If you are a committed, creative professional and are passionate about making a lasting difference for children, the world's leading children's rights organization would like to hear from you. For 70 years, UNICEF has been working on the ground in 190 countries and territories to promote children's survival, protection and development. The world's largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments.

II. Organizational Context and Purpose for the job:

The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in programs, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children's rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life — in its social, political, economic, civic and cultural dimensions — her or his rights are violated. There is growing evidence that investing in the health, education and protection of a society's most disadvantaged citizens — addressing inequity — not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nation.

Job organizational context:

This position is located in the Supply Unit of Lebanon Country Office that handles a significant volume of procurement and distribution of programme supplies and services. The Supply and Logistics Assistant reports to the Supply and Logistics Manager.

Purpose for the job:

This position provides administrative support to the maintenance and monitoring of supply and logistics relevant information and data. It hence supports the capacity and streamlining of supply and logistics related processes.

III. Key function, accountabilities and related duties/tasks:

Summary of key functions/accountabilities:

1. Reviews incoming demand/sales orders for completeness and appropriateness of specifications/Terms of Reference.
2. Drafts tender documents (Requests for Quotations, Invitations to Bid, Requests for Proposals), and assists in the implementation of the tender process.
3. Maintains and updates supplier database.
4. Supports sourcing of relevant suppliers of goods and services, ensures completeness of suppliers' profiles documentation and communicates with suppliers with regards to adherence to timelines during tendering process, etc.
5. Arranges and attends site visits to suppliers to confirm their compliance with UNICEF rules and regulations.
6. Supports evaluations of offers through e.g. preparation of tabulation sheets.
7. Maintains and files appropriate documentation of processes.
8. Participates in regular warehouse physical inventory counts and prepares inventory reports.
9. Develops or adjusts existing contract and LTA monitoring tools by utilizing VISION created reports.
10. Monitor contract and LTA status and provides analysis for proposed follow up actions.
11. Receives and distributes invoices to relevant programs, monitors invoicing process related to supply function and monitors invoice process with the goal of adherence by all parties.
12. Provides through monitoring and analysis of relevant VISION report support to the monthly clearing of Goods in Transit account.
13. Assists in the development of workflows to be integrated in supply and logistics related SOPs.
14. Support the further development of the UNICEF LCO website through identification of most relevant functionality as well as information to be included linked to supply and procurement issues.
15. Assist with technical tasks in support of supply and logistics unit when required.
16. Provide admin support to the supply and logistics unit

    17. Support in the travel arrangements for supply and logistics unit.

IV. Impact of Results:

The expected impact of the incumbent will be visible through improved adherence to internal processes as well as improved and more streamlined communication to external partners. The improved adherence to supply and logistics processes of all sections in the LCO in combination with the augmented monitoring capacity will improve the overall efficiency of LCO and ultimately supports the UNICEF programmatic and emergency response.

V. Competencies and level of proficiency required:

Core Values

• Commitment
• Diversity and inclusion
• Integrity

Core competencies

• Communication (I)
• Drive for Result (II)
• Working with People (I)

Functional Competencies:

• Following Instructions and Procedures(I)
• Planning and Organizing (I)
• Learning and Researching (I)
• Analyzing (I)

VI. Recruitment Qualifications:

Education: 

Completion of a secondary degree school education, preferably supplemented by a training in procurement, planning and/or negotiation skills, certification in supply chain, procurement or logistics would be an advantage.

Experience:

• Four years of progressively experience responsible clerical and administrative work.
• Experience in Supply and Procurement is an advantage.
• Proficiency in Microsoft Office package, in particular Word, Excel and PowerPoint, is required.
• Sound knowledge of Excel based analytical tools and minimum basic comprehension of SAP are an advantage.

Language Requirements:

Fluency in Arabic and English. French is an asset