IP Senior Administrative and Financial Associate

Job Description

Introduction

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal and internal-equivalent candidates are considered as first-tier candidates.

Organizational Context and Scope

Under the overall supervision of Resources Management Officer – Budgeting and Financial Compliance anddirectsupervisionoftheNationalOPAdministrativeandFinancialComplianceOfficer,the incumbentwillberesponsibleforprovidingadministrative&financialsupporttotheprogrammesin Pakistan, including the sub-offices being carried out through implementing partners (IPs).

Responsibilities

1. Support the development of benchmark costs for IP staff and office costs as to be used as referenceforIPbudgetreviews.

2. Support initiatives and recommendations to strengthen the IP unit and to build staff capacity, includingprovidingtrainingandguidancetootherstaffmembers.

3. Suggest and recommend tools, generate data analytics, and propose service standard levelof IP sub-unit, and collaborate to enhance IOM Pakistan Portal modules relevant to IP engagements.

4. Provide support in mentoring IPs with respect tosystems and processes in ordertostrengthen accountabilityandtransparency.

5. Support in conducting IP Capacity Assessment (CA) and prepare report stating the IP risk level andidentifyareasforimprovement.

IPFinancial/ProcurementProceduresandReview

• Review IP budget proposals, ensuring reasonableness of budget line items and unit costs, reflecting prevailing market rates and determining justifiable level of effort to the projects.

• Support in preparing Work Program for IP financial review and determineextent of substantive testingproceduresbasedonresultsofIPCA.

• Ensure that IPs conduct all procurement transactions in accordance with IOM procurement rulesandregulationsaswellaswiththemission'sprocurement permanentinstructions.

• Mentor and monitor the procurement process of IPsongiven threshold by observing IPtender procedures, verification of suppliers and conducting the required spot check.

• ConductqualitycontrolcheckofallIP-relatedfilesandRequestforPayments.

• Conduct assurance procedures for transactions that have a material impact on the financial reports.

• Attend housekeeping matters in terms of open engagements and provide periodic updates on openitemsintheIOMaccountingsystem.

• MaintainasoundfilingsystemofallIP-relatedfilesfrombeginningtoclosureofengagement.

• ProvideadhoctranslationofdocumentsfromUrdutoEnglish.

• Performsuchotherdutiesas maybeassigned.

Qualifications

Required Qualifications and Experience

Education

• • University degree in Accounting,Business Administration or a related field from an accredited academic institution, with four years of relevant professional experience; or

    • Completed High school degree from an accredited academic institution, with six years of relevant professionalexperience.

    • ProfessionalcertificationasCharteredAccountantorcertifiedpublicaccountantisan advantage.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experienceinfinanceandaccounting;and,

  ExperienceinprojectfinancereportingandknowledgeinconductingauditorIPreview.

Skills

• KnowledgeofUNaccountingsystemsandproceduresandERPsystemsisadistinctadvantage.

  • Proven ability to prepare clear andconcise reports andto analyze and interpret source informationanddata.

  • Highlevelofcomputerliteracyisrequired.

  • ExcellentknowledgeofExcel,andgoodknowledgeofotherMSOfficeproducts

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

For this position, fluencyinEnglish andUrduisrequired(oralandwritten).

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
• Managerial Competencies – behavioural indicators Level 2, if with direct reports
• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings. 

Notes

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

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