HR Assistant

Egypt has been an observer state to the International Organization for Migration (IOM) since 1974 and became a full-fledged member in 1991 at which time IOM established its mission in Cairo with the purpose of assisting foreign nationals who had been forcefully displaced by the Gulf War to voluntarily repatriate or resettle in third countries. Since entering into Agreement with the Government of the Arab Republic of Egypt (GoE) soon thereafter, IOM Egypt has since established productive working relations with migration-related ministries, as well as UN partners and civil society.

Over the last 25 years, IOM has continuously enlarged its engagement in new fields of concern encompassing a wide range of activities in many programmatic areas such as: labour migration and human development; counter-trafficking; technical cooperation on migration management; migration health; emergency and post-crisis migration management; and resettlement.

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading
UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Under the overall supervision of the Head of Resources Management and the direct supervision of the National Human Resources Officer, UNV will perform the following functions:
1-Assist the IOM HR focal point for processing recruitment requests in the mission:
a- Review recruitment requests and all supporting documents.
b- Advertise vacancies.
c -Filtration of applications and preparation of long lists.
d- Check eligibility criteria of candidates and provide clearance to panel.
e- Attend interviews with panel members and monitor interviews process
f- Check Candidate assessment forms (CAF) and provide inputs to panel members prior to submission to COM g-Reference check
h- Contact selected candidates and prepare the formal offer to them

2- Assist with the creation, maintenance and updating personnel files for all national/international staff, interns, consultants and UNVs in the mission.
3- Assist in maintaining and reviewing the attendance sheets and leave records.
4- As needed, assist in following up on contract extensions and separations to ensure the administrative process are completed.
5- Assist in preparing HR letters and NVs for staff members.
6- Assist in issuing IOM / UN ID cards for IOM staff members
7-Any other related tasks may be required or assigned by the supervisor.