The Emergency Support Department (ESD) is part of the operations department and plays a key role in responding to humanitarian emergencies. The ESD consists of a headquarter based Emergency Desk (E Desk) of managers and an Operational Support Team (OST) of advisors and officers, and an Emergency Team of approximately 24 medical and non-medical profiles deployed in different emergency responses. The E Desk conducts exploratory assessments, initiates and manages large scale or complex interventions to support people in precarious situations. The E Desk provides support to existing country programs and the wider organisation to promote and improve emergency preparedness and response capacity.  

The ESD is accepting open applications at any time for any position. Currently and with immediate effect, the ESD is particularly looking for:

 Member of the Emergency Team

Logistics Coordinator/Logistics Team Leader Profile 

(The position will be recruited on the basis of the level/background of the person: LogCo, Deputy LogCo, and LTL profiles encouraged to apply. For the Operational Center Amsterdam, “Logistics” refers to both technical logistics and supply management, supply including also medical supply management responsibilities)

As a member of the Emergency Team, your role is to provide emergency response capacity within (potential, new, or existing) country programs. This typically involves supporting ongoing programs by filling key positions or responding to new emergencies as needed. These responses may be managed by the Country’s Management Team or directly overseen by the Emergency Desk, depending on the specific circumstances.

Emergency team members spend about 90% of their workdays (excluding holidays) in country programmes and approximately 10% at headquarters (or working from home) for briefing/debriefing/trainings/working on specific tasks.

Place in the organisation

• Overall: reports to an Emergency Manager of the Emergency Support Department (ESD) in Amsterdam.

• During country programme assignments, the direct hierarchical reporting line may be under the Head of Mission of the country management team (CMT), the Emergency Coordinator (EmCo) or directly to the Emergency Manager in Amsterdam, depending on the set up where assigned.  

• Reports functionally to the HQ based Operational Logistics Advisor.

Objectives and characteristics of the role

• This role aims to provide logistics emergency response capacity in (potential, new or existing) country programmes.  You ensure the correct planning, design and implementation of an effective logistical response. You monitor the logistics activities and programs in MSF emergency projects, coordinate the logistics team and all material-related resources needed for humanitarian and medical impact. You are well-versed with MSF standards to ensure the quality, efficiency and consistency of the logistics set-up. 

• As a member of the Emergency Team, when not on assignment in a country programme, you may be asked to contribute to office-based emergency support activities including scanning, emergency preparation, guideline maintenance, MSF trainings, desk studies, assessment preparations, organization of emergency/grab stock or other related activities as needed.

Main Responsibilities

• According to your profile and the operational needs, you will find yourself functioning as a logistics coordinator, deputy logistics coordinator, or LTL in countries dealing with humanitarian emergencies. As a member of the country or project management team, you will be responsible for the development of the logistical intervention strategy and-response, to achieve the objectives of said strategy, and to ensure the quality of the implementation with regards to the logistical organisation of emergency projects.

• You need to be able to:

• Carry out assessments and exploratory missions focusing on logistics in countries without prior MSF presence or projects of emergency.

• Prepare, plan, implement, monitor and report on logistics activities

• Set up a medical supply chain and implement proper management of medical supplies

• Contribute to the development of an intervention strategy in emergency project or country responses

• Function as manager or team leader in emergency projects or existing projects (interim) or as coordinator at capital level (being part of country management team)

• Support in opening/closing projects/country programmes  

• Where relevant, represent MSF as part of coordination platforms and -bodies (clusters)

• Contribute to the development and implementation of guidelines, technical innovations, training programmes and evaluations linked to emergency interventions

Candidate Profile

Essential:

• At least 18 months country programme experience with MSF in LogCo/Deputy LogCo/LTL roles with OCA logistics experience.

• Country programme experience in at least 2 different kinds of projects/interventions, of which at least one was an emergency project or one in a highly insecure setting

• Experience in medical supply management (stock management and order processes), especially in emergencies

• Proven experience in at least 4 of the 8 categories below:

• Knowledgeable on Export-  Import procedures 

• Energy Management

• Facilities Management

• Motorized Fleet Management

• Information Technology Management

• Applied Security Management

• Construction management 

• Telecommunication Equipment

• Experience with management of large teams: coordinating and supervising , coaching and providing support

• Experience with logistical support in humanitarian programs and ability to adjust logistical setup to changes in context/operations

• Ability to organise & design management structures and prioritise work

• Have a “can do mentality” with the capacity to motivate a team into action and communicate clearly your vision and decisions

• Maintain a positive outlook and attitude

• A flexible and solution-oriented mentality and the ability to be decisive in chaotic circumstances

• Knowledge of standard software and tools of MSF-OCA (MS Office, and relevant supply excel tools TSR/MSR)

• Willingness to travel to any required area, frequently at short notice

• Fluency in English 

Desirable:

• French, Spanish and/or Arabic language level min B2

• Experience with logistics management/coordination of a variety of MSF response, in one of the more general emergency settings: mass vaccination, measles, cholera, VHF, malnutrition, displacement and/or camp settings, natural disasters or conflict & violence contexts.

• Experience with security management and security implementation

• Experience with NFI/Food/Targeted distributions

• Experience with community WatSan programs

• Experience in closing or opening an MSF project or country programmes

Competencies:

• Behavioural flexibility

• Initiative and Innovation

• Analytical thinking

• Teamwork and cooperation 

• Stress management

• Planning and organization 

• Cross-cultural awareness

We offer

• A full-time appointment for 1 year with a potential option to renew

• Salary depends on three main factors: domicile, level of responsibility and experience on the job.

• Candidate’s domicile determines which MSF section will act as employer

• 45 holidays per year

• Completion bonus of 1.5 months of extra salary after completion of every 12 months commitment;

• Prioritization for training in MSF (external trainings also considered and supported

• A challenging position within the emergency desk/team that seeks to support and grow its team members with direct one-to-one coaching support, trainings, and keeping updated with developments and discussions from within the organization

Application

If you recognize yourself in the profile, please apply directly by clicking on the 'apply' button. Please upload a letter of motivation and Curriculum Vitae as one combined document.