Project Support (Internship)

Key Responsibilities Project Implementation

• Familiarize with relevant matters relating to finance, human resources, procurement and other support functions in compliance with established procedures, SOPs and the UNOPS policies and regulations.

• Ensure that project records and other relevant documents are properly maintained and updated in the internal systems.

• Support in the compilation, consolidation and analysis of relevant project data during quarterly assurance tasks.

• Assist in the preparation of project reports and updates.                                                                                                                                                                                                                                                                                                                                                                                                  

• Ensure the eligibility of incoming project payment requests and their compliance with UNOPS FRR and the project agreement.

• Compile all the appropriate and complete supporting documents to be used for preparation of payment requests. 

• Raise requisitions for project procurements of goods and services, and prepare Receipt and Inspection Reports (RIR) for goods received.

• Familiarize with procurement of goods and services for the project; collaborate with the Procurement team and other relevant units to facilitate and expedite the project procurement activities.                                                                                                                                                                                                                                                                                                                                                     

• Handle routine project logistics functions and escalate issues to the supervisor with possible recommendations for the course of action.

• Issue equipment and supplies to the project teams and maintain updated project inventory records.

• Assist in maintaining a sound project assets and expendables management and control system per UNOPS’ Asset Management policy.

Learning Objectives 

It is expected that by the end of the assignment, the intern will have hands-on experience, growth opportunities, and improved capacity in effective and efficient project management support in the following areas: 

• Project procurement, logistics and other operational activities

• Documents management and reports preparation

• Collaboration and Communication

• Additionally, the intern would also be conversant with UNOPS financial rules and regulations as well as other relevant policies and guidelines.

a. Education and qualifications

• To be eligible for this particular internship with UNOPS, the candidate must have graduated in the past four years in the following areas: Finance, Management, Business/Public Administration, or other relevant discipline.     

• Computer literacy is required and may include skills such as: Advanced Excel / Google Sheet skills Powerpoint / Google Slides skills, advanced Word / Google Docs skill.                                    

b. Work Experience 

• No specific professional experience is required for this position; however, familiarity with general operations is an advantage.

c.  Languages

• Fluency in English – both written and oral

• Fluency in Dari and Pashto – written and oral