Country

Papua New Guinea

Type

Full Time

Program (Division)

Country Programs - Papua New Guinea

The Clinton Health Access Initiative, Inc. (CHAI) is a global health organization committed to our mission of saving lives and reducing the burden of disease in low-and middle-income countries. We work at the invitation of governments to support them and the private sector to create and sustain high-quality health systems.

CHAI was founded in 2002 in response to the HIV/AIDS epidemic, with the goal of dramatically reducing the price of life-saving drugs and increasing access to these medicines in the countries with the highest burden of the disease. Over the following two decades, CHAI has expanded its focus. Today, along with HIV, we work in conjunction with our partners to prevent and treat infectious diseases such as COVID-19, malaria, tuberculosis, and hepatitis. Our work has also expanded into cancer, diabetes, hypertension, and other non-communicable diseases, and we work to accelerate the rollout of lifesaving vaccines, reduce maternal and child mortality, combat chronic malnutrition, and increase access to assistive technology. We are investing in horizontal approaches to strengthen health systems through programs in human resources for health, digital health, and health financing. With each new and innovative program, our strategy is grounded in maximizing sustainable impact at scale, ensuring that governments lead the solutions, that programs are designed to scale nationally, and learnings are shared globally.

At CHAI, our people are our greatest asset, and none of this work would be possible without their talent, time, dedication and passion for our mission and values. We are a highly diverse team of enthusiastic individuals across 40 countries with a broad range of skill sets and life experiences. CHAI is deeply grounded in the countries we work in, with the majority of our staff based in program countries. Learn more about our exciting work: http://www.clintonhealthaccess.org

CHAI is an Equal Opportunity Employer, and is committed to providing an environment of fairness, and mutual respect where all applicants have access to equal employment opportunities. CHAI values diversity and inclusion, and recognizes that our mission is best advanced by the leadership and contributions of people with diverse experience, backgrounds, and culture.

Position Description:

The CHAI PNG team is seeking a highly skilled individual to support its financial management and procurement activities, supporting the effective allocation of operational resources while ensuring that compliance with donor and regulatory standards is maintained. Under the supervision of the Finance and HR Coordinator, the Finance & Procurement Officer will oversee budgeting, financial operations, and reporting processes while maintaining transparency, accuracy, and accountability in fund management. This role involves close collaboration with program teams, and other stakeholders to optimize financial resources in line with CHAI’s mission, contributing to project implementation, compliance, and the efficient delivery of programs and services.

Finance Management

• Financial Record Keeping
  • Prepare and maintain accurate financial records, ensuring compliance with organizational policies and donor requirements.
  • Generate monthly, quarterly, and annual financial reports for management, donors, and regulatory agencies.
  • Support annual audits by preparing required documentation and ensuring the accuracy of financial statements.
  • Prepare and reconcile monthly GST and SWT submissions to the IRC.
  • Support in filing of Annual Returns.
• Budgeting and Reporting
  • Assist in preparing project and organizational budgets, working closely with project managers to align financial resources with program objectives.
  • Track expenditures against budgets, provide variance analysis, and recommend budget adjustments as needed.
  • Produce periodic budget utilization and forecasting reports to support effective decision-making.
• Accounts Payable and Receivable
  • Process payments to vendors and contractors, ensuring compliance with financial policies and donor requirements.
  • Record incoming funds and maintain up-to-date accounts receivable records.
  • Conduct reconciliations of accounts payable and receivable to ensure accuracy and resolve discrepancies.
• Internal Controls and Compliance
  • Implement and monitor internal controls to safeguard financial resources and ensure compliance with internal policies.
  • Ensure that financial procedures meet donor, regulatory, and internal requirements.

Procurement Management

• Vendor Sourcing and Selection
  • Evaluate and select suppliers to meet the organization’s operational and project needs.
  • Negotiate terms and conditions with suppliers to ensure the best value, quality, and service.
• Procurement Process Management
  • Coordinate procurement processes, from requisition to payment, ensuring that procurement activities adhere to organizational policies and donor requirements.
  • Ensure accurate records of all procurement activities, including vendor agreements, purchase orders, and delivery receipts.
• Inventory and Asset Management
  • Track the procurement, allocation, and usage of equipment and supplies to ensure efficiency.
  • Manage and maintain asset records and conduct regular inventory audits to verify asset status and location.
  • Conduct periodic audits of assets and supplies, coordinating repairs and replacements as needed.
• Compliance and Risk Management
  • Ensure procurement activities comply with internal policies, donor guidelines, and regulatory standards.
  • Conduct periodic reviews of procurement policies to maintain transparency and accountability.
  • Identify potential risks in procurement processes and develop strategies to mitigate them.

Perform any other duties as assigned from time to time.

• Bachelor’s degree in finance or accounting. A professional qualification (e.g., CPA, CAT, ICA) is an advantage.
• At least 3 years of experience in finance and procurement roles, preferably in an NGO or nonprofit environment.
• Strong knowledge of donor compliance, financial reporting standards, and procurement regulations.
• Proficiency in an accounting software and Microsoft Office, especially Excel MS Teams.
• Adequate organizational, analytical, and problem-solving skills with strong attention to detail.
• Ability to manage tasks, meet deadlines, and work both independently and as part of a team.
• Strong communication skills for coordinating with suppliers, program teams, and management.
• High level of integrity and commitment to transparency and ethical practices in finance and procurement.