Job Description

Project Context and Scope: 

The consultant services are required to support activities implementation within projects:

The project “Hromada Reconstruction and Empowerment Facility” (HREF) is implemented on the basis of the Agreement concluded between the International Organization for Migration (IOM) and the Credit Institution for Reconstruction (KfW) on 19 December 2023 (BMZ-No 2023 679 69). The Project with the aim to improve the economic independence and thus the living conditions of internally displaced persons and population groups affected by conflict with high economic vulnerability. 

In order to achieve greater effectiveness by interlinking the various components of the programme, activities are implemented focusing on four oblasts: Dnipro, Kharkiv and Kirovograd, which are benefitting also from other projects funded by German government through KfW. These components include improving the infrastructure within businesses, investing in economically relevant local infrastructure and setting up a network of regional advisory centers (Hubs and sub-Hubs).

The Consultant will be responsible for analysis of the available technical documentation per site including existing design and cost estimate documentation (DCED), drawings, sketches, plans, technical reports on the results of the technical condition of the building, if available, and providing recommendations and advice for identified discrepancies. Also, preparing clear technical tasks for procurement of technical inspection of the condition of buildings, external design services, examination of DCED in accordance with state regulation, if necessary, in case IOM capacity will not be enough to develop proper documentation.

Also, when required, the Consultant will support quality control and monitoring activities related to repairs and refurbishment of selected infrastructure objects.

Organizational Department / Unit to which the Consultant is contributing:

 Shelter and NFI Unit, IOM Ukraine;

Responsibilities

Tasks to be performed under this contract 

1. Analysis of DСED, including architectural, structural and engineering solutions, cost estimate section, the technological part, which includes the provision of facilities with specific equipment, other technical and economic indicators, expert conclusions and comments (if available).

2. Comparison of the DCED content with the requirements of current national construction standards (DBN, DSTU, SNIP — if applicable), relevant Ukrainian laws and subordinate acts, environmental protection, fire safety, and industrial safety regulations, requirements related to cultural heritage sites (if applicable), the actual condition of the building or the requirements of donors and the needs of beneficiaries.

3. Identification and systematization of inconsistencies, including technical errors, outdated normative references, potential legal risks during implementation, absence or insufficiency of DCED sections required by law or real needs for the restoration/overhaul of the building. If necessary, conduct a site visit to analyze the initial data (actual condition of the structure/building) and the correspondence of the initial data specified in the DCED.

4. Formulation of justified recommendations, including proposals for correction or revision of the DCED, proposals for re-expertise in accordance with state regulation (if necessary), legal or technical justification of identified remarks, options for resolving identified errors/inaccuracies (sketches, drawings) in accordance with current regulatory documentation.

5. Support in drafting Bills of Quantities, Bills of Materials and specific technological equipment (if necessary), preparing necessary engineering drawings and schemes taking into consideration national legislation and following IOM standards and project donor requirements. 

6. Assist the Project Associate with preparing construction-related procurement documents for tenders following IOM standards and project donor requirements.

7. Conduct quality control and document progress of works on-site. Navigate changes and correction where necessary and needed. Document any changes from original designs and plans and coordinate closely with the involved contractors, external technical and design supervision. 

8. Ensure proper filing of documents according to data protection and confidentiality protocols.

9. Adhere to the highest standard to IOMs policy on the Prevention of Sexual Exploitation and Abuse (PSEA) and verify implementation partners and contractors implement those standards to the same level.

10. Perform such other duties that may be required.

Performance indicators for the evaluation of results

Consultant monthly reports to IOM fully correspond requested tasks. The day-to-day work will be coordinated with the relevant IOM project staff. 

Qualifications

Education, Experience and/or skills required

Level of Education:

• Master’s degree in Civil Engineering/Architecture from an accredited academic institution with at least 5 years of relevant professional experience in construction design.

• Certificate of Design Engineer minimum for CC2 category

  Specific experience:

• Knowledge of Ukrainian legislation in the field of urban planning, design, examination and technical regulation;

• Experience in design, planning and implementation of civil design construction and WASH projects;

• Experience in conducting legal and technical examination of project documentation is an advantage;

• Experience working with a non-governmental organization and/or international organization is an advantage;

• Fluency in Ukrainian is required, working knowledge of English is an advantage. 

Travel required

Yes, travel duties are mandatory according to the contract. 

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

IOM covers Consultants against occupational accidents and illnesses under the Compensation Plan (CP), free of charge, for the duration of the consultancy. IOM does not provide evacuation or medical insurance for reasons related to non-occupational accidents and illnesses. Consultants are responsible for their own medical insurance for non-occupational accident or illness and will be required to provide written proof of such coverage before commencing work. 

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

• Experience in conducting legal and technical examination of project documentation is an advantage
• Experience working with a non-governmental organization and/or international organization is an advantage.
• • Experience in design, planning and implementation of civil design construction and WASH projects

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