Background:

This position is open for secondment only and participating States are kindly reminded that all costs in relation to an assignment at the Secretariat must be borne by their authorities.

The duties and requirements of this seconded (S) position correspond to a P3-level role in the UN common system. Candidates should, prior to applying, verify with their respective nominating authority to which extent financial remuneration and/or benefit packages will be offered. Seconded staff members in the OSCE Secretariat and Institutions are not entitled to a Board and Lodging Allowance payable by the Organization.

The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence- and security-building measures, human rights, combating human trafficking, national minorities, democratization, policing strategies, counter-terrorism and economic and environmental activities. All 57 participating States enjoy equal status, and decisions are taken by consensus on a politically, but not legally binding basis.

The OSCE Secretariat in Vienna assists the Chairpersonship in its activities, and provides operational and administrative support to the field operations, and, as appropriate, to other institutions.

The Conflict Prevention Centre (CPC) plays a key role in supporting and co-ordinating the OSCE's activities in the field, in providing analysis and policy advice to the Secretary General (SG) and the Chairpersonship, in leading work on all aspects of the conflict cycle, and in supporting the various formats dealing with protracted conflicts. The CPC also serves as the focal point in the Secretariat for co-ordinating and developing the OSCE's role in the politico-military dimension.

The Policy Support Service (PSS) serves as the Organization's primary point of contact on all matters concerning field operations; it monitors the implementation of the mandates of the individual field operations and advises the SG and the Chairpersonship on related policy and operational issues. It also analyses early-warning signals regarding the situation in the field and recommends the implementation of relevant preventive or reactive action. Support provided to the SG and the Chairpersonship includes background information, policy support and advice, input to speeches and travel files as well as drafting summary records. PSS facilitates the co-ordination of programmes and activities among field operations and with those of OSCE specialized units within the Secretariat and Institutions and assists their work in the field, and the field operations with their input to the budget cycle process. PSS also provides support for the Chairperson-in-Office's representatives dealing with conflict formats. This position will be part of the Eastern Europe team.
 

Tasks and Responsibilities:
 

As part of the Policy Support Service, the incumbent processes reports received from assigned field operation(s) and contributes to all aspects of work of the Senior Policy Support Officer, including performance-based programme budgeting and project implementation. The Policy Support Officer will have a leading role in the budget process for the assigned field operation(s). The incumbent carries out research and assists in writing background papers and reports for review by the supervisor. He/she contributes to writing/compiling briefing material and country profiles. Further tasks are to attend meetings and write summaries, notes and reports for internal distribution. He/she assists in preparing visits of senior officials to covered areas of responsibility.

The Policy Support Officer reports to the Senior Policy Support Officer while the Deputy Director for Policy Support Service acts as the second-level supervisor.

The incumbent will be a member of the Eastern Europe team. Under the direct supervision of the Senior Policy Support Officer and the general guidance of the Deputy Director for Policy Support Service, as Policy Support Officer, you will carry out the following duties:

1. Monitoring and analysing developments in the region and contributing to the formulation of relevant policy advice;
2. Following up on actions to ensure the flow of information from the field and assigned region to the Secretary General, the Chairperson-in-Office, the Delegations and the Secretariat;
3. Actively monitoring the implementation of the mandate of assigned field operation(s);
4. Supporting the performance-based programme budgeting process as necessary;
5. Contributing to research on selected political topics, drafting background papers and reports, and compiling briefing material;
6. Attending meetings and writing summaries, notes, and reports for internal distribution;
7. Preparing visits of the Secretary General, the Chairpersonship and senior OSCE officials, including Special Representatives of the Chairperson-in-Office, to the region; accompanying high-level visits to the region and drafting reports on these visits;
8. Performing other related duties, including participating in CPC-related events and contributing to CPC-related tasks or projects as required.
    

For more detailed information on the structure and work of the OSCE Secretariat, please see https://www.osce.org/secretariat 

Necessary Qualifications:

• First-level university degree in political sciences, public or international law, international relations or another related field;
• A minimum of seven years (five years with a relevant second-level degree) of professional experience in government, international affairs, law, or other relevant professional field; regional expertise would be distinct asset;
• Work experience in a diplomatic service and/or international organization would be an important asset;
• Project management experience and skills are an asset;
• Experience working in the region would be an asset;
• Excellent oral communication skills, including ability to brief complex topics to varying audiences;
• Outstanding written communication and analysis skills;
• Professional fluency in English, including excellent drafting and oral presentation skills; knowledge of another OSCE working language, in particular Russian and/or one of the languages spoken in the region would be an asset;
• Proven resourcefulness, initiative, maturity of judgment, and team spirit;
• Demonstrated gender awareness and sensitivity and an ability to integrate a gender perspective into tasks and activities;
• Proven interpersonal skills and ability to establish and maintain effective and constructive working relationships with people of different national and cultural backgrounds while maintaining impartiality and objectivity;
• Computer literate with practical experience using Microsoft applications.
  
   

If you wish to apply for this position, please use the OSCE's online application link found under https://vacancies.osce.org/. If your participating State does not provide the option to apply online for seconded positions, you are kindly requested to submit your offline application form available at  https://jobs.osce.org/resources/document/offline-application-formto the respective OSCE delegation whose address can be found at https://www.osce.org/contacts/delegations.

The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment with a modified job description or for a different duration.

Only those candidates who are selected to participate in the subsequent stages of recruitment will be contacted.

Candidates interviewed and found suitable in the recruitment process for this vacancy notice will be placed on a roster of suitable candidates (valid for three years) for fixed-term posts open for secondment, should a suitable opportunity arise. The placement on a roster does not guarantee a future appointment or assignment.

Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see https://www.osce.org/participating-states.

The OSCE is committed to diversity and inclusion within its workforce, and encourages the nomination of qualified female and male candidates from all religious, ethnic and social backgrounds.

The OSCE is a non-career organization committed to the principle of staff rotation; therefore, the maximum period of service in this post is 10 years.

Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see https://jobs.osce.org/resources/document/our-competency-model.

Please apply to your relevant authorities well in advance of the deadline expiration to ensure timely processing of your application. Delayed nominations will not be considered. The OSCE can only process Secondment applications that have been nominated by participating States. For queries relating to your application, please refer to the respective delegation as listed here: https://www.osce.org/contacts/delegations. 

Please be aware that OSCE appointments are subject to medical clearance. 

Please be aware that the OSCE does not request payment at any stage of the application and review process.