FINANCE AND ADMINISTRATIVE OFFICER

Phnom Penh

Organization: UNESCO - United Nations Educational, Scientific and Cultural Organization
Location: Phnom Penh
Grade: Mid level - P-3, International Professional - Internationally recruited position
Occupational Groups:
- Operations and Administrations
- Banking and Finance
- Administration - Administration
Closing Date: Closed

Under the overall guidance of the Chief Financial Officer/Bureau of Financial Management and direct supervision of the Head of the UNESCO National Office in Phnom Penh, Cambodia, the incumbent provides a range of administrative management support activities to the UNESCO National Office in Phnom Penh, Cambodia.

On matters of financial internal control in their capacity as certifying officer, the incumbent will have a functional reporting line to the CFO. He/She will receive policy guidance/ instructions from relevant sectors within UNESCO on the areas of Financial Management, Human Resources Management, Security and Office Administration. He/She will be assisted in the discharge of his/her duties by the Bureau for Financial Management. In the Field Office, He/She advises and supports the Head of Office or the designate on administration, budget, financial, human resources management, premises-related and security matters within the Office.

The incumbent will, in particular\:

General, Finance and Budget Accountabilities\:

Advise and support the Head of the UNESCO Office or the designate on administration, budget preparation, financial, human resources, premises-related and security matters within the Office and its Antennas as applicable.
Ensure compliance with UNESCO policies, rules, regulations and procedures in terms of financial and human resources, as well as with provisions of Host Country Agreement.
Represent the Office in the Organizational Management Team (OMT) set by the UN Country Team (UNCT) to advise on administration, budget, financial, human resources (HR), premises-related and security matters.
Monitor execution of Regular Budget and extra-budgetary resources and ensure appropriate budgetary control.
Ensure that managers within the Office, and its Antennas as applicable, are aware of budgetary principles, methodologies, rules and procedures and facilitate their training when required.
Liaise with BFM on all budgetary issues relating to harmonization and alignment within the UN system, seeking clearance on those, which may affect UNESCO’s current rules and procedures.
Liaise with the Office’s host country authorities (and national authorities of the Office Antennas as appropriate) on logistical matters and contributions to operations as per Host Country Agreement.
Assist the Head of Office or designate in ensuring compliance with prevailing UN Common security policies, procedures and standards.
Assist and advise the Head of Office or the designate in the negotiation of lease agreements as applicable.
Ensure the Office’s financial resources and expenditures are fully and properly accounted for and that internal control systems are adequate and functioning.
Act as Certifying Officer ensuring that financial transactions are in compliance with regulations, rules, policies and procedures.

Human Resources Accountabilities\:

Advise the Head of Office or the designate on staff related matters.
Provide explanations to staff on their rights and duties, related administrative steps and procedures, and assist them in matters involving personnel management problems.
Administer day-to-day HR issues within the Office and ensure appropriate and timely follow-up with the relevant Programme Sectors, BFM and with HRM.
Liaise with HRM on all issues relating to local UN harmonization and alignment of human resources management, seeking clearance on those, which may affect UNESCO’s current rules and procedures.

Safety and Security Accountabilities\:

Act as the Office’s Focal Point for the safety and security of the UNESCO personnel and consultants and the UNESCO premises in the Office’s host country.
Collaborate with the Designated Official for Security and with the UNDSS Chief Security Advisor on all security-related issues.

Education

Advanced university degree (Master’s or equivalent) in the field of Finance, Business Administration, Accounting, or related discipline.

Work Experience

Minimum 4 years of relevant professional experience in administration, finance, accounting or related areas.
Relevant experience acquired at the international level.
Experience in supervising staff.

Skills and competencies

Ability to identify issues/risks and opportunities and propose mitigations measures.
Ability to provide guidance in the financial, human resources and administrative management.
Knowledge and understanding of institutional UNESCO mandates in the region.
Ability to coordinate and monitor own work plan and those under his/her supervision.
Ability to solve routine and non-routine issues in the field of Human Resources, finance and budget.
Ability to provide quality and timely support and services.
Ability to work in a multicultural environment and to establish good working relationships with external and internal partners.
Ability to take initiative and seek innovative ways to improve results.
Good IT skills and knowledge of ERP and financial, human resources or administrative management tools.