Assistant Building Services Officer (N)

E (most hardship)Non Family with Residential LocationNon Family with Residential LocationDanger PayNairobi (CO), KenyaNOANational Professional Officer

Reason

Regular > Regular AssignmentNo2025-01-01December 10, 2024

Assistant Building Services Officer

Organizational Setting and Work Relationships
The Assistant Building Services Officer will work closely with administration, programme, shelter/WASH, security and other relevant units, and will cover all civil work required in a UNHCR office. The incumbent is normally supervised by the (Senior) Administrative or Finance Officer, who defines the work objectives and provides direction. The incumbent may functionally supervise staff in the general service category, specifically those working in the property management.
The Assistant Building Services Officer will maintain updated data on modifications, alternations and will provide technical and specialised guidance and support related to the implementation of civil engineering activities of UNHCR premises, staff housing, refugee registration centres, warehouses and other structures within the Area of Responsibility (AOR) in accordance with the prevailing rules and regulations. Furthermore, the incumbent contributes with technical inputs to the development of technical documents (technical drawings, bills of quantity, technical assessment of offers, measurements of quantities of works and supply of materials, etc.)
The incumbent is responsible to maintain hard and soft copy of project and technical documentation and will have contacts with UNHCR staff, technical counterparts in other UN agencies, commercial service providers, partners, etc. on relevant subject matters in close coordination with the direct supervisor.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR's core values of professionalism, integrity and respect for diversity.

Duties
- Support the preparation of plans and specifications for office premises, warehouses, refugee reception/registration centres and any land and building projects within the AoR according to operational needs.
- Provide civil engineering advice and technical support for management of office buildings including support for tendering processes as well as development of service contracts.
- Conduct regular periodic physical visits to UNHCR office premises, warehouses and refugee receptions/registration centres etc. to monitor their status.
- In cooperation with relevant technical units and departments, formulate proposals for disposal of premises and/or support identification, selection and alteration of new buildings/ premises taking into consideration the environmental impact of actions.
- Assist in the selection of engineering / construction consultants and contractors.
- Support finding civil engineering solutions to buildings/office premises/warehouse construction projects, refugee reception/registration centres and other projects within the AOR when and as needed.
- Ensure timely delivery of civil engineering projects, according to "best practices" and prevailing UNHCR rules and regulations.
- Analyse relevant data and draft status reports and updates.
- Support drafting quotation requests and/or tenders and assist in the evaluation of offers and proposals.
- Monitor and support the implementation of office premises projects.
- Analyse and report on the quality of services delivered by contractors in relation to premises projects with reference to contractual quality standards.
- Support the wider UN greening initiative.

- Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).

- Perform other related duties as required.

Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree Level
For P1/NOA - 1 year relevant experience with Undergraduate degree; or no experience with Graduate degree; or no experience with Doctorate degree

Field(s) of Education
Civil Engineering; Architecture; or other relevant field.

Certificates and/or Licenses
Not specified

Relevant Job Experience
Essential
Relevant professional job experience with special reference to documented construction supervision.
Good working knowledge of the following software: AutoCAD (2D), Microsoft Project, MS Office.
Desirable
Experience in all disciplines of civil engineering, emergency management and environmental planning, and ability to make the linkages to rehabilitation and development programmes.
Previous professional experience in the areas of urban development, natural resources and environmental management.
Familiarity with, and Field exposure to UNHCR programme planning and implementation and on humanitarian operations.

Functional Skills
*IT-Computer Assisted Design Software (e.g. AutoCAD)
PG-UNHCR's Programmes
SP-Infrastructure Development/Construction Management/Property Management
SP-CAD 3D modeling for Settlement Analysis (eg. Infraworks, Civil 3D)
MG-Project Management
SP-Environmental Assessment/Planning/Monitoring/Evaluation of integrated projects/programs
EV-Environmental Mainstreaming
PR-Local/Urban Development
EV-Sustainable Environmental Land Use Management
(Functional Skills marked with an asterisk* are essential)

Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

The candidate should possess extensive knowledge and experience in UNHCR building management and maintenance planning systems, with competencies in:

• Experience in civil construction, facilities management, and maintenance.
• Proficiency in using CAD tools, Microsoft Office tools, expert knowledge of MS Excel
• Development of spacing requirement calculations and preparation of the necessary sourcing documents for procurement action.
• Technical evaluation criteria development and reporting for all building service-related procurement.
• Familiarity with UNIFIER for all asset and maintenance activity updates for the country.
• Support in design and implementation of sustainable projects such as greening initiatives, clean power solutions etc.
• Maintaining positive communication with staff and other service provider to ensure qualitative and timely delivery of project.
• Strong negotiation and conflict resolution skills with third party contractors. Assembly of case files to be reviewed by the vendor review committee for non-performing third-party contractors.

Nature of the position:

The Assistant Building Services Officer will work closely with administration, programme, shelter/WASH, security, and other relevant units, and will cover all civil work required in all UNHCR offices camps and facilities. The incumbent is normally supervised by the Administrative Officer, who defines the work objectives and provides direction. The incumbent may functionally supervise staff in the general service category, specifically those working in the building services management.

The Assistant Building Services Officer will maintain updated data on modifications, alternations and will provide technical and specialised guidance and support related to the implementation of civil engineering activities of UNHCR premises, staff housing, refugee registration centres, warehouses, and other structures within the Area of Responsibility (AOR) in accordance with the prevailing rules and regulations. Furthermore, the incumbent contributes with technical inputs to the development of technical documents (technical drawings, bills of quantity, technical assessment of offers, measurements of quantities of works and supply of materials, etc.)

The incumbent is responsible to maintain hard and soft copy of project and technical documentation and will have contacts with UNHCR staff, technical counterparts in other UN agencies, commercial service providers, partners, etc. on relevant subject matters in close coordination with the direct supervisor.

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Operational context

Occupational Safety and Health Considerations:

Nature of Position:

Living and Working Conditions:

 

Additional Qualifications

Skills

EV-Environmental Mainstreaming, EV-Sustainable Environmental Land Use Management, IT-Computer Assisted Design Software (e.g. AutoCAD), MG-Project Management, PG-UNHCR's Programmes, PR-Local/Urban Development, SP-CAD 3D modeling for Settlement Analysis (eg. Infraworks, Civil 3D), SP-Environmental Assessment/Planning/Monitoring/Evaluation of integrated projects/programs, SP-Infrastructure Development/Construction Management/Property ManagementBachelor of Arts (BA): Architecture, Bachelor of Arts (BA): Civil Engineering

Certifications

Competencies

Accountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Empowering & building trust, Managing resource, Organizational awareness, Planning & organizing, Teamwork & collaboration, Technological awareness

https://icsc.un.org/Home/SalaryScales

Compendium

Additional Information

Female candidates are encouraged to apply.This position doesn't require a functional clearance