Assistant Programme Officer (N)

E (most hardship)Non Family with Residential LocationNon Family with Residential LocationDanger PayNairobi (CO), KenyaNOANational Professional Officer

Reason

Regular > Regular AssignmentNo2025-01-01November 23, 2024

Assistant Programme Officer

Organizational Setting and Work Relationships
The Assistant Programme Officer may be based in HQ, field/regional bureau, and would normally receive guidance from more senior programme staff in the operation/bureau/division and may supervise a small team of local staff. The incumbent may refer to UNHCR's Programme Manual (Chapter IV), UNHCR's corporate and regional strategic priorities, operation plans and other relevant institutional rules and regulations for further guidance.

The Assistant Programme Officer will support the provision of programmatic guidance and support with regard to the implementation of protection and solutions strategies within available resources. The incumbent will play a role in coordinating with the other sections/units to ensure harmonized programmatic approaches at all levels and throughout the UNHCR Operations Management Cycle. S/he will work in line with the overall UNHCR directions which crucially require working with partners, including with persons of concern, governmental institutions and the private sector, ensuring that programme management is approached as per UNHCR¿s Strategic Directions, Global Strategic Priorities (GSPs), Global Compact for Refugees (GCR), corporate positions on SDGs.
The incumbent is expected to work in line with the multi-functional team (MFT) approach as defined within the Program Manual, ensuring the participation of relevant stakeholders in all phases of the Program Management Cycle.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR's core values of professionalism, integrity and respect for diversity.

Duties
- Support in assessing and analysing the needs of persons of concern in a participatory manner, using an Age, Gender and Diversity (AGD) perspective as basis for planning
- Provide support on programmatic aspects of developing multi-year protection and solutions strategies and annual plans with corresponding priorities taking into account corporate priorities
- Support Results Based Management and programme capacity in light of evolving requirements, programming approaches and gaps,
- Assist the planning process in compliance with planning parameters outlined in the Programme Manual and the planning instructions
- Contribute to the review and analyse of plans, mid-year and year-end reports of UNHCR offices in the region, ensuring quality assurance and compliance with established policies, guidelines, procedures and standards.
- Assist with the provision of overall direction to broaden partnerships with key stakeholders in order to maximize the protection and solutions response for persons of concern.
- Contribute to the successful application of the framework for implementing with partners, including the effective implementation of the policy on selection and retention of partners, management of partnership agreements, risk-based project performance monitoring, and risk-based project audits, among others.
- Contribute to ensure consistent and coherent monitoring approaches, tools and systems within the Area of Responsibility (AoR), in line with global standards and polices.
- Actively contribute to UNHCRs programming of community of practice and continuously contribute to improvements of programming tools and processes.
- Identify potential gaps and problems and in cooperation with other relevant sections recommend appropriate solutions to ensure the efficient implementation of programme activities
- Assist in a timely and effective follow-up of internal and external audits observations and recommendations that relate to programmatic issues.

- Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
- Perform other related duties as required.

Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree Level
For P1/NOA - 1 year relevant experience with Undergraduate degree; or no experience with Graduate degree; or no experience with Doctorate degree

Field(s) of Education
Economics

Business Administration

Social Sciences
or other relevant field.

Certificates and/or Licenses
Not specified

Relevant Job Experience
Essential:
Demonstrated experience in programme management including familiarization with the OMC and sound knowledge Results Based-Management. Demonstrated experience in field operations, sound knowledge on the centrality of protection in programming, Joint Needs Assessments and the principles of targeting.

Desirable:
Demonstrated experience in coordination within an inter-agency context and other actors, in a refugee or humanitarian context. Sound experience in program management training and capacity building activities.

Functional Skills
PG-UNHCR's Programmes
PG-Results-Based Management
PG-Stakeholder management and coordination with Implementing Partners (Gov/NGO/Corporate)
PG-Programme Management (programme cycles and reporting standards)
(Functional Skills marked with an asterisk* are essential)

Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Nature of Position:

The Assistant Programme Officer is based in the inter-agency HUB established in Zalingei, and covers all Darfur states and is supervised and managed by the Programme Officer. (S)he will provide technical support to Programme staff of SO Kordofan. At the same time, the Assistant Programme Officer is deputizing for the Programme Officer in her/ his absence. S/he supervises a small team of national staff (2 G staff) and provides technical support to Programme staff in Kordofan. He/she may refer to UNHCR 's Programme Manual (Chapter IV), UNHCR's corporate and regional strategic priorities, multi-year operation plans and other relevant institutional rules and regulations for further guidance.

The Assistant Programme Officer, under the overall supervision of the Programme Officer, will provide programmatic guidance and support to the implementation of protection and solutions strategies for refugees and IDPs within available resources. S/he will coordinate with the other sections/units and field offices to ensure harmonized programmatic approaches at all levels and throughout the UNHCR Operations Management Cycle taking into consideration UNHCR’s localization agenda.

The incumbent is expected to work in line with the multi-functional team (MFT) approach as defined in Program Manual, ensuring the participation of relevant stakeholders in all phases of the Program Management Cycle.

The incumbent is to perform in a stressful environment, albeit in less than ideal living and working conditions. The Darfur region has been in a state of humanitarian emergency since 2003; the situation in Kordofan is equally dire. This environment requires a mature level of flexibility, cultural awareness, demonstrate high level of conflict sensitivity and sound decision-making.

The incumbent is expected to join the duty station upon their appointment.

DCP:

Demonstrated knowledge of UN/UNHCR financial rules and policies.
Ability to produce results within short deadlines and, given the dynamic operational environment, demonstrate the ability to adjust programmes at short notice.
Excellent report writing and analytical skills in both narrative and financial form.
Good understanding of and experience in planning and budgeting processes with wide range of stakeholders including with RLOs/ IDPLOs
Proven experience in project design and management in refugees and IDP operations and/or context.
Previous experience in application of results-based program management approaches in UNHCR, UN and NGO projects implementation.
Previous experience in managing partnership agreements, MoUs, LoUs with wide range of stakeholders and beneficiaries.
Experience in conducting capacity building trainings to partners and stakeholders on program management subjects.
Knowledge of and the use of planning and budgeting tools/software's/applications such as Cloud ERP, Compass, Power BI, and computer packages such as word, excel, access.
Previous experience with CBI planning and implementation
Tracking of earmarked funding
A good team player with the ability to work with colleagues from diverse background and ability to supervise staff.
Assets:
Knowledge and experience with implementation of localization agenda
Knowledge and experience with UNHCR’s operations in Darfur/ Kordofan
Ability to conduct field monitoring missions in Darfur and Kordofan

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Operational context

Occupational Safety and Health Considerations:

Nature of Position:

Living and Working Conditions:

 

Additional Qualifications

Skills

PG-Programme Management (programme cycles and reporting standards), PG-Results-Based Management, PG-Stakeholder management and coordination with Implementing Partners (Gov/NGO/Corporate), PG-UNHCR's ProgrammesBachelor of Arts (BA): Business Administration, Bachelor of Arts (BA): Economics, Bachelor of Arts (BA): Law, Bachelor of Arts (BA): Social Science

Certifications

Competencies

Accountability, Change capability & adaptability, Client & results orientation, Commitment to continuous learning, Communication, Judgement & decision making, Managing performance, Negotiation & conflict resolution, Organizational awareness, Teamwork & collaboration

https://icsc.un.org/Home/SalaryScales

Compendium

Additional Information

This position doesn't require a functional clearance