Snr HR Assistant for CORES

Grade

GS5General Service

Reason

Temporary > Temporary Assignment/ AppointmentH (no hardship)Family<p></p><p></p> 2024-12-022025-03-31December 2, 2024

Standard Job Description

Senior Human Resources Assistant for CORES

Organizational Setting and Work Relationships

The Senior Human Resources Assistant for CORES is a member of the team responsible for the development and maintenance of the Common Reference System (CORES) HR knowledge tool. The CORES Team functions under the direct supervision of the Head of HR Staff Services in Budapest. The incumbent will be under the direct supervision of the Associate Personnel Administration Officer for CORES. The supervisor provides general guidance and work plans for identifying work priorities and appropriate approaches to create, develop and maintain the CORES tool. The Senior Human Resources Assistant for CORES will in addition assist as required with undertaking additional tasks, including functions on a temporary basis resulting from restructuring within HRSS or from the transition to a new ERP platform and will be a focal point of several departments maintaining a close working relationship with the staff-related services in UNHCR, such as Personnel Administration Section, Global Payroll Section, Global Learning and Development Centre (GLDC), HR Policy Section (HRPS), Legal Affairs Service (LAS), Assignments Management Section (AMS), Talent Development and Performance Section (TDPS), and Division of Information Systems and Telecommunications (DIST). The incumbent will also maintain contact and close cooperation with HR counterparts in the Field. The confidentiality of all UNHCR staff member matters and the need to deal with clients in a courteous and efficient manner are salient features of this position.


All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR's core values of professionalism, integrity and respect for diversity.

Duties

Content-related tasks: editing, updating and checking content in CORES
- Edit existing CORES content for clarity, conciseness and accuracy, taking into account different levels of knowledge and experience of users.
- Identify and create CORES content: collate authorities, index terms and texts. Prepare procedural guidelines as required in consultation with HR implementers.
- Identify common issues through liaison with HR implementers (PAS and Field) for clarification and possible inclusion in CORES.
- Monitor and update CORES content in response to clarifications and changes in rules, policies or procedures, identifying ambiguities and collating systematically for the review by the supervisor.
- Prepare and present CORES content in a form suitable for submission to the Contents Clearance Committee.

Personnel Files-related:
- Support PAS in handling specific data related to the official status files.

Platform-related tasks:
- Assist with developing structure of CORES to maximise user-friendliness of the site.
- Develop and update CORES Construction Manual as required.
- Liaise with Brand Team as required to ensure UNHCR brand compliance across entire site and contents.

Technical Assistance:
- Liaise with IT focal point as required to ensure CORES functions at optimum level and discuss possible modifications/developments as required to meet new needs.
- Liaise with IT to assist in any migration of CORES to new platform and ensuring smooth transfer of content.
- Ensure platform/site meets needs of CORES by collating and defining specific technical needs and sharing with IT.

- Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
- Perform other related duties as required.

Minimum Qualifications

Years of Experience / Degree Level
For G5 - 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher

Field(s) of Education
Not applicable.

Certificates and/or Licenses
Not specified.

Relevant Job Experience
Essential
Not specified.
Desirable
Project Management; HR. Some work experience in an international/multinational organization.

Functional Skills
UN-UN/UNHCR Administrative Rules, Regulations and Procedures;
IT-Computer Literacy;
(Functional Skills marked with an asterisk* are essential)

Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.


All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Additional information:

Candidates must be legally present in Hungary at the time of application, recruitment and hire.

For G5 - 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher.

NOTE: A completed and relevant minimum first level university degree (equivalent to BA or higher) shall count in full (100%) towards the required years of work experience. Priority will be given to eligible applicants meeting the full requirements

Remuneration:

In case of appointment, a competitive compensation and benefits package is offered.

G5 - Salary range: NET 684,443 HUF - NET 801,631 HUF.

Benefits:

Annual leave: UNHCR staff members holding a temporary appointment will accrue annual leave at the rate of 1.5 working days for each full calendar months of service (i.e. 18 working days per year).

Pension system: Staff members holding granted a minimum of 6 months temporary appointment will become participants in the United Nations Joint Staff Pension Fund (UNJSPF).

Health insurance plan: locally recruited staff members in Budapest will be enrolled in the Medical Insurance Plan (MIP). The coverage is also optionally available for eligible family members.

Shortlisted candidates may be required to sit for a test. No late applications will be accepted. UNHCR is committed to diversity and welcomes applications from qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, colour or ethnic and national origins, religion or belief, or sexual orientation. UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees).This position doesn't require a functional clearanceEnglish

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Skills

IT-Computer Literacy, UN-UN/UNHCR Administrative Rules, Regulations and Procedures

Education

Certifications

https://icsc.un.org/Home/SalaryScales