Executive Associate - Publications

OBJECTIVES OF THE PROGRAMME

The WHO Western Pacific Regional Office’s IPS unit forms an integral part of the knowledge management strategy of the organization and works to maintain the core values of WPRO’s publishing policies such as commitment to quality, a disciplined and dedicated focus on customer service, understanding WHO’s copyright and brand, aligns principles and processes with the objectives and activities of the organization, and the provision of services to low and middle income countries and to populations in greatest need.

DESCRIPTION OF DUTIES

The incumbent performs the following functions:

1. Manage and monitor the implementation of the operational workplan and acitivities for WPRO publishing programme including production of publications, dissemination and promotional activities and attendance at global, inter-regional and Regional meetings relating to publications.
2. Review product proposals and requests for publishing articles in external journals and information products providing guidance on completion ahead of clearance.
3. Carry out the final round of proofreading the formatted and laid out information products, for quality assurance before finalization ensuring brand adherence, accurate transfer of text from approved manuscripts and graphic designs as appropriate.
4. Develop and maintain an effective follow-up mechanism to track and and monitor ongoing products.
5. Mentor and guide other members of the WPRO Publications team, managing workload, skills development and possible work process improvements to ensure efficient and effective services.
6. Coordinate the updating of the promotional channels and materials with the latest or priority WHO publications in coordination with relevant technical units and country offices.
7. Regularly review journals and magazines in the region, initiating communication with associations, organizations exploring joint promotion activities, highlighting promotional opportunities to the IPS Technical Lead.
8. Provide guidance to WHO country representatives (WRs) and liaison officers (CLOs), and Regional technical units for their publication needs and promotions especially during preparation for in-country meetings and workshops ensuring compliance with global guidelines and Regional developments.
9. Manage and coordinate graphic design and printing services as well as translations for WPRO publications, including evaluation of quotations from suppliers for quality of deliverables and value for money and contract issuance.
10. Maintain records of the sales and distribution of any individual publications, prepares sales performance report as required, monitor royalty payments due, ensure dispatch of others.Prepare flyers and materials for distribution and set up Publication booth and other promotion opportunities during the RCM. Receive and process orders.
11. Keep track and oversees assigning ISBN/ISSN and DOI to every new publications issued by the Regional and Country Offices and provide advice on copyright issues and ensure the correct use of logos
12. Ensure that published Regional publications are prominently displayed and available for browsing including digital displaying new titles at designated publications display areas.

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary education supplemented by training in publications and office administration.
Desirable: A university degree in mass communications or a related field

Experience

Essential: A minimum of ten years of experience in administrative management of health-related publications
Desirable: Related experience within WHO or another United Nations agency

Skills

• Knowledge of WHO rules, regulations, support procedures, practices, rules, and regulations in one or more of the specialized operations’ support disciplines
• In-depth knowledge of additional operational service areas with less complex rules and procedures
• Proven team management, mentoring and facilitation skills
• Strong interpersonal and organizational skills

WHO Competencies

Enhanced WHO Global Competency Model: who-enhanced-competence.pdf

Teamwork
Respecting and promoting individual and cultural differences
Communication
Ensuring the effective use of resources
Moving forward in a changing environment
Creating an empowering and motivating envrionment

Use of Language Skills

Essential: Excellent knowledge of English language and local language
Desirable: Knowledge of French or Chinese

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at PHP 1,095,086 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level.
• Only candidates under serious consideration will be contacted.
• A written test and/or an asynchronous video assessment may be used as a form of screening.
• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
  According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.
• Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.
• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
• The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, maritalstatus, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.
• The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion) are strongly encouraged to apply.
• Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to reasonableaccommodation@who.int
• An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco. For information on WHO's operations please visit: http://www.who.int.
• WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.
• The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.
• Please note that WHO's contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at shws@who.int.
• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
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