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Protection Assistant (Reporting) – Tripoli

Tripoli

  • Organization: CTG - Committed To Good
  • Location: Tripoli
  • Grade: Level not specified - Level not specified
  • Occupational Groups:
    • Administrative support
    • Communication and Public Information
    • Protection Officer (Refugee)
    • Documentation and Information Management
  • Closing Date: 2024-12-08

Job description

CTG overview

CTG staff and support humanitarian projects in fragile and conflict-affected countries around the world, providing a rapid and cost-effective service for development and humanitarian missions. With past performance in 17 countries – from the Middle East, Africa, Europe, and Asia, we have placed more than 20,000 staff all over the world since operations began in 2006.

CTG recruits, deploys and manages the right people with the right skills to implement humanitarian and development projects, from cleaners to obstetricians, and mechanics to infection specialists, we’re skilled in emergency response to crises such as the Ebola outbreak in West Africa. Key to successful project delivery is the ability to mobilise at speed; CTG can source and deploy anyone, anywhere, in less than 2 weeks and have done so in 48 hours on a number of occasions.

Through our efficient and agile HR, logistical and operational services, CTG saves multilateral organisations time and money. We handle all our clients’ HR related issues, so they are free to focus on their core services.

Visit www.ctg.org to find out more

Overview of position

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non- governmental partners.  IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Under the overall supervision of the Protection Coordinator, the direct supervision of the M&E & Reporting Assistant and in close coordination with other colleagues, the successful candidate will complete all data related assigned tasks. 

 Role objectives

  1. Assist the monitoring, evaluation and reporting assistant in providing (M&E) support by drafting reports, presentations, data analysis tasks.

  2. Check, verify the source documents and reports with support from relevant colleagues to ensure receiving of all reporting sources on monthly basis.

  3.  Assist the monitoring, evaluation and reporting assistant in keeping the matrix of results and progress of the Program's indicators updated and organized.

  4. Utilize data management software to compile, analyse, and interpret data for insightful reports and effective monitoring.

  5. Develop and implement efficient reporting systems to track, and report on all protection unit activities.

  6.  Perform regular follow-up with teams on internal and external referrals, ensuring accurate data collection through review and validation processes.

  7. Support the team in the development of MS Power BI reports and dashboards for use of global, regional, country, and other stakeholders to monitor data quality and validation issues and to report protection indicators, measures, and statistics.

  8.  Contribute to the analysis and reporting of the progress of the Program, as well as the identification of good practices and lessons learned.

  9. Maintain and monitor the e-filling of financial and administrative documentations relevant to project in the internal SharePoint.

  10. Assist in the development of effective monitoring mechanisms and tools to facilitate analysis, oversight, accountability and senior management decision making.

  11. Support the internal and/or external evaluations of the Program.

  12.   Carry out administrative tasks as assigned.

 Project reporting

M&E and Reporting Assistant (IOM)

 Key competencies

The incumbent is expected to demonstrate the following values and competencies:

Values

·Inclusion and respect for diversity respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

·Integrity and transparency maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

·Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

·Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

·Delivering results produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

·Managing and sharing knowledge continuously seeks to learn, share knowledge and innovate.

·Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

·Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies[1]– behavioural indicators level 2

·Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.

·Empowering others and building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.

Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

Team management

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 Further information
                    • Minimum of 2 years  professional experience in Reporting, Information Management  and M&E.
                    • Effective organizational skills and ability to establish priorities and plans, ability to work under pressure and cope with deadlines;
                    • Demonstrated problem solving attitude and skills;
                    • Good written and spoken communications skills, good interpersonal skills, ability to work in a multi-cultural environment;
                    • Fluent in English and Arabic, both written and spoken, knowledge of French is considered an advantage;
                    • Good knowledge of MS Office applications .e.g. Excel, Word, Outlook, etc
                     Disclaimer:
                    · At no stage of the recruitment process will CTG ask candidates for a fee. This includes during the application stage, interview, assessment and training.
                    · CTG has a zero tolerance to Sexual Exploitation and Abuse (SEA) which is outlined in its Code of Conduct. Protection from SEA is everyone’s responsibility and all staff are required to adhere to CTG’s Code of Conduct at all times.
                    We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
                    Before applying, please make sure that you have read the requirements for the position and that you qualify.
                    Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.