Job Description
Under the overall supervision of the Chief of Mission (CoM) and direct supervision Head of Resources Management (RM), and in close collaboration with the Regional Office (RO), Department of Human Resources (DHR), and Administrative Centres, the successful candidate will be responsible for coordinating the Human Resources (HR) functions of the Country Office (CO) in Cairo.
Responsibilities
Coordinate and monitor the Human Resources Management functions in the office in accordance with the organization’s regulations, instructions, policies, procedures and practices and in light of operational activities of the office.
Verify all Human Resources processes and actions for conformity with relevant IOM policies and procedures. Ensure that Human Resources processes and procedures remain consistent with relevant IOM policies and procedures.
Assist in setting up and implementing effective administrative procedures and internal controls; review audit recommendations on Human Resources matters and coordinate and implement them.
Participate in evaluating and planning staffing needs; coordinate national and international recruitment processes in an effective, efficient and transparent manner.
Monitor effective administration of the organizational HR system; oversee and validate recorded data and carry out assigned roles accurately and timely.
Monitor and facilitate timely implementation of the performance management system; encourage and guide staff and managers for completion of the process within the deadlines.
Participate in analysis of staff training and development needs and suggest areas for improvement in collaboration with management and relevant units at HQ.
Provide verbal and written explanations to all staff on staffing, recruitment, entitlements, leave administration and other Human Resources matters.
Work with supervisors on interpretation and application of Human Resources policies and instructions.
Coordinate the preparation of reports pertaining to personnel administration; draft sections of special reports and participate in Human Resources projects as requested.
Reinforce standard of conduct and respectful working environment. Promote commitment to maintaining mutual respect, safety and tolerance in the workplace.
Coordinate extensively with the Regional Office, Administrative Centers, and the Department of HR on a range of different Human Resources issues and initiatives.
Attend external meetings when required and brief management accordingly.
Guide, train and supervise the work of the Human Resources Unit staff.
Perform other related duties as assigned.
Qualifications
- Bachelor’s degree in human resources, Business Administration, Psychology or related field with two years of relevant professional experience; or,
- Master’s degree in above or related field.
Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook;
High level of computer literacy with experience in HR IT systems and applications; working knowledge of ORACLE/ SAP is an advantage.
Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
Experience in preparation of training modules and presentation of training sessions.
Familiarity with the UN common system or similar systems is an advantage.
High level of computer literacy. Good knowledge of MS Office specially EXCEL.
Knowledge of HR information system (Oracle, etc.) would be an advantage.
Excellent organization skills; analytical and creative thinking; and,
Ability to prepare clear and concise reports.
Attention to detail, ability to organize paperwork in a methodological way, and meet deadlines
Discreet, details and clients-oriented, patient and willingness to learn new things.
Mature individual, able to work independently; ability to work under pressure with minimum supervision.
Demonstrated ability to maintain accuracy and confidentiality in performing responsibilities.
Strong interpersonal skill, ability to work in a diverse team, flexible and quickly adapt to new/different environment.
IOM’s official languages are English, French, and Spanish.
Required for this position, fluency in English and Arabic is required (oral and written).
- Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.
- Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
- Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
- Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
- Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
- Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
- Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
- Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
- Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
- Humility: Leads with humility and shows openness to acknowledging own shortcomings.
- Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
- This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
- National Professional Officers should be nationals of the country of their employment. NPOs perform work at the professional level and the same standards of recruitment qualifications and performance, required for International Professional staff.
- Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
- IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
- IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
- IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
Required Skills
Job info
Contract Type: Fixed-term (1 year with possibility of extension)Initial Contract Duration: 12 months
Org Type: Country Office
Vacancy Type: Vacancy Notice
Recruiting Type: National Officer
Grade: NO-A
Is this S/VN based in an L3 office or in support to an L3 emergency response?: No