Storekeeper

About Mercy Corps

Mercy Corps is a leading global organization powered by the belief that a better world is possible.
In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions
into action — helping people triumph over adversity and build stronger communities from within.
Now, and for the future.

Mercy Corps has been operating in Ethiopia since 2004, working in rural, peri-urban and urban areas in five regional states - Somali, Oromia, Afar, Southern Nations Nationalities and Peoples, Amhara - and the capital city of Addis Ababa. We engage in both development and humanitarian work, and seek to integrate approaches, programs and geographies as much as possible.  Our partners include government, academic institutions, development and private sector actors, civil societies and communities.

General Position Summary

The storekeeper will ensure smooth operations of Mercy Corps warehouses and manage the receipt, dispatch, and inventory keeping of all goods that entered the storage facilities. Through implementing Mercy Corps Warehousing procedures, the warehouse assistant ensures that all inventories/commodities will be accounted for in accordance with Mercy Corps and donor requirements.

Essential Job Responsibilities

• Collaborate with other team members for effective integration between other services like Nutrition and health services.
• Collaborate with Local authorities and other partners to harmonize different efforts for better impact and sustainability.
• Able to learn and update his/ her information or knowledge to adapt the changing situation and context
• Understanding and follow the Mercy Corps warehouse policy and Procedure.
• Ensure the timely delivery of commodities to respective Programs in coordination with emergency program staff.
• Receive and inspects commodities upon delivery and as per the description on the waybill or dispatch note and rejects inadequate, broken, lower quality and other items not meeting the requirements of the order; and maintains a record for each item.
• Dispatch/Issue food and non-food commodities and other relief materials from the warehouse based on the appropriate procedure and as per the dispatch plan; arrange transportation to the distribution center in coordination with MC support and emergency team and update the record..
• Prepare reports on a monthly base; perform regular physical inventories of commodities in the warehouse. 
• Prepare reports of monthly stocks, end-of-grant stocks, and other physical counts, as instructed by the supervisor.
• Maintain manual and electronic copies of the inventory list; and update records daily.
• Generate the commodities movement waybills/dispatch notes and gate passes.
• Assist programs in daily activities when necessary.
• Collect the beneficiary distribution lists; review if all the necessary information is included; reconcile with the records and hand over to the concerned staff.
• Perform random weight checks of goods received; report all shortages and/or damage.
• Ensure the proper filing of all warehouse and commodity management documents. 
• Produce weekly and monthly stock loss reports, commodity receipt, and dispatch reports.  Develop a rational filing system for rapid retrieval of documents.
• Review Delivery Notes (e.g., Waybills, Goods Received Notes) and produce loss reports and submit all verified documents to the supervisor for approval.
• Supervise cleaning, maintenance and repair of the warehouse.  Conduct regular warehouse inspections to check for the presence of insects and rodents.
• Ensure accurate and neat stacking of commodities.  Train laborers on good stacking methods and commodity handling practices.
• Handling cash and facilitating payment for daily work.
• Take delivery of goods/commodities when projects are phased out.
• Perform other tasks as identified and judged necessary by MC Emergency Response Program team.
• Other duties as assigned
• Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission in Ethiopia.

Team Management

• Ensure the smooth operation of the warehouse in coordination with the Mobile Health and Nutrition team;
• Interacts with transporters in the receiving and inspection of goods and liaise with the program and support team to ensure smooth dispatch of commodities.

Finance & Compliance Management

N/A

Influence & Representation

• Creates and maintain a relationship with WFP and woredas DRMCO operation teams for smooth communication to have
• Upholds the image and values of Mercy Corps at all times,
• Educate the community to improve their health and nutrition services-seeking behavior and motivate them to come to health facilities

Minimum Requirements,

• Diploma/Degree in Purchasing and Supplies Management, Accounting, Management, Business Administration or related field.
• At least 2 years of experience in warehouse management or store management.
• Previous work experience with a non-governmental organization especially Mercy corps in the area of community work.
• Ability to take initiative and work independently
• Organized, reliable, and good communication skills
• Ability to read, write and speak English and Local Language -Speaking Afaan Oromo  is COMPULSORY
• Demonstrated interpersonal skills and ability to work well with a team
• Demonstrate a Good Computer Skills

Security

• Ensure compliance with security procedures and policies as determined by country leadership.
• Proactively ensure that team members operate in a secure environment and are aware of policies.

Organizational Learning 

As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.