Finance Assistant

OBJECTIVES OF THE PROGRAMME

The general objectives of the Accounts and Finance Management are to provide effective budget and finance support services to WHO programmes and administration as well as support the management of financial assets of the organization in the Africa Region in compliance with organization-wide policies and procedures.

DESCRIPTION OF DUTIES

I. Expenditure Batch Management: Data Entry and Validation: Accurately and efficiently input expenditure data into the eEB system, meticulously verifying data integrity and ensuring strict adherence to WHO guidelines and internal control procedures. This includes identifying and correcting any data entry errors promptly. Batch Creation: Proactively create and prepare eEBs for both standard and non-standard expenditure requests, correctly assigning project, task, and award numbers, and ensuring all required supporting documentation is attached. Submission and Follow-up: Submit completed eEBs, actively monitor their progress, and promptly follow up on pending approvals, addressing any discrepancies or errors that arise. II. Financial Reconciliation and Compliance: Reconciliation: Conduct regular reconciliations of eEB data with supporting documentation, proactively identifying and resolving any discrepancies or inconsistencies. Prepare concise reports detailing reconciliation findings and corrective actions taken. Compliance Monitoring: Maintain a high level of awareness of and strict adherence to all relevant WHO financial regulations, policies, internal control procedures, and audit recommendations throughout all aspects of eEB processing. Assist in following up on reconciling items (all AFRO region), and take corrective action, where required. Assist in following up on GL and bank balances (all AFRO Region) and liaise with concerned Budget Center to initiate corrective action, where applicable. III. Travel Management and Imprest Support: Travel Quality Assurance: Assist in the quality assurance review of Travel Requests (TRs) and Travel Claims (TCs), ensuring adherence to established policies and procedures, and liaising with relevant staff to resolve any issues. Travel Management Improvement: Proactively identify and report on recurring issues with travel claims and travel requests, proposing practical and effective improvements to policies, rules, procedures and regulations. Imprest Quality Assurance: Assist in the review of imprest returns, identifying and reporting on recurring issues, and proposing solutions to improve processes and enhance capacity building among imprest account holders. Inconsultation with the Finance Officer, provide assistance and advice to finance staff in the field on reported imprest issues. Ensure appropriate filing of accounting documents and vouchers. IV. Other Duties: Other Assignments: Undertake other finance-related duties as assigned by the Finance Officer, contributing to the overall efficiency and effectiveness of the Accounts and Finance Management unit.”

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary school education or equivalent technical or commercial education.
Desirable: Training in Accounts, Budget or Finance.

Experience

Essential: A minimum of ten years of relevant work experience.
Desirable: Experience in Accounts, Budget and Finance support positions in WHO or another UN agency. Experience in Oracle-based or other ERP systems.

Skills

Excellent organizational and time management skills. Good analytical skills. Sound planning skills

WHO Competencies

Teamwork
Respecting and promoting individual and cultural differences
Communication
Producing results
Knowing and managing yourself

Use of Language Skills

Essential: Intermediate knowledge of English. Expert knowledge of French.
Desirable:
The above language requirements are interchangeable.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at XAF 14,437,000 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test and/or an asynchronous video assessment may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.

• The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion) are strongly encouraged to apply.

• Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to reasonableaccommodation@who.int

• An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• For information on WHO's operations please visit: http://www.who.int.

• WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.

• The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.

• Please note that WHO's contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at shws@who.int.

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.

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