Procurement SSA G

DEADLINE FOR APPLICATIONS

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP? 

• WFP is a 2020 Nobel Peace Prize Laureate.

• WFP offers a highly inclusive, diverse, and multicultural working environment.

• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

BACKGROUND AND PURPOSE OF THE ASSIGNMENT:
United Nations World Food Programme (WFP) is the world’s largest humanitarian agency,
fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our
lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that
the poorest and most vulnerable, particularly women and children, can access the nutritious
food they need. In emergencies, WFP gets food to where it is needed, saving the lives of victims
of war, civil conflict and natural disasters.
After an emergency, WFP uses food to help communities rebuild their lives. On average, WFP
reaches more than 80 million people with food assistance in 80 countries each year. The
organization has the global footprint, deep field presence and local knowledge and relationships
necessary to provide access to food and contribute to lasting solutions, especially in many of the
world’s most remote and fragile areas.
Brief description of WFP in Uganda
WFP delivers food assistance in emergencies and work with communities to improve nutrition
and build resilience. WFP provides life-saving food assistance and livelihood opportunities to
refugees in Uganda. In addition, WFP assists the most vulnerable people in Karamoja with food
and nutrition assistance. Finally, WFP works with smallholder farmers and links them to markets.
As Uganda strives to achieve Zero Hunger by 2030 and become a middle-income country by
2040, WFP is also assessing its relevance and repositioning its role in Uganda.
Job Purpose
To provide coordination, administrative services and research to support the efficient and
effective procurement services.
ACCOUNTABILITIES/RESPONSIBILITIES:
1.􀀃 Provide operational coordination and administrative services, to support procurement
projects and activities, following standard processes and contributing to the effective
procurement of goods and services.
2.􀀃 Identify and recommend potential suppliers, and compile data/documents to support
the selection of suppliers, ensuring standard processes are followed.
􀀃
3.􀀃 Review, record and prioritise purchasing requests, and provide support to requisitioners,
in order to support the procurement of appropriate goods and services, at lowest cost to
WFP.
4.􀀃 Contribute to negotiations with new suppliers on terms and conditions of orders,
alongside a senior officer, in order to obtain the best terms and lowest costs for WFP.
5.􀀃 Prepare Purchase Orders, contracts and any supporting documentation for approval by
the appropriate stakeholder, and approve purchases within delegated authority, to
enable the swift purchase of goods and services.
6.􀀃 Resolve issues related to delivered goods, using initiative, liaising with all parties and
following standard processes, to ensure timely and accurate resolution of problems.
7.􀀃 Research, collect and analyse data in order to produce reports to enable informed
decision-making by Procurement Officers, and consistency of information presented to
stakeholders.
8.􀀃 Manage updates and further develop databases and records, to ensure information is
accurate, organised, and available for others to access, and supports reporting
requirements.
9.􀀃 Maintain relationships with internal counterparts, to support the alignment of
procurement activities with wider programmes and ensure a coherent approach to
meeting food assistance needs.
10.􀀃Supervise the work of support staff, providing practical advice and guidance, to ensure
individual and team objectives are delivered to agreed standards and deadlines.
11.􀀃Follow standard emergency preparedness practices to support WFP to quickly respond
and deploy food and needed resources to affected areas at the onset of the crisis.
QUALIFICATIONS & EXPERIENCE REQUIRED:
Education: Completion of secondary school education. A post-secondary certificate in the
related functional area.
Experience: 􀁸􀀃 Demonstrated familiarity with locally purchased
commodities/goods/services (e.g., cash based, in-kind donations).
􀁸􀀃 Experience conducting supplier research and coordinating with
retailers, wholesalers and traders.
􀁸􀀃 Demonstrated knowledge of procurement processes and linkages with
other operations (e.g., logistics).
Knowledge
& Skills:
􀁸􀀃 Tendering and Contracting: Displays basic understanding of processes
to support the contracting/tendering implementation at WFP by
collecting necessary information.
􀁸􀀃 Vendor Management: Leverages basic understanding of business needs
to define vendor requirements and selection criteria.
􀁸􀀃 Commodity and Product/Service Intelligence: Appropriately handles
products/services based on an understanding of sources, technologies,
properties, and public procurement principles/practices.
􀁸􀀃 Systems & Reporting: Demonstrates strong understanding of
procurement systems, Corporate operating System and tools to
conduct range of analyses and generate reports to drive decision
making.
􀁸􀀃 Ethics and Compliance: Maintains accurate records of activities in line
􀀃
with compliance standards to increase ease of response to basic audit
queries.
􀁸􀀃 Computer applications (MS Word and Excel).
􀁸􀀃 Report writing
􀁸􀀃 Communication Skills
􀁸􀀃 Analytical skills
Languages: 􀁸􀀃 Fluent in English including strong writing skills

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is dedicated to fostering diversity, equity, and inclusion. Our recruitment process is inclusively crafted to welcome candidates of all backgrounds, celebrating diversity and ensuring a respectful environment for all. We aim for an accessible and fair recruitment journey. Should you need any reasonable accommodations or have accessibility concerns, please reach out to us confidentially at global.inclusion@wfp.org. Our DEI team is here to ensure your full participation in our recruitment process.

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).

• Once your profile is completed, please apply, and submit your application.

• Please make sure you upload your professional CV in the English language

• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter

• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time

• Please contact us at global.hrerecruitment@wfp.org in case you face any challenges with submitting your application

• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.