Job Description 

The Administrative Coordinator reports to the Managing Director’s Chief of Staff and provides administrative support to the Managing Director and Advisors to the Managing Director. 

Major Duties and Responsibilities 

• Provide administrative and logistical support to Managing Director, Chief of Staff, and Advisors to the Managing Director, including monitoring incoming requests 

• Liaise with internal and external stakeholders, including high-level delegations meeting the Managing Director 

• Manage the Managing Directors Calendar, including scheduling meetings and requesting for briefs, with guidance from the Chief of Staff and Advisors to the Managing Director 

• Circulate the Managing Director’s daily agenda to the Deputy Managing Directors 

• Provide administrative support on OMD initiatives related to the bilateral meetings during Spring and Annual Meetings  

• Update and circulate the “composite schedule” of Management bilateral meetings 

• Compile the Managing Director’s gift and holiday cards mailing lists 

• Assist the Special Assistant to the Managing Director with other tasks that relate to MDs invitations and participation in various external events and new projects and initiatives 

• Serve as a back-up to other OMD Assistants 

Minimum Qualifications 

High school diploma or equivalent, supplemented by a minimum of four years of relevant experience, is required. 

Additionally, below listed qualifications are required: 

• Proven track record of strong organization, administrative, and oral and written communications skills, and of consistent high standards and attention to detail. 

• Candidates must have the ability to work accurately and effectively under pressure, manage a complex and demanding workload. 

• Candidates should be able to anticipate and prioritize activities and overlapping requests. 

• Candidates should possess strong human relations skills, including a demonstrated ability to work as part of a team. 

• Candidates must be able to exercise initiative, sound judgment, and tact in dealings with staff at all levels, Executive Directors, and visitors up to Heads of State level. Absolute discretion in handling very confidential matters is required. 

• Proficiency in the Fund’s standard software (Word, Outlook, Excel, and Power Point) is preferred. Ideally, candidates would have a good knowledge of Fund organization, practices, and procedures. 

• A good understanding of who does what in the Fund and in OMD and interest in the substance of the office’s work would be highly desirable.