Senior Logistics Officer

Organizational Context

Job Purpose

The purpose for the Senior Logistic Officer is to manage Norwegian Red Cross fleet of vehicles in a safe and cost-effective manner and oversee maintenance, use of fuel and managing the drivers. In addition, the Country Logistic Coordinator will lead and organize travels for Country office staff and support the search of accommodation, warehouse and office space. 

Job Duties and Responsibilities

Strategic responsibilities

Ensure that Norwegian Red Cross fleet of vehicles are managed in a safe and cost-effective manner.

Manage and recruit needed drivers in collaboration with IFRC and HR

Provides logistics support within travel, accommodation, warehouse and office space.

Operational responsibilities

Coordination and Quality Assurance

Coordinate with partner’s procurement coordinator to ensure that all procurement in the country is carried out in accordance with the procedures and processes of the URCS and Norwegian Red Cross

Maintain knowledge, understanding and compliance with relevant procurement requirements and policies of the URCS project branch staff.

Contribute to the use of logistics IT tools to optimize procedures (maintenance and use of procurement tracking spreadsheet, maintenance and use of contract monitoring spreadsheet, use of cloud storage).

Review and analyze questionnaires of potential suppliers before making purchases from them.

Plan and track the shipment of relevant items and goods for the project's country offices.

Organize logistical support for events, trainings or meetings.

Maintain Norwegian Red Cross’ list of asset and inventory. Keep records as per organizational policies and facilitate during annual audits of inventory.

Continuously monitor gaps in collaborative processes between Norwegian Red Cross and NS and suggest areas of improvements.

Coordinate logistics personnel (e.g. drivers) and transportation according to available capacity and requirements.

Organize travel of Norwegian Red Cross staff in the country and their travel abroad - (accommodation, train tickets or car arrangements for travel, processing and loading of FTFs in accordance with ICRC requirements).

Organize the search for premises for the project needs (warehouses and offices, apartments for delegates).

Ensure that all project warehousing needs are met and compliant with National regulations.

Arrange, including making plans of, transporting and distribution of humanitarian aid within the country.

Provide training and capacity building of National Society’s project staff to encourage accountability and transparency in operational processes.

Overseeing fleet management and transport, including maintenance and smooth transportation of materials and driver duties.

Overseeing all import / export for goods and personal effects for the Delegation

Maintain records of all procurements and distribution processes managed for timely submission to country management.

Ensure that the Delegate Houses are kept in optimal conditions though keeping track of inventory, damages and provision of needed items

Collaboration

Liaise with the finance and procurement country teams to resolve any procurement-related queries.

Liaises and support Ukrainian Red Cross, ensuring the efficient and effective delivery of goods and logistics service.

Engage with the regional team and country team for support on administrative matters. and guidance

Cooperate with Logs and Procurement personnel in other parts of the RCM in the country in order to minimize financial risk.

Collaborate(and support) with Driver and Assistant in KHM to make sure specific logistics tasks is done

Education

Professional qualification in Supply chain management or Business Administration 

Experience

2-5 years’ experience in managing logistics in a humanitarian organization

Knowledge, Skills and Languages

Strong international experience & ability to manage logistics operations and manage
resources

Demonstrate use of and compliance with IFRC Logistics Standards

Strong procurement knowledge and experience

Ability to develop, manage and monitor budgets with regards to procurement, fleet
management and asset/resource administration

Ability to work towards achieving objectives and results

Ability to motivate, lead and work effectively through others to achieve operational
objectives

Ability to cooperate and share competency

Ability to communicate effectively

Ability to be solution oriented

Collaborates well with others and supports others in the pursuit of team goals

Competencies, Values and Comments

VALUES:Respect for diversity; Integrity; Professionalism; Accountability.

CORE COMPETENCIES:Communication; Collaboration and Teamwork; Pro-activity; National Societies and Customer Relations; Creativity and Innovation; Building Trust.