Data Base Assistant - Moroto

About Mercy Corps

Mercy Corps is a leading global organization powered by the belief that a better world is possible.
In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions
into action — helping people triumph over adversity and build stronger communities from within.
Now, and for the future.

Program / Department Summary

Mercy Corps implements high quality- analytical work in tough environments. We’ve been operating in Uganda since 2006 and currently manage a range of programs in Acholi, West Nile and Karamoja sub-regions with funding from a host of donors. In October 2017, Mercy Corps was awarded a 5 year USAID/ Food for Peace- funded program working in 5 districts in Karamoja (Amudat, Moroto, Kotido, Kaabong and Karenga), the Apolou Activity. The Activity goal “improved food and nutrition security” has four purposes with cross cutting themes of gender and youth and resilience:

1. Inclusive and effective governance contributes to food and nutrition security
2. Improved health and nutritional status of pregnant and lactating women, children under five, and adolescent girls
3. Improved WASH conditions
4. Adolescent girls, adolescent boys, women and men access diverse and secure livelihoods through improved capacities and strengthened market systems

 

Apolou is implemented by a consortium of actors led by Mercy Corps, including Save the Children, Whave Solutions, three local partners (KAPDA, NARWOA and RiamRiam) and Tufts University’s Feinstein International Centre (FIC).

General Position Summary

The Database Assistant will work with the Mercy Corps Apolou Activity team as well as our local partner organizations to oversee and ensure the collection of quality M&E data for the program.  The Database Assistant will be responsible for supporting the Senior Information Officer to oversee the monitoring and data collection of the project, lead regular and annual field based household and group interviews, analyze data to provide insight to project team, and contribute to report writing. S/he will ensure that performance monitoring and results reporting tools and processes across the entire program are in place, effectively implemented and well synchronized between the Activity sites. The Database Assistant may supervise teams of enumerators in data collection, data analysis, and reporting according to the needs of the Activity. The Database Assistant will be an integral member of the Activity team learning and reflection processes, leading discussion on beneficiary feedback.   

Essential Job Responsibilities

Essential functions

• Work closely with the Apolou & RCF team and local partners, to ensure effective monitoring, evaluation and reporting of program activities and results.
• Work on maintaining participant tracking systems, with a primary focus on providing high quality data to program teams.
• Proactively work to contribute in the development and improvement of the system’s functionality, enhancing data quality, and identifying areas of improvement well in time
• Work closely with program teams in devising new ways, and processes to improve efficiency of data collection processes, and quality of collected data.
• Generate quality data analysis for reporting and learning purposes
• Maintain confidentiality and observe data protection and associated guidelines at all times.
• Develop data collection tools
• Provide database reports for team leads
• Perform spot checks on the team’s data collected and reports each month.
• Provide participant numbers to supervisors as need arises.
• Other duties as assigned.

Finance & Compliance Management

• Ensure compliance with donor and Mercy Corps regulations related to food security programming.

Security

• Ensure compliance with security procedures and policies as determined by country
• Proactively ensure that team members operate in a secure environment and are aware of policies.

Organizational Learning 

• As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.

Accountability to Beneficiaries

• Mercy Corps team members are expected to support all efforts toward accountability, specifically
  to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.

Supervisory Responsibility

Supervision of enumerators collecting field data as needs arise.

Accountability

Reports Directly To: Senior Information Management Officer

Works Directly With: M&E Director, MEL Manager, MEL Officers, Activity Team Leads and Members

Knowledge and Experience

• Bachelor’s Degree in Management, Statistics, Economics, Social Science or related field.
• Good understanding and skills at data management, data flow and case management
• Strong knowledge of XLSform development and the use of CommCare, Ona, ODK and other mobile data collection platforms. Case management platforms are preferred
• Experience in data visualization and dashboard creation
• Strong computer literacy with a full knowledge of MS Office applications expert knowledge of Excel is required, SQL is preferred
• Demonstrated attention to detail, ability to follow procedures, meet deadlines and work independently and cooperatively with team members.
• Strong team coordination, listening, and consensus building skills.
• Fluent in both spoken and written English. Fluency in spoken N’Karamojong preferred.
• Able to drive a motorbike safely, valid license. Preferred but not required.

Success Factors

The successful Database Assistant will combine exceptional management skills and keen attention to detail. S/he will have an ability to think creatively about operationalizing and improving the M&E system of the program. S/he will have proven experience with cross-cultural team and capacity building, individual staff development and strong mentoring skills. Multi-tasking, prioritizing, problem solving and simultaneous attention to detail as well as strategic vision are essential. The most successful Mercy Corps staff members have a strong commitment to teamwork and accountability, thrive in evolving and changing environments and make effective written and verbal communication a priority in all situations. A good sense of humor and the ability to learn from mistakes also goes a long way!

Living Conditions / Environmental Conditions

The position is based in (Moroto, Uganda). The region is secure with access to most basic amenities.

Mercy Corps team members represent the agency both during and outside work hours. Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC's policies, procedures, and values at all times and in all locations.

Deadline for Applications: May 4th 2022