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SUB AWARD MANAGER

Gadaref

  • Organization: Mercy Corps
  • Location: Gadaref
  • Grade: Mid level - Mid level
  • Occupational Groups:
    • Managerial positions
  • Closing Date:

Description

About Mercy Corps

Mercy Corps is a leading global organizationpowered by the belief that a better world is possible. In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions into action — helping people triumph over adversity and build stronger communities from within. Now, and for the future.

ProgramSummary 

Mercy Corps has been operational in Sudan since 2004, and currently has a country office in Port Sudan and field offices in South Darfur, Central Darfur, South Kordofan, North Kordofan, Kassala, River Nile, Northern and Gedaref states. Mercy Corps’ current areas of programming include food security and livelihoods, WASH, health, nutrition, resilience, and Market Systems Development. Mercy Corps’ Sudan crisis response seeks to meet the humanitarian needs of vulnerable Sudanese and other conflict-affected people across the country. Mercy Corps Sudan is recognized as a leader in market systems, agricultural, and food security and building on this experience, the Mercy Corps Sudan humanitarian program will layer in resilience and other program activities where appropriate and feasible to do so.

The Sudan Somoud - Enhancing Community Resilience Project is an initiative funded by the World Bank which has two interlinked components: 

Component 1: Community Led Basic Service Delivery. This component supports: (i) delivery of improved community led basic services; (ii) temporary engagement of frontline workers and volunteers in select sectors; (iii) project management and technical assistance costs; and (iv) technical assistance and training to select local authorities.  

Component 2: Improving Food Security. This component supports: (i) increased resilience and production of select crops and protection of livestock assets in rural areas that supply food to the target communities; (ii) agricultural value chains; (iii) the scaling-up and strengthening of community consumer cooperatives and organizations and community food centers that distribute agricultural outputs and provide affordable food to vulnerable groups; and (iv) project management and implementation costs.  

General Position Summary 
The Subawards Manager will play a critical role in managing, coordinating, and monitoring subawards for the SOMOUD program in Gedaref, including partnerships with national NGOs, and other community-based organizations. This role is essential to ensuring the effective and compliant management of sub-grants to achieve SOMOUD’s programmatic and strategic goals. The ideal candidate will have experience in grant management, compliance, and capacity building with a strong understanding of working in humanitarian / fragile local context.
Essential Job Responsibilities 
Subaward Management and Compliance
  • Assist in drafting subaward agreements, scopes of work, and budgets. Ensure all subaward documents are compliant with donor regulations and Mercy Corps policies.
  • Pre-award assessments and ensure potential partners meet required standards. Perform ongoing monitoring and capacity assessments of subawardees to mitigate risks and ensure accountability.
  • Conduct regular monitoring to review compliance with subaward terms and conditions, conduct spot-checks and ensure that all activities align with donor and Mercy Corps’ standards.
Partner Capacity Building
  • Provide training and support to sub awardees on topics such as financial management, compliance and reporting.
  • Work with Mercy Corps’ field teams to design training and support interventions that help sub awardees strengthen their operational and programmatic capacities.
Financial Oversight
  • Oversee subaward budget allocation and spending to ensure funds are used in compliance with Mercy Corps’ and donor policies. Work with the finance team to review subawardees’ financial reports.
  • Ensure timely submission and review of subaward financial reports, analyze spending patterns, and provide feedback to sub awardees to ensure effective management of funds.
  • Work closely with the program, finance, and operations teams to ensure subaward management aligns with program goals.
Documentation and Reporting
  • Maintain comprehensive subaward documentation in line with Mercy Corps’ and donor requirements. Ensure all documents are properly filed and accessible for audits and reviews.
  • Regularly report on subawardee performance, issues, and achievements to relevant Mercy Corps teams. Contribute to donor reports by providing accurate and up-to-date information on subaward activities.
Security
  • Ensure compliance with security procedures and policies as determined by country leadership.
  • Proactively ensure that team members operate in a secure environment and are aware of policies.
Organizational Learning 
  • As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves. 
Accountability to Beneficiaries
  • Mercy Corps team members are expected to support all efforts toward accountability, specifically to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.
  • Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC's policies, procedures, and values at all times and in all in-country venues.
Supervisory Responsibility

Subawards Officers

Accountability 
Reports Directly To: Finance Director
Works Directly With: Director of Programs, MSD Specialist, Director of Finance, Director of Operations, Program Performance & Quality Director & MEL Manager
Knowledge and Experience 
  • Bachelor’s degree in Finance, Business Administration, International Development, or related field (Master’s preferred).
  • Minimum of 5 years of relevant experience in grant/subaward management, preferably in an international NGO setting.
  • Demonstrated experience with donor compliance, financial management, and capacity-building initiatives.
  • Demonstrated ability to lead and manage large, multi-disciplinary teams in challenging environments. Excellent communication skills, both verbally and in written. 
  • Proven solid analytical and problem solving skills.
  • Excellent writing and verbal skills in English is required. 
  • Extensive travel to program areas is required. 
Success Factors 
The ability to interact effectively with international and national personnel is required. A demonstrated ability to multi-task, meet deadlines and process information in support of changing program activities is necessary. A professional standard of program, finance and procurement ethics as well as the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential. The post must be willing to travel to Mercy Corps field offices and project sites.
Living Conditions / Environmental Conditions
The position is based in Gedaref, and it requires up to 40% travel , which may include travel to insecure locations where freedom of movement is limited and areas where amenities are limited. Mercy Corps team members represent the agency both during and outside work hours when deployed in a field posting or on a visit/TDY to a field posting. Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MercyCorps’ policies, procedures, and values at all times and in all in-country venues.

Fostering a diverse and open workplace is an important part of Mercy Corps’ vision. Mercy Corps is an Equal Opportunity Employer regardless of background. We are committed to creating an inclusive environment.

Ongoing Learning

In support of our belief that learning organizations are more effective, efficient and relevant to the communities we serve, we empower all team members to dedicate 5% of their time to learning activities that further their personal and/or professional growth and development 

Diversity, Equity & Inclusion

Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives.

We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today.

Equal Employment Opportunity

Mercy Corps is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact.

We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.

Safeguarding & Ethics

Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC and have signed on to the Interagency Misconduct Disclosure Scheme. By applying for this role an applicant confirms that they have not previously violated an employer’s sexual misconduct, sexual exploitation and abuse, child safeguarding or trafficking policy. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct e-learning courses upon hire and on an annual basis.

As an applicant, if you witness or experience any form of sexual misconduct during the recruitment process, please report this to Mercy Corps Integrity Hotline ([email protected]).
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.