Job description
The Position:
Within the Programme Compliance and Quality Assurance Unit (PC&QAU), the Programme Analyst provides quality control and substantive review to programme monitoring, reporting, and compliance processes across UNFPA Ukraine’s portfolio.
The role supports both the Programme Specialist (Head of PCQA) and the Programme Analyst (NOB) in ensuring effective tracking of programme implementation, data consistency, and application of UNFPA policies and procedures.
You will work in close collaboration with programme and operations teams, as well as implementing partners, contributing to coordinated implementation and day-to-day functioning of PCQA processes.
You will report to the UNFPA Programme Specialist, Head of PC&QA.
How you can make a difference:
UNFPA is the lead United Nations agency for delivering a world where every pregnancy is intended, every childbirth is safe, and every young person's potential is fulfilled. The UNFPA Strategic Plan for 2026-2029 articulates the organization’s response to a complex global environment, providing a roadmap for resilience and renewal. It is designed to accelerate the implementation of the Programme of Action of the International Conference on Population and Development (ICPD) and the achievement of the Sustainable Development Goals by 2030. This mandate is pursued through a focus on four interconnected outcomes: ending the unmet need for family planning; ending preventable maternal deaths; ending gender-based violence and harmful practices; and adapting to demographic change through evidence and rights-based policies.
In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.
UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.
Job Purpose:
UNFPA’s new Ukraine Country Programme (2025–2029), reflects a strong nexus approach, bridging immediate humanitarian response with recovery and long-term development. The new Country Programme focuses on human capital development, demographic resilience, and modernization of the national statistical system - delivering practical, sustainable solutions that strengthen national systems and improve people’s lives. This positions UNFPA to address urgent needs today while contributing to sustainable systems strengthening and resilience for long-term recovery.
Working in the Ukraine Country Office environment, you will support the implementation of systems and processes for programme monitoring, reporting, and compliance oversight across UNFPA activities.
You will contribute to data collection, verification, and consolidation, support tracking of programme performance against targets and workplans, and assist in ensuring alignment between planning, implementation, and reporting.
You will also support the application of UNFPA procedures related to implementing partner management, including documentation review, tracking of deliverables, and follow-up actions.
You would be responsible for:
- Support tracking of programme implementation against agreed targets, workplans, and timelines.
- Optimize the use of corporate systems (Quantum+) and internal monitoring dashboards to provide real-time analysis of programme performance for senior management decision-making.
- Analyze data to identify programmatic trends and gaps for reporting purposes.
- Support monitoring of IP implementation against signed workplans and agreed outputs.
- Conduct substantive technical reviews of Implementing Partner (IP) reports to ensure alignment with Results-Based Management (RBM) principles and provide critical feedback to programme teams to improve data quality
- Appraise workplan revisions for technical viability and compliance.
- Analyze risk trends and formulate recommendations for risk mitigation strategies to the Head of PC&QA.
- Support coordination and documentation of HACT assurance activities (spot checks, audits, micro-assessments).
- Oversee the implementation of audit and spot-check recommendations, ensuring that IPs and programme teams execute timely and effective management responses.
- Support application of compliance procedures and internal guidance.
- Assist in review and tracking of subcontracting arrangements under implementing partners.
- Validate subcontractor documentation against UNFPA requirements and legal standards..
- Lead the data validation process across the Country Office (CO) portfolio, identifying systemic inconsistencies and initiating corrective actions to ensure organizational accountability.
- Assist in preparation of inputs for internal and external reporting (CO, RO, HQ, donors). Ensure high-quality technical inputs for donor reports, ensuring that results are presented accurately, ethically, and in accordance with specific donor compliance requirements.
- Monitor and enforce compliance with UNFPA’s Programme and Operations Policies and Procedures.
- Support development, updating, and application of internal tools, templates, and SOPs.
- Assist in maintaining documentation and records related to programme monitoring and compliance processes.
- Support documentation of lessons learned, good practices, and programme results.
- Assist in organizing programme reviews, meetings, and coordination processes.
- Advise programme units on QA trends, emerging compliance risks, and performance bottlenecks, fostering an organizational culture of continuous improvement and accountability.
- Design and deliver capacity-building initiatives for staff and Implementing Partners on UNFPA’s compliance standards, RBM, and HACT assurance requirements.