Job Description

IOM Brazil, through its Information Management strategy, produces and uses reliable, high-quality data to support programme planning, migration management and public policy formulation. Its activities include research, analysis and the dissemination of evidence-based information, contributing to informed decision-making, humanitarian action and inclusive and sustainable solutions to human mobility.

Under the overall supervision of the Chief of Mission and the direct supervision of the Head of Programmes, and in collaboration with relevant units at the Regional Office and Headquarters, the selected candidate will support and coordinate Information Management activities, including data management, Displacement Tracking Matrix (DTM), surveys and assessments, production of technical documents, and coordination with federal entities, government bodies, UN agencies, international organizations and civil society organizations

Responsibilities

1. Assist in the planning, coordination, implementation and monitoring of project activities. 

2. Compile, summarize, analyse, and present information/data on specific project topics, highlighting noteworthy issues for the consideration of appropriate parties.

3. Monitor budget implementation and propose adjustments as necessary.   

4. Act as focal point for administrative coordination of project implementation, involving extensive liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, follow-up on administrative actions, etc.

5. Draft status reports; identify shortfalls in delivery, bring them to the attention of the supervisor and suggest corrective measures. 

6. Draft correspondence on project issues; prepare and update reports, briefing notes, graphics, statistical tables, and other forms of documentation.

7. Organize meetings, workshops and training sessions; prepare training materials and participate in the delivering of capacity building workshops.

8. Respond to complex information requests and inquiries; set up and maintain files/records.

9. Participate in meetings and conferences; maintain effective liaison and coordination with local authorities, partners, United Nation agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the project. 

10. Monitor work of implementing partners and report any non-compliance to the supervisor.

11. Provide inputs for the development of Standard Operations Procedures (SOP) and concept papers and provide general support for the development of new projects.

12. Provides guidance/training and assist in coordinating and monitoring work of other staff in the unit; may supervise other staff as assigned. 

13. Perform other related duties as assigned.

Qualifications

EDUCATION

• School diploma with six years of relevant experience; or,

• Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with four years of relevant professional experience.

EXPERIENCE

• Minimum of 10 years of experience in data management and analysis and evidence generation to support the formulation and implementation of public policies.

• Work experience with vulnerable people, including migrants, refugees, internally displaced persons, and returnees;

• Knowledge in planning, monitoring, and evaluating research processes, studies, and implementation of objectives.

• Experience in different data collection methodologies and in handling confidential data.

• Ability to develop questionnaires and use appropriate data collection and statistical analysis tools.

• Excellent communication and interpersonal skills, inter-institutional articulation, and ability to prepare clear and concise documents.

• Experience interacting with government managers, national and international institutions, United Nations agencies, and non-governmental and civil society organizations;

• Experience in social public policies.

Required Skills

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