Roster for Warehouse Assistants (GS-4), (Damascus & Latakia) (5 Positions)

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Purpose of the Position

To provide timely and efficient support to the Syria Country Office in the area of supplies management and warehousing.

Objectives of the Programme and of the immediate Strategic Objective

The mission of WHO's Health Emergencies Programme is to build the capacity of Member States to manage health emergency risks and, when national capacities are overwhelmed, to lead and coordinate the international health response to contain outbreaks and to provide effective relief and recovery to affected populations.

Organizational Context

Under the direct supervision of the Logistic Officer and the overall guidance of the Head of the Senior Operations Officer, work is assigned by the supervisor who gives instructions on non-routine matters. Routine tasks are performed independently with some discretion in non-routine matters. Established procedural and guidelines are available, but where guidelines are incomplete, limited interpretation of guidelines may be required to select course of action on approach to work.

Summary of Assigned Duties

The incumbent will perform the following duties and responsibilities:

1. Ensure the efficient receipt and dispatch of all goods from/to the warehouse, supervising the loading/ unloading operations and the packing of medicines/supplies for dispatch as required.

2. Ensures all incoming and outgoing supplies are inspected prior to receipt/dispatch.

3. Ensure that all records are properly maintained for goods received and dispatched, maintains accurate up-to-date inventory of the warehouse including regular physical inventory and to produce regular stock reports using computer applications/database.

4. Ensure that all storage guidelines as well as standard operating procedure provided by the organization are followed.

5. Assess the availability of space in the warehouse to ensure that all medicines in the warehouse are properly stacked/stored in compliance with the organization's procedures

6. Ensure the warehouse adheres to all safety requirements as per the organization's policy, bringing any issue affecting the safety and security of staff and the warehouse to the immediate attention of the supervisors for remedial action.

7. Provide periodic inventory management reports to the first level supervisor

8. Participates in the regular warehouse physical inventory counts.

9. Any other duties as requested by the supervisor.

Recruitment Profile

Competencies:

• Producing Result
• Teamwork
• Communication
• Respecting and Promoting Individual and Cultural Differences

Functional Knowledge and Skills

• Good knowledge of warehouse management procedures and application
• Skills to maintain effective client relationships.
• Ability to perform protocol arrangements in accordance with established standards.
• Ability to compile and organize information for the preparation of reports
• Ability to multitask and work under pressure
• Attention to details, tracking and monitoring skills

Education Qualifications

Education:

Essential: Completion of secondary education supplemented by logistics and/or warehouse training

Desirable: Bachelor’s degree in Pharmacy

Experience

Essential: At least three years of progressive experience in logistics

Desirable: Relevant experience in the UN system.

Use of Language Skills

Good knowledge of English and Arabic is essential.

Other Skills (e.g. IT)

Ability to operate PC and good knowledge of Microsoft applications

Knowledge of GSM/Oracle applications

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at USD 12,463 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test and/or an asynchronous video assessment may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.

• The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion) are strongly encouraged to apply.

• Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to reasonableaccommodation@who.int

• An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• For information on WHO's operations please visit: http://www.who.int.

• WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.

• The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.

• Please note that WHO's contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at shws@who.int.

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.

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