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Human Resources Assistant, Recruiting and Contracting- SC5 Level

Amman

  • Organization: WFP - World Food Programme
  • Location: Amman
  • Grade: Administrative support - Administrative Services and Support - Generally no need for Higher Education
  • Occupational Groups:
    • Human Resources
    • Administrative support
    • Logistics
    • Procurement
  • Closing Date: Closed

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WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

ABOUT WFP

Assisting 91.4 million people in around 83 countries each year, the World Food Programme (WFP) is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies and working with communities to improve nutrition and build resilience.

For more on WFP and what we do, please watch this video

JOB PURPOSE

This role will be based in Amman but supporting our operations in Yemen.  In 2019, WFP is scaling up its Yemen operations aiming to provide 12 million people with monthly food assistance through direct food distributions or vouchers; nutritional support to nearly 3 million pregnant and nursing women and children under 5; and gradually increase its cash assistance to 1 million people.

We are looking for two individuals to perform a range of HR tasks.  One will be focused on Recruiting/Talent Acquisition and one on Contracting.  

KEY ACCOUNTABILITIES (not all-inclusive)

1. Provide assistance on general HR queries and follow up actions, to ensure consistent and high quality HR services are delivered to clients.
2. Provide guidance and on-the-job training to other staff, to support their development and increased knowledge of HR systems and procedures required to perform their duties.
3. Liaise with other internal units/offices on HR related matters, i.e. payroll, contracts, etc. and provide necessary information in order to enable timely HR services. 
4. Extract and compile HR data on staff recruitment and selection, contractual conditions, entitlements, performance and training requirements, to support analysis and reporting needs.
5. Provide administrative support in various HR activities in the areas of work allocated by the professional officer including on boarding of new staff members in compliance with relevant processes and procedures.
6. Maintain confidential personnel records, HR databases and archives, to ensure data and files are accurately stored and updated in compliance with the established standards.
7. Draft various HR documentation required for the specific area of work (e.g. employment contracts, transfer letters, training-related documents, etc.) ensuring accuracy and meeting established deadlines.
8. Use HR management systems for entering and updating a variety of HR data including assistance in monitoring various deadlines (e.g. contract expiration, PACE, etc), ensuring compliance with the established deadlines and accuracy of HR data.
9. Support staff deployment and related administrative actions including preparation of basic reports, to facilitate efficient HR service enabling WFP to respond quickly to a crisis.

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of a bachelor's degree

Experience: Five or more years of progressively responsible work experience in Human Resources.  Focus on Recruiting/Talent Acquisition or Contracting highly desirable

Language: Fluency in both English and Arabic.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

  • Conducted specific HR Services activities such as payroll administration, contracting, or aspects of recruitment and interviews administration
  • Managed and implemented HR policy and procedures
  • Provided ad-hoc guidance to less experienced staff members
  • Provided briefing to new recruits as part of the onboarding process

KNOWLEDGE AND SKILLS

  • Proficient in the use of office equipment and computer software packages, such as Microsoft Word.  
  • Knowledge of work routines and methods in order to complete processes under minimal supervision.  
  • Uses tact and courtesy to give and receive information to a wide range of individuals.  
  • Ability to identify data discrepancies and rectify problems requiring attention. 
  • Ability to offer guidance or basic on-the-job training to more junior staff.

TERMS AND CONDITIONS

  • WFP is an equal opportunity employer.
  • WFP does not charge a fee at any stage of the recruitment process.
  • WFP will review your skills and experience and may consider you for various roles at the appropriate level.
  • The applicant should either be a Jordanian national or have a valid Yemeni Residence/work permit at the time of application.
  • Only candidates who are short-listed will be contacted
  • Applications must be submitted online in English language only

DEADLINE FOR APPLICATIONS

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Female applicants are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

This vacancy is now closed.
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