Desirable\: Experience in WHO

Skills

Sound knowledge of office management and administration, administrative skills, basic accounting. Specialized knowledge of WHO administrative and financial rules, procedures and practices. Ability to communicate clearly, both verbally and in writing an asset

WHO Competencies

Teamwork
Respecting and promoting individual and cultural differences
Communication

Use of Language Skills

Essential\: Expert knowledge of English.
Desirable\: Beginners knowledge of French.

REMUNERATION

Remuneration comprises an annual base salary starting at UGX 107,402,000 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link\: http\://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• Staff members in other duty stations are encouraged to apply.

• For information on WHO's operations please visit\: http\://www.who.int.

• WHO is committed to workforce diversity.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• This is a National Professional Officer position. Therefore, only applications from nationals of the country where the duty station is located will be accepted. Applicants who are not nationals of this country will not be considered.