Contingent Owned Equipment (COE) Assistant

Under Resolution 2677 (2023), the Security Council determined that the situation in South Sudan continues to constitute a threat to international peace and security in the region.

The Council extended the UNMISS mandate until 15 March 2024. It also emphasized that the Mission should continue advancing its three-year strategic vision defined in resolution 2567 (2021) to prevent a return to civil war, build durable peace and support inclusive, accountable governance as well as free, fair and peaceful elections in accordance with the Revitalized Peace Agreement.

Under Chapter VII of the Charter of the United Nations, UNMISS is therefore authorized to use all necessary means to implement its mandate which includes:

(a) Protection of civilians
(b) Creating conditions conducive to the delivery of humanitarian assistance
(c) Supporting the Implementation of the Revitalised Agreement and the Peace Process
(d) Monitoring, investigating, and reporting on violations of humanitarian and human rights law

The overall ceiling for uniformed personnel is maintained at 17,000 troops and 2,101 police, including 88 corrections officers.

Please refer to https://unmiss.unmissions.org/mandate for more information.

UNMISS was established in 2011 under the auspices of the UN Department of Peacekeeping Operations (DPKO); subsequently, UNMISS mandate has been renewed through resolutions. The assignment is based in JUBA with possible relocation in any of the field offices as per the Mission requirement, under Mission Support Centre – COE/MOU Management Unit.

The UN Volunteer COE Assistant, within a team of Contingent Owned Equipment (COE) Inspectors/Assistants, will be responsible for individual contingent units. Under the supervision of the Chief COE/MOU Management Unit, the COE Inspector/Assistant, will perform the following duties:

a. Conduct Arrival, Periodic, Operational Readiness, Repatriation, and other inspections of units to verify by physical inspection that the T/PCC and the UN follow their agreed responsibilities as detailed in the Memorandum of Understanding (MOU).
b. Prepare and raise Major Equipment (ME) and Self-Sustainment (SS) verification reports in the Uniformed Capability Management (UCM) system, and process for eventual approval by the COE Programme Manager/Chief COE/MOU Management Unit.
c. Maintain the e-COE System and ensure data quality in the e-COE System (UCM).
d. Produce standard and customized reports using e-COE data using Business Intelligence and electronic spreadsheets for Mission Support Division (MSD), Force Headquarter (FHQ) and Police Headquarter (PHQ) as required.
e. Maintain accurate contingent tables of organization and equipment (TOE) to include the organizational chart, tasks for which the unit has been organized, equipped, and trained, unit’s allocation of ME, SS responsibilities and staffing list.
f. Maintain accurate records of ME and SS inspections records.
g. Provide advice to contingent staff of formed units for which he/she is responsible on all COE/MOU related matters including recommendations as to how non-compliance with MOU may be rectified.
h. Identify, in consultation with the COE Team Leader, any deficiencies and surpluses of equipment and SS capabilities compared to MOU and operational requirements and recommend corrective action.
i. Produces weekly and monthly reports for COE Programme Manager/Chief COE/MOU Management Unit as required and perform administrative tasks including monitoring the archiving of documents and provide statistics.
j. Organizes, coordinates meetings and draft the meeting minutes for the review of COE Programme Manager/Chief COE/MOU Management Unit.
k. Follow up and process the monthly Uniformed Strength Reports (USRs) and ensure it has been fully endorsed and certified in UCM system.
l. Follow up and process the submitted Daily Allowance and Recreational Leave Allowances claims (DA & RLA) and ensure its completion and closure.
m. Draft reports and interoffice memos as required by the Chief COE/MOU Management Unit and review all the outgoing correspondence from the Unit.
n. Manage the Unit’s SharePoint and ensure it is classified and updated on daily basis.
o. Additional duties as required by the COE Programme Manager/Chief COE/MOU Management Unit.

Furthermore, UN Volunteers are required to:

a. Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day).
b. Be acquainted with and build on traditional and/or local forms of volunteerism in the host country.
c. Provide annual and end of assignment reports on UN Volunteer actions, results and opportunities using UNV’s Volunteer Reporting Application.
d. Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.
e. Assist with the UNV Buddy Programme for newly arrived UN Volunteers.
f. Promote or advise local groups in the use of online volunteering or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.