Business Support Assistant (Assets)SC4,Kampala

DEADLINE FOR APPLICATIONS

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP? 

• WFP is a 2020 Nobel Peace Prize Laureate.

• WFP offers a highly inclusive, diverse, and multicultural working environment.

• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

KEY ROLE & RESPONSIBILITIES:

• Serve as the delegated focal point for the supervision of asset management activities across the UGCO, ensuring full compliance with WFP asset management policies, procedures, and internal controls.
• Provide oversight, guidance, and capacity building to Asset Focal Points, including training, mentoring, and monitoring the effective application of asset management practices.
• Supervise and monitor all asset management training delivered by designated training focal points to ensure quality, consistency, and policy alignment.
• Receive, inspect, label, and record all procured assets both fixed and non‑fixed in GEMS, ensuring timely and accurate registration.
• Ensure all assets are recorded in GEMS with correct original values in line with approved Purchase Orders.
• Update GEMS promptly to reflect any changes to asset details, including location, custodian, responsible unit, status, and condition, ensuring the database accurately reflects the physical asset base.
• Conduct monthly reconciliations of fixed assets and ensure discrepancies are identified and addressed promptly.
• Perform quarterly reconciliations of assets against GEMS records, including assets held by or assigned to third parties.
• Resolve asset management issues raised by Asset Focal Points and Property Officers (Heads of Area Offices, Field Offices, or Units) in a timely and effective manner.
• Report asset losses or damages promptly to the WFP Security Unit for investigation and Asset Management Officer.
• Release and implement GEMS work orders related to Property Survey Board (PSB) approved recommendations, including disposals, transfers, loans, and donations, within agreed timelines.
• Organize, coordinate, and lead the annual physical asset count, ensuring appropriate authorization, reconciliation, resolution of variances, and timely reporting.
• Ensure Asset Focal Points actively participate in annual physical counts under the guidance of the Asset Management Officer.
• Assign assets in GEMS to WFP personnel based on approved authorizations and ensure timely recovery of assets upon staff reassignment, separation, or completion of loan periods.
• Prepare and process documentation for asset assignments, transfers, and loans between WFP offices, ensuring all required GEMS work orders are created and approved prior to asset release.
• Transfers to staff require TEC supervisor approval, while loans and donations must be reviewed by the Asset Management Officer and approved by the CD/DCD.
• Undertake additional responsibilities within the Administration Unit as delegated by the Supervisor.

QUALIFICATIONS & EXPERIENCE REQUIRED:

Education:

At least a bachelor’s degree in areas of Administration and Finance.

Experience:

At least three (3) years in a sizable organization performing administrative functions preferably fleet related.

Knowledge & Skills:

• Initiative

• Technical skills

• Knowledge of required procedures

• Teamwork • Communication Skills

• Partnering and Networking

• Excellent organizational skills and attention to detail.

Languages:

• Fluency in English (both oral and written) is required

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact:  global.inclusion@wfp.org

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• All applications must be submitted exclusively through our online recruiting system. We do not consider CVs or applications sent by email, LinkedIn, or any other channel.

• We strongly recommend that your Workday profile is accurate and complete, and that all sections are filled in, including your employment history, academic qualifications, language skills, and UN grade (if applicable). Once your profile is completed, please apply, and submit your application.

• If you experience technical issues while submitting your application, you may contact us at global.hrerecruitment@wfp.org. Please note that this email is only for technical issues with an application - unsolicited applications or documents sent to this inbox will not receive a reply.

• At the application stage, the only required documents are your CV and Cover Letter. Additional documents (passport, certificates, recommendation letters, etc.) may be requested later in the process.

• Only shortlisted candidates will be contacted and invited to proceed to the next stage of the recruitment process.

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.