FINANCE, ADMINISTRATION AND PROCUREMENT SR. ASSISTANT

INTRODUCTION TO GGGI

The Global Green Growth Institute (GGGI) is a treaty-based international, inter-governmental organization dedicated to supporting and promoting strong, inclusive and sustainable economic growth in developing countries and emerging economies. To learn more please visit about GGGI web page. 

GGGI has a diverse portfolio of programs in developing countries and emerging economies around the world. These in-country programs, together with global products and services, focus on delivering results through an integrated approach of evidence-based green growth planning and implementation aligned to countries' development priorities. GGGI has a unique in-country presence and prominent role as a neutral, trusted advisor and strategic development partner embedded in Member and partner governments. This special arrangement or positioning sets GGGI apart from other international development and environmental development partners that collectively serve the green growth agenda.

GGGI has been present in Guyana since 2018 and has been supporting the Government of Guyana and collaborating with donors and other partners in three main areas: renewable energy, forest and land-use management and, adaptation and coastal resilient projects.

POSITION SUMMARY

Based in Georgetown, the Finance, Administration and Procurement Sr. Assistant will provide administrative support to the Guyana Office and the “Strategic Management Support for the Norway- Guyana Portfolio” project funded by Norwegian Agency for Development Cooperation (NORAD). His/her role will enable the successful delivery of the project and country programs through administrative tasks which include understanding and proficient use of GGGI’s systems (ERP, E-recruitment, and E-procurement), raising requisitions and invoices, carrying out minor and low-value procurement processes, supporting hiring processes, organizing travel arrangements and financial information for reporting purposes, providing support in the organization for: workshops and meetings,  general office administration, taking notes; IT asset count, office well-being and staff engagement, supporting expat staff in administrative requirements related to relocation and administrative needs of regional initiatives.

He/she will support the execution of the GGGI Guyana Country project portfolio by enabling all required operations and reporting to the Finance, Administration, and Procurement Associate and the Program Officer.

PURPOSE

• Carry out essential admin operations/transactions that require a basic understanding of GGGI’s rules, procedures, systems, and tools, complying with established GGGI policies, standards, and donor requirements.

• Provide assistance on day-to-day administrative activities for the successful functioning of the country office.

• Perform procurement-related tasks to guarantee the programs’ successful and timely delivery.

• Provide logistics support for the organization of workshops, conferences, meetings, and other events.

• Support travel-related tasks, abiding by GGGI’s rules and procedures and ensuring that these processes are fully documented.

ENGAGEMENT

• Work closely with the Finance, Administration, and Procurement Associate and the Program Officer, and other country officers to support administrative aspects of program and project implementation.

• Engage with internal and external stakeholders to guarantee compliance with GGGI’s rules when carrying out HR, Procurement, Events, and travel-related processes.

• Liaise with regional office staff, country teams, and HQ staff as necessary to perform duties.

• In coordination with operations staff and HQ, support HR-related tasks.

DELIVERY

• Provide administrative support as required, including, but not limited to, note-taking, agenda development, calendar updates, meeting scheduling, event organization, and travel arrangements.

• Support finance and procurement staff in administrative functions related to payments, budgets, procurement, and hiring processes in compliance with donor conditions, GGGI's Rules and Regulations, and internal systems.

• Support regional engagement initiatives through in-person and virtual meetings, social events, learning opportunities, and knowledge sharing.

• Support high-quality document management and project document record keeping through GGGI’s internal tools and systems.

• Coordinate the development of presentations, documents, and tools as appropriate.

• Coordinate onboarding new staff and consultants in consultation with hiring managers.

• Support relocation arrangements for expatriate staff.

• Support administrative tasks related to regional office projects' finance, procurement, and operational delivery.

• Support initiatives to enhance staff well-being and engagement.

• Other administrative support as needed and/or requested. 

REQUIREMENTS

QUALIFICATIONS

• Guyana citizens or entitled to work and live in Guyana.

• Bachelor's degree in administration, economics, finance, public administration, management, or any discipline related to the assignment.

• Preferable at least 2 - 3 years of professional experience in the above fields.

• Working experience with international or technical assistance organizations that deliver donor-funded projects will be an asset.

• Good level of proficiency in Microsoft Office applications (Word, Excel, PowerPoint, etc.), as well as Enterprise Resource Planning (ERP) or similar software.

• Experience working in teams with varied levels of responsibilities.

• Experience coordinating integrated service platforms with the team, ensuring service quality and compliance.

• Strong English communication (speaking, writing and presentation) skills.

• Spanish communication is advantageous but not mandatory.

FUNCTIONAL

• Self-motivated, teamwork and creative problem-solving abilities

• Expertise with reliable hands in Microsoft Office.

• Good ability to pay attention to details and accuracy, particularly when it comes to relationship management, event logistics, quotations, etc.;

• Fast learner, quick to adapt to new environment, systems and bring an immediate contribution.

• Good literacy with systems, processes, and analytical and logical thinking.

• Excellent multi-cultural literacy and interest in being a part of an international team working in an evolving and entrepreneurial environment.

• Ability to produce deliverables on time with minimal supervision.

• Service-oriented to internal and external clients, with demonstrated abilities to find solutions, resolve problems and overcome challenges.

• Good understanding and ability to execute operational processes that lead to successful project delivery.

• Willing to share ideas with the team during brainstorming and problem-solving exercises.

• Respect confidentiality as necessary.

• Good at problem-solving, asks questions, seeks support when needed and shares knowledge with others both internally and externally.

CORPORATE

• Understand and actively support GGGI’s mission, vision and values.

• Promote the optimum use of public resources.

• Promote an organizational culture of trust, transparency, respect and partnership.

• Shares information easily. Manage emotions and stress positively, build rapport and resolve conflict easily.

• Promote creativity and innovation among staff.

• Be able to lead where needed and provide solutions to project-level challenges

WORKING CONDITIONS

The  Finance, Administration and Procurement Sr. Assistant is a National Position at X5 grade level in GGGI’s Guyana national salary scale. The salary range for the position starts at USD 15,317 per annum, depending on qualifications and experience. GGGI provides 15% of base salary towards retirement plan/long-term savings, 27 days of annual leave, and private health insurance that covers dental and vision. GGGI is committed to providing a work environment that is sufficiently flexible to accommodate diverse life-cycle challenges and assist Staff members to achieve a better balance between work and personal/family commitments, thus ensuring high performance, long-term productivity, and well-being of Staff members.