Facility Maintenance Supervisor(Afghan Nationals Only)

General Duties

• Manage all administrative activities related to the maintenance section efficiently and creatively.
• Task Management: Assign daily duties, monitor progress, and ensure tasks are completed on time.
• Performance Evaluation: Assess and guide subordinate teams to ensure maximum efficiency and productivity.
• Reporting: Produce regular performance reports and maintain various records, including daily activity logs, approved PRs, and monthly statistical reports.
• Complaint Resolution: Address and resolve employee complaints and requests promptly.
• Procurement: Raise PRs related to the maintenance section and track maintenance activities.
• Vendor Management: Review vendor/contractor work and recommend payments upon completion.
• Maintenance Coordination: Organize and evaluate maintenance and repair activities for Kabul and field offices, including plumbing, electrical, and other features.
• Equipment Installation: Schedule and monitor the installation of new equipment, ensuring proper start-up and reporting findings.
• Facility Compliance: Ensure rented premises meet all facility requirements.
• Safety Compliance: Adhere to and enforce the IRC’s Safety Policy, attend safety meetings, and report accidents or violations.

Specific Duties:

• Administrative Follow-Up: Ensure all administrative activities related to maintenance are conducted properly and to standard.
• Performance Assessment: Regularly assess the performance of subordinate teams.
• Spare Parts Management: Ensure timely replenishment of maintenance spare parts and accurate recording of quantities.
• Maintenance Evaluation: Assist in organizing and evaluating maintenance and repair activities for office buildings.

Key Responsibilities:

• Oversee the daily operation of facility equipment and systems.
• Coordinate and schedule repairs and maintenance with outside contractors.
• Enforce safety rules and procedures and oversee ongoing training of maintenance staff.
• Inspect facilities to ensure compliance with local, state, and federal regulations.
• Manage inventory of supplies and equipment.
• Coordinate construction and renovation projects as needed.
• Maintain accurate facility records and prepare reports for management.
• Develop and manage the facilities budget.
• Implement and manage security protocols and procedures.
• Ensure the cleanliness and upkeep of all facilities.
• Manage relationships with vendors and service providers.
• Conduct regular inspections of facilities to identify and resolve issues.
• Develop and implement preventive maintenance programs.
• Coordinate space allocation and layout changes.
• Respond to facility-related emergencies and issues.
• Plan and oversee facility improvement projects.
• Ensure efficient use of energy and resources.
• Provide training and support to facilities staff.
• Develop and implement policies and procedures for facilities management.
• Monitor and evaluate the performance of facilities staff and cleaners.